Note: If you are entering a birth that occurred outside of your hospital, be sure you signed onto AVSS using the HOME password.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [R] [Enter] EGISTER BIRTH RECORD
BPF. BABY'S PATIENT FILE NUMBER > [696] [Enter]
1A. FIRST (GIVEN) NAME OF CHILD > [JOHN] [Enter]
1B. MIDDLE NAME OF CHILD > [PAUL] [Enter]
1C. LAST (FAMILY) NAME OF CHILD (SURNAME > [JONES] [Enter]
CHECKING FOR POSSIBLE DUPLICATES USING: JON, JO 3/4/93
(USE CTRL­C TO TERMINATE SEARCH)
2. CHILD'S SEX > [M] [Enter] ALE
3A. THIS BIRTH SINGLE, TWIN, ETC. <SINGLE> [Enter]
4A. DATE OF BIRTH > [T] [Enter]
3/4/93 <-- ASSUMED DATE CONVERTED TO 03/04/1993
4B. HOUR OF BIRTH (24 HOUR CLOCK) > [10:53P] [Enter] CONVERTED TO: 2253
5E. PLANNED PLACE OF BIRTH > [H] [Enter] OSPITAL
MAR. MOTHER MARRIED (AT ANY TIME DURING THE PREGNANCY) > [N] [Enter]

Note: If you enter Y, you will go to field 6A-FIRST (GIVEN) NAME OF FATHER.

ACCORDING TO STATE LAW, IN ORDER FOR THE FATHER'S NAME TO BE PRINTED IN FIELDS
6A-6C, THE PARENTS MUST BE MARRIED TO EACH OTHER OR THE MOTHER AND THE FATHER
MUST SIGN A VOLUNTARY DECLARATION OF PATERNITYAT THE HOSPITAL BEFORE THE
BIRTH CERTIFICATE IS PREPARED.
DECP. DO YOU HAVE A DECLARATION OF PATERNITY SIGNED BY THE FATHER & MOTHER <NO> > [Y] [Enter]

Note: If you enter N, you will go to field 7-FATHER'S STATE OF BIRTH. Father's name will contain dashes
and you will not be able to enter or edit that data.

6A. FIRST (GIVEN) NAME OF FATHER > [ROBERT] [Enter]
6B. MIDDLE NAME OF FATHER > [DAVID] [Enter]
6C. LAST (FAMILY) NAME OF FATHER (SURNAME) > [JONES] [Enter]
7. FATHER'S STATE OF BIRTH > [AK] [Enter] =ALASKA (AK)
8. FATHER'S DATE OF BIRTH > [5/5/25] [Enter]
FATHER'S AGE AT CHILD'S BIRTH COMPUTED: 67
CONVERTED TO 05/05/25
FATHER'S AGE (COMPUTED FROM FIELD 8) IS OUTSIDE
THE RANGE 15 THRU 64, INCLUSIVE.
VALIDATION: FAGE
THE STATE REGISTRAR REQUIRES THAT THE FOLLOWING
COMBINATION OF FIELD(S)/VALUE(S) BE VALIDATED:
FIELD: 8 = '05/05/25'
FIELD: FAGE = '67'
YOU WILL LATER BE ASKED TO VALIDATE THIS VALUE,
IF YOU ARE UNSURE OF ITS VALIDITY, BACKUP WITH AN '^' AND USE '^S' TO SKIP.

9A. FIRST (GIVEN) NAME OF MOTHER > [MARIA;ELENA;SANCHEZ] [Enter]
9B. MIDDLE NAME OF MOTHER > ELENA
9C. BIRTH LAST (FAMILY) NAME OF MOTHER (MAIDEN SURNAME) > SANCHEZ
MLN. MOTHER' S CURRENT LAST NAME > [JONES] [Enter]
10. MOTHER'S STATE OF BIRTH > [MX] [Enter] = MEXICO (MEXICO)
11. MOTHER'S DATE OF BIRTH [6/6/66] [Enter]
MOTHER'S AGE AT CHILD'S BIRTH COMPUTED: 26
CONVERTED TO 06/06/66
12B. INFORMANT'S RELATIONSHIP TO CHILD > [MO] [Enter] THER
12C. DATE INFORMANT SIGNED > [Enter]
13D. NAME, TITLE, AND MAILING ADDRESS OF ATTENDANT
>[BO] [Enter]
BOWLES,NAN,CNM,1200 N STATE ST, LA (434)
TYPE. ATTENDANT CODE <C.N.M.> [Enter] C.N.M. (CERTIFIED NURSE MIDWIFE OR CNM) (3) (ITYPE=3)
13C. DATE ATTENDANT OR CERTIFIER SIGNED > [Enter]
14. NAME AND TITLE OF CERTIFIER IF NOT ATTENDANT > [Enter]
15A. DATE OF DEATH > [Enter]
18. FATHER'S RACE > [WH] [Enter] 10= WHITE
SPECIFY TYPE FOR FATHER'S RACE, IF YOU WISH.
OTHERWISE HIT RETURN > [ENG] [Enter]
1 ENGLISH
2 ENGLISH­FRENCH
3 ENGLISH­IRISH
SELECTION # > [3] [Enter] ENGLISH­IRISH SPECIFICATION IMPLIES NEW RACE CODE: 11
19. FATHER HISPANIC > [N] [Enter] O
20A. FATHER'S USUAL OCCUPATION > [PROGRAMMER] [Enter]
20B. FATHER'S USUAL KIND OF BUSINESS OR INDUSTRY > [BANKING] [Enter]
20C. NUMBER OF HIGHEST GRADE COMPLETED OR COLLEGE (13-17) FOR FATHER> [18] [Enter]
21. MOTHER'S RACE > [WH] [Enter] 10= WHITE
SPECIFY TYPE FOR MOTHER'S RACE, IF YOU WISH.
OTHERWISE HIT RETURN > [Enter]
22. MOTHER HISPANIC > [OT] [Enter] HER
SPECIFY TYPE FOR MOTHER HISPANIC > [GU] [Enter]
1 GUATEMALAN
2 GUIANAN
3 GUYANAN
4 GUYANESE
SELECTION # > [1] [Enter] GUATEMALAN
23A. MOTHER'S USUAL OCCUPATION > [VICE-PRESIDENT] [Enter]
23B. MOTHER'S KIND OF BUSINESS > [BANKING] [Enter]
23C. NUMBER OF HIGHEST GRADE COMPLETED OR COLLEGE (13­17) FOR MOTHER> [18] [Enter]
24A. MOTHER'S RESIDENCE (STREET, NUMBER OR LOCATION)
> [4321 MAPLE STREET] [Enter]
24F. MOTHER'S RESIDENCE ZIP CODE > [90012] [Enter] = LOS ANGELES

24A. MOTHER'S RESIDENCE (STREET, NUMBER OR LOCATION)
> [4321 MAPLE STREET] [Enter]
24D. MOTHER'S STATE OF RESIDENCE <CA> [Enter] = CALIFORNIA (CA)
24B. MOTHER'S COUNTY OF RESIDENCE <LOS ANGELES> [Enter]
24C. MOTHER'S RESIDENCE CITY OR TOWN <LOS ANGELES>
> [Enter]
25A. DATE LAST NORMAL MENSES BEGAN > [6 92] [Enter]
6/92 <-- ASSUMED DATE
CONVERTED TO 06/--/1992
ESTIMATED GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES: 37.3E WEEKS .
25B. MONTH OF PREGNANCY OR DATE PRENATAL CARE BEGAN > [3] [Enter] RD
25C. NUMBER OF PRENATAL VISITS > [12] [Enter]
25D. PRINCIPAL SOURCE OF PAYMENT FOR PRENATAL CARE > [06] [Enter] = BLUE CROSS/BLUE SHIELD
26. BIRTHWEIGHT > [7 5.5] [Enter]
WEIGHT OF 7 POUNDS AND 5.5 OUNCES CONVERTED TO GRAMS: 3331
27A. NUMBER OF LIVE BIRTHS NOW LIVING (EXCLUDING THIS CHILD) <0> [Enter]
27B. NUMBER OF LIVE BIRTHS NOW DEAD <0> [1] [Enter]
27C. DATE OF LAST LIVE BIRTH <-- -- --> [2 3 91] [Enter]
2/3/91 <-- ASSUMED DATE
CONVERTED TO 02/03/1991
27D. NUMBER OF MISCARRIAGES BEFORE 20 WEEKS > [1] [Enter]
27E. NUMBER OF MISCARRIAGES AFTER 20 WEEKS <0> [Enter]
27F. MONTH AND YEAR OF LAST TERMINATION > [8 88] [Enter]
08/88 <-- ASSUMED DATE
28A. METHOD OF DELIVERY > [1] [Enter]
01= CESAREAN SECTION - PRIMARY
28A. ANOTHER METHOD OF DELIVERY > [Enter]
28B. PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY > [6] [Enter] BLUE CROSS/BLUE SHIELD
MATERNAL SMOKING IS ASSOCIATED WITH LOW BIRTH WEIGHT AND OTHER PREGNANCY
PROBLEMS. TO HELP IMPROVE THE REPORTING OF SMOKING, KINDLY ASK THE MOTHER
IF SHE HAS SMOKED 10 OR MORE PACKS OF CIGARETTES DURING HER PREGNANCY.
IF THERE IS EVIDENCE OF TOBACCO USAGE, PLEASE CODE '20' FOR THIS ITEM.
29. COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES
> [ULT] [Enter]
29= ULTRASOUND
29. ANOTHER COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES > [Enter]
30. COMPLICATIONS OF LABOR AND DELIVERY > [FET] [Enter]
1 21= FETAL DISTRESS
2 27= ELECTRONIC FETAL MONITORING
3 04= FETOPELVIC DISPROPORTION
SELECTION # > [1] [Enter] 21= FETAL DISTRESS
26. BIRTHWEIGHT > [7 5.5] [Enter]
WEIGHT OF 7 POUNDS AND 5.5 OUNCES CONVERTED TO GRAMS: 3331
27A. NUMBER OF LIVE BIRTHS NOW LIVING (EXCLUDING THIS CHILD) <0> [Enter]
27B. NUMBER OF LIVE BIRTHS NOW DEAD <0> [1] [Enter]
27C. DATE OF LAST LIVE BIRTH <-- -- --> [2 3 91] [Enter]
2/3/91 <-- ASSUMED DATE
CONVERTED TO 02/03/1991
27D. NUMBER OF MISCARRIAGES BEFORE 20 WEEKS > [1] [Enter]
27E. NUMBER OF MISCARRIAGES AFTER 20 WEEKS <0> [Enter]
27F. MONTH AND YEAR OF LAST TERMINATION > [8 88] [Enter]
08/88 <-- ASSUMED DATE
28A. METHOD OF DELIVERY > [1] [Enter]
01= CESAREAN SECTION - PRIMARY
28A. ANOTHER METHOD OF DELIVERY > [Enter]
28B. PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY > [6] [Enter] BLUE CROSS/BLUE SHIELD
MATERNAL SMOKING IS ASSOCIATED WITH LOW BIRTH WEIGHT AND OTHER PREGNANCY
PROBLEMS. TO HELP IMPROVE THE REPORTING OF SMOKING, KINDLY ASK THE MOTHER
IF SHE HAS SMOKED 10 OR MORE PACKS OF CIGARETTES DURING HER PREGNANCY.
IF THERE IS EVIDENCE OF TOBACCO USAGE, PLEASE CODE '20' FOR THIS ITEM.
29. COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES
> [ULT] [Enter]
29= ULTRASOUND
29. ANOTHER COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES > [Enter]
30. COMPLICATIONS OF LABOR AND DELIVERY > [FET] [Enter]
1 21= FETAL DISTRESS
2 27= ELECTRONIC FETAL MONITORING
3 04= FETOPELVIC DISPROPORTION
SELECTION # > [1] [Enter] 21= FETAL DISTRESS
30. ANOTHER COMPLICATIONS OF LABOR AND DELIVERY > [Enter]
31. ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN
[00] [Enter]
32. FATHER'S SOCIAL SECURITY NUMBER >
33. MOTHER'S SOCIAL SECURITY NUMBER >
DO NOT ANSWER 'YES' TO THE NEXT PROMPT UNLESS YOU HAVE RECEIVED INSTRUCTIONS ON
USING THE ENUMERATION AT BIRTH CONSENT FORM.
SSA1. ISSUE SOCIAL SECURITY NUMBER? <YES> [Enter]
SSA2. SHARE SSA NUMBER WITH HEALTH DEPARTMENT <N> <YES> [Enter]
NEWS. INCLUDE THIS BIRTH IN NEWSPAPER REPORT? <N> [Enter]

DISPLAY RECORD
You may display all the data on a previously filed record. AVSS will ask you to identify the person whose information you wish to display by the process known as "person selector". This process allows you to select a record by the file number or name. You may also display a record at any time while registering, editing, or completing a certificate using the '^D' command or F4 function key.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [D] [Enter] ISPLAY RECORD
FILE# OR INDEX TO SEARCH > [Enter]

Note: Enter a "?" or use the F1 function key to display a list of the ways available to search for this person, such as by the date filed, or by the father's name. To select a search method, enter the first few characters of the displayed search methods.

lC. CHILD'S LAST NAME > [JONES] [Enter]
lA. CHILD'S FIRST NAME > [JO] [Enter]
lB. CHILD'S MIDDLE NAME > [Enter]
4A. DATE OF BIRTH > [Enter]
BEGINNING SEARCH...
(USE CTRL­C TO TERMINATE SEARCH)
# INDEX VALUES DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------------------------------
1) JONES, JOHN PAUL 03/04/1993 696
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [E] [Enter] DIT RECORD
Note: Type the current file number of the baby.
FILE# OR INDEX TO SEARCH > [696] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 696
IS THIS THE PERSON? <Y> [Enter]

Note: If you receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED, see HOSPITAL BIRTH RECORD OPTION,

PROCESS REGISTRAR REFUSED RECORDS.
FIELD(S) TO MODIFY > [BPF] [Enter]

BPF. BABY'S PATIENT FILE NUMBER <696> [6960] [Enter]
FIELD(S) TO MODIFY > [Enter]
F(ILE), E(DIT), V(ALIDATE), D(ISPLAY), OR P(RINT) > [F] [Enter]
FILING HOSPITAL BIRTH RECORD . . . . . . . . . .
EDIT ANOTHER <Y> [N] [Enter]
HOSPITAL BIRTH RECORD OPTION >

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [E] [Enter] DIT RECORD
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960
IS THIS THE PERSON? <Y> [Enter]

Note: If you receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED, see HOSPITAL BIRTH RECORD OPTION, PROCESS REGISTRAR REFUSED RECORDS.

ALPHA LIST OF RECORDS
To see those records registered into AVSS in alphabetical order by last name of child. AVSS allows you to list names within a specified alphabetic range. You will also choose a specific date range from beginning date of birth to ending date of birth.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [A] [Enter] LPHA LIST OF RECORDS
FROM <%> [ENTER] THRU <z> [Enter]
FROM EVENT DATE <1/1/93> [Enter] THRU EVENT DATE <TODAY> [ENTER]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

COMPLETE INCOMPLETE RECORD
This option is used for completing a birth certificate which has been filed before all of the required fields have been entered. This certificate could have been 'filed' as an INCOMPLETE FORM SAVED FOR LATER COMPLETION (using the key F6) at any time during data entry or it may contain fields which were 'skipped' (using the key F9) because the information was not available at the time of data entry. Data entry using this option will begin prompting you at the point which you 'filed' the record or will prompt you only for the fields which were 'skipped'. There is no need for you to remember where you 'filed' this record or which fields you previously 'skipped'.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [C] [Enter] OMPLETE INCOMPLETE RECORD
FILE# OR INDEX TO SEARCH > [6961] [Enter]
# NAME DATE FILE# NEXT SKIPPED
---------------------------------------------------------------------------------------------------
1)ALEXANDER, JANE MARIE 3/7/93 6961 MLN
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........

Note: AVSS will immediately begin at the field where you filed this record as an INCOMPLETE FORM SAVED FOR LATER COMPLETION. You can complete this record as usual.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [C] [Enter] OMPLETE INCOMPLETE RECORD
FILE# OR INDEX TO SEARCH > [4237] [Enter]
# NAME DATE FILE# NEXT SKIPPED
-----------------------------------------------------------------------------------------------------
1)PENALOZA, CHRISTIAN 2/20/93 4237 1B,
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
FIRST WE WILL REPROMPT ALL THE QUESTIONS PREVIOUSLY SKIPPED
"^FILE" HAS BEEN DISABLED, BUT IF YOU STILL WISH
TO DELAY ANSWERING YOU MAY "^SKIP" AGAIN.

1B.MIDDLE NAME OF CHILD > [IVAN] [Enter]
ALL THE PREVIOUSLY SKIPPED PROMPTS HAVE BEEN REPROMPTED
"^FILE" HAS BEEN ENABLED.

INCOMPLETE RECORD REPORT
This report will list all the records which were 'filed' during data entry as an INCOMPLETE FORM SAVED FOR LATER COMPLETION (using the key F6).
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INC] [Enter] OMPLETE RECORD REPORT
BEGINNING DATE <1/1/93> [Enter] (1/1/93)
ENDING DATE <T> [Enter] (4/1/93)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

FILING VARIABLE LIST
This list will show all the records entered in AVSS for a date range specified by you. It will be sorted by the 'filing variable' or the baby's patient file number (BPF). This is the number assigned by you to identify this baby's record (e.g. the Medical Record Number). Record numbers which contain only numbers will be in a numerical order. Record numbers which contain non-numeric characters (letters and dashes) may be sorted differently and in a more alphabetical way.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [F] [Enter] ILING VARIABLE LIST
FROM FILE# <BEGIN> [Enter] TO FILE# <END> [Enter]
RUN THIS LISTING IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS PROGRAM <N> [Enter]
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

VARIABLE DISPLAY
This display provides a list of field numbers and an expanded description of each field name. The field names are listed according to the sorting order of the data field number. It is possible to select only one data field or a group of data fields. This display is useful in analyzing record data in depth and also allows you to view the values of "internal variables" which are created during data entry for certain fields to be used in reports, computer tapes, or for mathematical computations.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VAR] [Enter] IABLE DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
-------------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
EXAMPLE #1: To see all variables available on this form.
VARIABLE(S) > [*] [Enter]

EXAMPLE #2: To see a list of the variables available.
VARIABLE(S) > [^L] [Enter]

EXAMPLE #3: To see one or a list of the variables (separated with semi-colons ";").
VARIABLE(S) > [1A;1B;1C] [Enter]

INDEX LIST DISPLAY
Provides a display of birth record information in a "list" format. The information is displayed in the same order that it was entered into the birth record. All of the codes or abbreviations used for fields such as in 28A-METHOD OF DELIVERY or 30-COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY are translated so that these values may be viewed in their expanded form rather than as a code.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INDE] [Enter] X LIST DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
---------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA ..........

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [NO] [Enter] N-CONFIDENTIAL DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

VALIDATION DISPLAY
The list of validation and warning messages which would have appeared just before filing a birth record. A "validation" will require you to confirm the accuracy of the information that was entered. A "warning" will alert you to data that may be considered unlikely but a confirmation is not required.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VAL] [Enter] IDATION DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

INDIVIDUAL INQUIRY
A display of the "audit trail" for a particular birth record. This audit trail includes the name and date of the person who entered the original birth record and the names and dates of any other users who updated any data and refiled this record.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INDI] [Enter] VIDUAL DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]

USER REPORT
The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each birth record. Activities include entering, updating, and printing certificates and the time it takes to do each. A report can be printed in a summary format or all activities of each record can be displayed. The statistics for this report were gathered on the basis of the date of birth.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER REPORT BY ACTIVITY INDEX
3 USER SUMMARY
SELECTION # > [1] [Enter]
SEARCH DATA BY FILE NUMBER RANGE (F) OR DATE RANGE (D) <D> [Enter]
BEGINNING DATE <1/1/93> [Enter]
ENDING DATE <TODAY> [1/6/93] [Enter]

Note: You will now get prompts for SUMMARY STATISTICS ONLY? and/or FULL AUDIT TRAIL?. The following examples of reports will allow you to decide how much detail you would like to see for each report.

SUMMARY STATISTICS ONLY? <Y> [Enter]

SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [N] [Enter]

Following this report, the same summary report as shown on the previous page (1-29) is then printed.
SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [Enter]

USER REPORT BY ACTIVITY INDEX
The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each birth record. Activities include entering, updating, and printing certificates and the time it takes to do each. A report can be printed in a summary format or all activities of each record can be displayed. The statistics for this report were gathered based on the above mentioned activities occurring within the user-specified date range.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER REPORT BY ACTIVITY INDEX
3 USER SUMMARY
SELECTION # > [2] [Enter]
SEARCH DATA BY FILE NUMBER RANGE (F) OR DATE RANGE (D) <D> [Enter]
BEGINNING DATE <1/1/93> [Enter]
ENDING DATE <TODAY> [1/6/93] [Enter]

Note: You will now get prompts for SUMMARY STATISTICS ONLY? and/or FULL AUDIT TRAIL?. The following examples of reports will allow you to decide how much detail you would like to see for each report.

SUMMARY STATISTICS ONLY? <Y> [Enter]

Following this report, the same summary report as shown on the previous page (1-33) is then printed.

SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [Enter]

USER SUMMARY
This summary report contains a count of records by the date they were originally filed into AVSS (Record Count By Date of Registration) and also a count of the records that were most recently updated (Record Count By Last File Date) based on a user specified date range.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER REPORT BY ACTIVITY INDEX
3 USER SUMMARY
SELECTION # > [3] [Enter]
BEGINNING DATE <1/1/93> [Enter]
ENDING DATE <TODAY> [1/6/93] [Enter]
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

PRINT RECORD
To print a record that has previously been filed.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [PRI] [Enter] NT RECORD
FILE# OR INDEX TO SEARCH > [2233] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------
FOUSE, CHRISTINA LANETTE 2/12/93 2233
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <P> [Enter]

SCRATCH RECORD
To remove a baby's record. Access to this procedure is limited by a special password. See your System Manager.

MODIFY USER LISTS
Please see HOSPITAL BIRTH RECORD OPTION, ATTENDANT LIST for additions, changes, and deletions to an attendant. This suboption may be used to add, change, delete or list user-defined attendants, or certifiers, etc. Keeping this list current reduces the amount of time you may spend typing in this repetitive data.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST TO EDIT > [^L] [Enter]
ATTENDANT LIST (MD)
CERTIFIER LIST (ADMIN)
REPORTER LIST
PEDIATRICIAN LIST
PRENATAL CARE PROVIDER LIST
DELIVERY NURSE LIST
FUNERAL DIRECTOR LIST
EMBALMER LIST
DISPOSTION LIST
CERTIFIER LIST (DEATHS)
CORONER LIST
CALIST. LIST TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1] [Enter] CERTIFIER LIST (ADMIN)
CACE. ATTENDANT'S LAST NAME > [PATILLO] [Enter]
CAFN. FIRST NAME > [ELIZABETH] [Enter]
CAMI. MIDDLE INITIAL > [R] [Enter]
CATI. CERTIFIER TITLE > [MED REC CLK] [Enter]
PATILLO,ELIZABETH R,MED REC CLK
1234567890123456789012345678901

Note: If you receive the following message:
*** WARNING *** THIS ENTRY IS TOO LONG (MAX=27).
PLEASE EDIT THE ITEMS AND REMOVE 4 CHARACTERS.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1] [Enter] CERTIFIER LIST (ADMIN)
CACE. CERTIFIER'S LAST NAME > [PA] [Enter]

Note: You may type the first two or three letters of the certifier's last name.
IS THIS THE PERSON <Y> [Enter]
PA1 =PATILLO,ELIZABETH R,MR CLK
PA1 =

Note: First use the space bar to move the cursor so it is directly underneath the character(s) you want to replace or delete, or just in front of where you want to insert new characters. Type one of the following codes::
I (Insert)
R (Replace)
D (Delete)

Refer to the following examples:
EXAMPLE #1, Inserting Characters
PA1 =PATILLO,ELIZABETH,MR CLK
PA1 = IED [Enter]
PA1 =PATILLO,ELIZABETH,MEDR CLK
PA1 = [Enter]
EXAMPLE #2, Replacing Characters:
PA1 =PATILLO,ELIZABETH,MEDR CLK
PA1 = RS [Enter]
PA1 =PATILLO,ELISABETH T,MEDR CLK
PA1 = [Enter]
EXAMPLE #3, Deleting Characters:
PA1 =PATILLO,ELISABETH,MEDR CLK
PA1 = D D D D [Enter]
PA1 =PATILLO,BETH,MEDR CLK
PA1 = [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

CACE. CERTIFIER'S LAST NAME > [Enter]
CALIST. LIST TO EDIT > [Enter]
HOSPITAL BIRTH RECORD OPTION >

OLD LIST TO BE SENT TO HEALTH DEPARTMENT
The completed Hospital Birth Records are sent to the Local Registration District. A listing of the completed records can be created to send with the certificates. This listing is created from the records that have not yet been batched. This list provides you with an audit trail of the records you have sent to your Local Registration District and the date that they were completed and sent. A record that has been selected for this list is flagged as 'SENT' and access to this record becomes restricted. The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been previously put on a list. (See PROCESS REGISTRAR REFUSED RECORDS)

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [L] [Enter] IST TO BE SENT TO HEALTH DEPARTMENT
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------------------
1) JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [2233] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------------
1) FOUSE, CHRISTINA LANETTE 02/12/1993 2233
IS THIS THE PERSON? <Y> [Enter]
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.

FILE# OR INDEX TO SEARCH > [6961] [Enter]
# NAME DATE FILE# NEXT SKIPPED
-----------------------------------------------------------------------------------------------------
1) ALEXANDER, JANE MARIE 03/07/1993 6961 MLN
IS THIS THE PERSON? <Y> [Enter]
FORM HAS BEEN ^FILED, CANNOT SEND TO HEALTH DEPT.
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [5542] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------------
1)BACON, EMILY JOY 02/28/1993 5542
IS THIS THE PERSON? <Y> [Enter]
RECORD HAS ALREADY BEEN SENT. NOT ADDED TO LIST.
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [^] [Enter]

ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [D] [Enter]
ALPHABETIC LIST FOR TEST HOSPITAL DATE: 3/5/93
# SEX LAST, FIRST MIDDLE EVENT-DATE FILE# SKIPPED
----------------------------------------------------------------------------------------------
1 M JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
2 F FOUSE, CHRISTINA LANETTE 02/12/1993 2233
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT >

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [^L] [Enter]
ENTER 'A' TO ADD A NEW ATTENDANT,
'L' TO LIST THE ATTENDANTS,
'E' TO EDIT AN ATTENDANT,
'D' TO DELETE AN ENTRY.
ATTENDANT LIST FUNCTION > [A] [Enter]
LAST NAME > [HARVEY] [Enter]
FIRST NAME > [PAUL] [Enter]
TITLE > [MD] [Enter] M.D. (MEDICAL DOCTOR OR MD) (1)
ADDRESS > [123 MAIN ST,MONTCLAIR] [Enter]
LICENSE NUMBER > [A12345] [Enter]
ADDED: HARVEY,PAUL,MD,123 MAIN ST,MONTCLAIR;;A12345;1

Note: If you receive the following message, AVSS will re-prompt you for the Attendant's data, allowing you
to make the necessary changes:
NAME/ADDRESS INFORMATION TOO LONG BY X CHARACTERS.
ABBREVIATE AS NECESSARY.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [L] [Enter] IST
CURRENT ATTENDANT LIST:
OUTPUT DEVICE <T> [Enter]

PROCESS REGISTRAR REFUSED RECORDS
To allow access to a record that has been previously restricted. A record that has been selected for the LIST TO BE SENT TO THE HEALTH DEPT is flagged as 'SENT' and access to this record becomes restricted. The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been selected for the LIST TO BE SENT TO THE HEALTH DEPT.

VERIFICATION LETTER
A complimentary letter provided to parents by the hospital. This is not a legal document. The letter contains non-confidential birth information. The standard AVSS Verification Letter may be printed on plain white paper, or a customized Verification Letter can be printed using hospital letterhead or any other stationery of your choice.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VE] [Enter] RIFICATION LETTER
FILE# OR INDEX TO SEARCH > [5542] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------------------
1)BACON, EMILY JOY 02/28/1993 5542
IS THIS THE PERSON? <Y> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [P] [Enter]
Note: Sample of letter with hospital address printed by AVSS.
TEST HOSPITAL 4/1/93
123 MAIN ST.
RESEDA, CA
--------------------------------------------------------------------------------------------------------
OUR MEDICAL RECORDS INDICATE THAT THE FOLLOWING CHILD:
EMILY JOY BACON
WAS BORN IN THIS FACILITY
ON FEBRUARY 28, 1993 AT 0837 HOURS
MOTHER'S MAIDEN NAME: GINA MARIE CALLAHAN
MOTHER'S BIRTH PLACE: CALIFORNIA DOB: 12/23/63
FATHER'S NAME: WILLIAM ARTHUR BACON
FATHER'S BIRTH PLACE: MICHIGAN DOB: 1/9/56
SEX OF CHILD: FEMALE
BIRTH ATTENDANT: NANCY C BOWLES, CNM
------------------------------------------------
HOSPITAL REPRESENTATIVE
HOSPITAL BIRTH RECORD OPTION >

DUPLICATE RECORD REPORT BASED ON NAME
This report will list babies who might possibly have been entered more than once. The report looks at the babies' name and the date of birth to make this determination.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [DUP] [Enter] LICATE RECORD REPORT BASED ON NAME
FROM <%> [ENTER] THRU <z> [Enter]
FROM EVENT DATE <1/1/93> [Enter] THRU EVENT DATE <TODAY> [ENTER]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

LIST TO BE SENT TO HEALTH DEPARTMENT
The completed Hospital Birth Records are sent to the Local Registration District. A listing of the completed records can be created to send with the certificates. This listing is created from the records that have not yet been batched and are still flagged as "UNSENT". This list provides you with an audit trail of the records you have sent to your Local Registration District and the date that they were completed and sent. A record that has been selected for this list is flagged as 'SENT' and access to this record becomes restricted. The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been previously put on a list. (See PROCESS REGISTRAR REFUSED RECORDS)

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [L] [Enter] IST TO BE SENT TO HEALTH DEPARTMENT
THIS OPTION CAN CREATE A NEW LIST TO BE SENT TO THE HEALTH DEPARTMENT OR
RE-PRINT A REPORT FROM THE PAST.
CREATE NEW LIST <Y> [Enter]
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [Enter]
S: SELECT RECORDS TO BE INCLUDED/EXCLUDED IN THE LIST.
D: DISPLAY RECORDS CURRENTLY IN THE LIST.
P: PRINT THE LIST.
NOTE: RECORDS WILL BE MARKED AS 'SENT' ONLY AFTER BEING PRINTED.
Q: QUIT THIS FUNCTION AND RETURN TO THE SUB-OPTION MENU.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
SEX LAST, FIRST MIDDLE EVENT-DATE FILE# SKIPPED
--------------------------------------------------------------------------------------------------------------------
F VASQUEZ,MARRINA JASMINE 3/1/93 5720
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
F VINING,SHANTELL TRANICE 3/2/93 6500
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
M JONES,JOHN PAUL 3/4/93 6960 12B,13D,TYPE,23A,23B
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
F ALEXANDER,JANE MARIE 3/7/93 6961
INCLUDE (Y/N/Q) <N> [Enter]
NO MORE UNSENT RECORDS.

Note: Display the records you have selected before printing the final list. After selecting the records as explained above, continue with the display option as follows:.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [D] [Enter]

GENERATE HOSPITAL CBC FILE
This option will allow you to create an ASCII file of your hospital records. This file can be written to the AVSS directory on your hard drive or to a diskette in a floppy drive.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [GE] [Enter] NERATE HOSPITAL CBC FILE
INITIALIZING…………………
THE FOLLOWING SITES / FORMS WILL BE OUTPUT :
INCLUSIONS:
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter]
INCLUSIONS:
ENTER BEGINNING VALUE FOR DATE OF BIRTH > [Enter]
EXCLUSIONS:
ENTER BEGINNING VALUE FOR DATE OF BIRTH > [Enter]
OUTPUT FILE VARIABLES WRITTEN <N> [Enter]

Note: The file numbers will be displayed on your terminal when a 'Y' is entered here and the report is run in
the foreground.
RUN IN THE BACKGROUND <Y> [Enter]
SOC. SAVE OUTPUT CODE' <TAPE01> [Enter]

Note: When the report is run in the foreground, the records being written to the file will be displayed on
the terminal rather than being saved to a report for later viewing.
WHEN FINISHED, YOUR OUTPUT CAN BE VIEWED BY USING 'OUTPUT SAVED REPORT'
UNDER THE REPORT GENERATOR OPTION.
INSERT PC-DOS FILE AND HIT RETURN >

Note: If you are writing the file to a floppy drive, you would insert a diskette into that drive at this time.
ENTER OUTPUT FILE NAME > [CBC92.DAT] [Enter]

HOSPITAL UNSENT LIST OF INCOMPLETES
A report listing records which are not complete and ready to be added to the LIST TO BE SENT TO THE HEALTH DEPT.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [HO] [Enter] SPITAL UNSENT LIST OF INCOMPLETES
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [Enter] (1/1/93)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [Enter] (4/1/93)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

NEWSPAPER ANNOUNCEMENT REPORT
A report containing non-confidential information. This information is usually provided as a courtesy to newspapers by the hospital for birth announcements.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [NE] [Enter] WSPAPER ANNOUNCEMENT REPORT
DISPLAY MOTHER'S MAIDEN NAME <Y> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH < 1/1/93 > [3/1/93] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH < T > [3/7/93] [Enter]

HP LASERJET FORM ALIGNMENT
This option allows the user to make adjustments to the print positions on the birth certificate. If the print on the certificate needs to be moved left or right, up or down, or both, the user can do this. Adjustments made UP or DOWN can be done in increments of half (.5 and 1.5) and whole lines (1 and 2). Adjustments made LEFT or RIGHT can be in increments of whole spaces only (1 or 2). These adjustments are not for specific fields but for the entire birth certificate.

SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [HP] [Enter] LASER JET FORM ALIGNMENT
ENTER DEVICE <1> [Enter]

Note: If you see the message LASER JET PRINTER NOT SPECIFIED, your printer setup is not defined for a laser printer. See your System Manager.

ADJUST PRINT (U)P OR (D)OWN > [U] [Enter]
HOW MANY LINES (.5 1 1.5 2) > [.5] [Enter]
ADJUST PRINT (L)EFT OR (R)RIGHT > [R] [Enter]
HOW MANY SPACES (1 2) [R] [Enter]
ADJUSTMENT SUCCESSFUL.

OK? <Y> [Enter]
DESCRIPTION = [DEPT MEETING] [Enter]
SEND SAME MESSAGE TO ANOTHER USER <N> [Y] [Enter]
NEXT ADDRESSEE
NAME (LAST,FIRST) > [FIN,ROB] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
---------------------------------------------------------------------------------------------------------------
8 A FINCH,ROBIN,BIRTH CLERK ROBIN HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON <Y> [Enter]

SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [P] [Enter] RINT MAIL
PRINT MANAGER'S MESSAGES <N> [Y] [Enter]
PRINT MESSAGES > [^L]
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
PRINT MESSAGES > [1]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your mail to print on your printer.

SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [P] [Enter] RINT MAIL
PRINT MESSAGES > [^L] [Enter]
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/93 10:22AM
DESCRIPTION: DEPT MEETING
2 JONES,SANDRA,BIRTH CLERK 4/1/93 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
PRINT MESSAGES > [1] [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your mail to print on your printer.

SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [D] [Enter] ELETE MAIL
DELETE MANAGER'S MESSAGES MESSAGES <N> [Y] [Enter]
DELETE MESSAGES >[^L] [Enter]
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
DELETE MESSAGES >[1] [Enter]
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
OK TO DELETE <N> [Y] [Enter]
1 DELETED
DELETE MESSAGES > [Enter]
MAILBOX OPTION >

SYSTEM OPTION > [Y] [Enter] OUR PASSWORD OPTION
YOUR PASSWORD OPTION > [C] [Enter] HANGE YOUR PASSWORD

ENTER CURRENT PASSWORD > [BABIES] [Enter]
ENTER DESIRED PASSWORD > [NURSERY] [Enter]

Note: Enter your new password. This must be different from your current password.
AGAIN > [NURSERY] [Enter]

Note: At the AGAIN prompt, you must enter the exact password that you put in at the ENTER DESIRED PASSWORD prompt. If it is not exactly the same, AVSS will not allow you to change your password.

PASSWORD HAS BEEN CHANGED!
CONTACT PHONE NUMBER <> [213-555-2222] [Enter]

EXAMPLE #1 - SEX OF CHILD:
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING...
FORM. SELECTION > [HCA] [Enter] = HOSPITAL BIRTH RECORD
FORM. SELECTION > [Enter]
XIND. SITE CODES > [123] [Enter]

XIND. SITE CODES > [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA

Note: Enter the birth certificate field number that you want to ask about or if you're unsure, you can get a complete list of fields to choose from typing ^L or using the F3 key.

LEVEL 1: FIELD TO BE REPORTED ON > [2] [Enter] (SEX OF CHILD)
LEVEL 1: PLEASE ENTER SPECIFIC VALUE (S) > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [2/1/93] [Enter] (2/1/93)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [Enter] (4/1/93)
DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY <N> [Enter]

Note: Enter a "Y" here if you wish to see the record number for each match in your query.

SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]

Note: You can run this query in the background, if you wish. (See REPORT GENERATOR, GENERATE REPORT- RUNNING A REPORT IN THE BACKGROUND.)

SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

EXAMPLE #2 - MOTHER'S AGE:
REPORT GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING........
FORM. SELECTION > [HCA] [Enter] = HOSPITAL BIRTH RECORD
FORM. SELECTION > [Enter]
XIND. SITE CODES > [123] [Enter]
XIND. SITE CODES > [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA
LEVEL 1: FIELD TO BE REPORTED ON > [MAGE] [Enter]
LEVEL 1: PLEASE ENTER SPECIFIC VALUE (S) > [1--15] [Enter]
LEVEL 2: FIELD TO BE REPORTED ON > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter] (12/31/92)
DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY <N> [Y] [Enter]

Note: Enter a "Y" here if you wish to see the record number for each match in your query.

SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[MAGE92] [Enter]
ENTER A DESCRIPTION FOR THIS REPORT > [1992 MOTHERS UNDER 15] [Enter]

Note: Saving the output from this report allows you to print the listing now and/or print this listing later (see REPORT GENERATOR,

DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [V] [Enter]
OUTPUT DEVICE <T> [Enter]

Note: The report shows that during 1992, there were 116 birth certificates entered into the computer. Of those 116 certificates, 113 did not match but 3 did match your query. When you asked to see the distinct values AVSS gave you the 3 matched values that are displayed above in the following format:
Mother's age:File #:Site code...How many...Percentage of total FILE # File # (Site code:Form)

DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [Q] [Enter]
REPORT GENERATOR OPTION >

Note: After running the AVSS standard report #HANOMT for the year 1992 (see REPORT GENERATOR, GENERATE REPORT- RUNNING REPORT IN THE FOREGROUND), the report output includes the following:

EXAMPLE #3 - SEARCH FOR COMPLICATION:

LEVEL 2: FIELD TO BE REPORTED ON > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter] (12/31/92)
DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY <N> [Y] [Enter]
SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT<N> [Enter]
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [V] [Enter]
OUTPUT DEVICE <T> [Enter]

SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [G] [Enter] ENERATE REPORT
REP. REPORT > [#H] [Enter]

HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT, OR SELECTION #
> [3] [Enter] #HANOMT = CONGENITAL ANOMALIES BY HOSPITAL
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter] (12/31/92)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[HANOMT92] [Enter]

Note: The output code name must be 8 or less, alphanumeric characters.
ENTER A DESCRIPTION FOR THIS REPORT > [1992 CONGENITAL ANOMALIES REPORT] [Enter]

Note: Saving the output from this report allows you to print the listing now and/or print this listing later (see REPORT GENERATOR,

OUTPUT SAVED REPORT).
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

PREPARING REPORT...............................................................................................
EXECUTING REPORT....
REPORT GENERATOR OPTION >

SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [G] [Enter] ENERATE REPORT
REP. REPORT > [#H] [Enter]

HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT, OR SELECTION #
> [11] [Enter] #HLDCT = LABOR AND DELIVERY COMPLICATIONS/PROCEDURES BY HOSPITAL
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [5/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [5/31/92] [Enter] (12/31/92)
RUN THIS REPORT IN THE BACKGROUND <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[LDCMP592] [Enter]

ENTER A DESCRIPTION FOR THIS REPORT > [MAY 1992 L&D COMPLICATIONS] [Enter]

Note: Saving the output from this report allows you to print the listing later (see REPORT GENERATOR, OUTPUT SAVED REPORT).

EXAMPLE #1 - OUTPUT THE DATA FROM THE QUERY SAVED AS 'MAGE92':
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [O] [Enter] UTPUT SAVED REPORT
ID. ID CODE # <13> [Enter] FINCH,ROBIN,BIRTH CLERK
OUT. OUTPUT REPORT CODE > [^L] [Enter]

Note: Type the first few characters of the code name of the report, or you can get a complete listing of all reports typing ^L or using the F3 key.

HANOMT92=1992 CONGENITAL ANOMALIES REPORT (4/1/92 01:22 PM)
LDCMP592=MAY 1992 L&D COMPLICATIONS (6/14/92 11:55 AM)
MAGE92=1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/92 05:11 PM)
OUT. OUTPUT REPORT CODE > [MAGE92] [Enter] 1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES
MAGE92 = 1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/92 05:11 PM)
MAGE92 = [Enter]

Note: The above report description may be changed using AVSS Edit Commands. (See BACK COVER)
OUTPUT DEVICE <T> [P] [Enter]

Note: Enter a 'T' as the output device if you would like your listing on your terminal.

REPORT GENERATOR OPTION >

EXAMPLE #2 - OUTPUT THE DATA FROM THE STANDARD REPORT #HLDCT SAVED AS 'LDCMP592':

SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [O] [Enter] UTPUT SAVED REPORT
ID. ID CODE # <13> [Enter] FINCH,ROBIN,BIRTH CLERK
OUT. OUTPUT REPORT CODE > [^L] [Enter]

Note: Type the first few characters of the code name of the report, or you can get a complete listing of all reports typing ^L or using the F3 key.

HANOMT92=1992 CONGENITAL ANOMALIES REPORT (4/1/92 01:22 PM)
LDCMP592=MAY 1992 L&D COMPLICATIONS (6/14/92 11:55 AM)
MAGE92=1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/92 05:11 PM)
OUT. OUTPUT REPORT CODE > [LDCMP592] [Enter] MAY 1992 L&D COMPLICATIONS
LDCMP592 =MAY 1992 L&D COMPLICATIONS
LDCMP592 = [Enter]

Note: The above report description may be changed using AVSS Edit Commands. (See BACK COVER)

OUTPUT DEVICE <T> [P] [Enter]

Note: Enter a 'T' as the output device if you would like your listing on your terminal.

SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [L] [Enter] IST SAVED REPORTS
DISPLAY/PRINT REPORT OUTPUT LISTINGS
OUTPUT DEVICE <T> [T] [Enter]

Note: Enter a 'P' as the output device if you would like your listing on your printer.

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [SY] [Enter] STEM STATUS

Note: On your AVSS-PC system, device 1 is always the main screen and keyboard that you use. FSPCTIM is a background job that should always be running.

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [SH] [Enter] UTDOWN AVSS

How long (in seconds) to wait for users to logoff <60>? [0] [Enter]
Do you want to force a shutdown? [Y] [Enter]
System going down immediately.
Exit

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [A] [Enter] VSS DATA BASE INTEGRITY CHECKER
FOR WHICH SITE <*> [Enter]
(E) ERRORS ONLY, (A) ALL ERRORS AND WARNINGS, OR (N) NO REPORTING <E> [Enter]
RUN IN BACKGROUND <N> [Enter]
SOC. SAVE OUTPUT CODE <IC050893> [Enter]

Note: The default name of the Output Code changes depending on the date that the AVSS Data Base Integrity Checker was run (e.g. .IC060193 would be the name for the Output Code for June 1, 1993). You may also name the Output Code and Description anything you wish.

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [L] [Enter] IST OVERRIDE PROCESSING
PRINT OR SCRATCH VERIFICATION TABLE <P> [Enter]
ENTER FORM CODE <*> [Enter]
ENTER FIELD NAME <*> [Enter]
OUTPUT DEVICE <T> [Enter]

Note: Enter a 'P' as the output device if you would like your listing to print on your printer.

HIT RETURN TO CONTINUE, 'Q' OR '^Q' TO QUIT > [Q] [Enter]
SYSTEM MAINTENANCE OPTION >

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [BA] [Enter] CKUP RECORD DATA
INITIALIZING……………………….
FORMS. SELECTION > [HCA] [Enter] HCA = HOSPITAL BIRTH RECORD
FORMS. SELECTION > [Enter]
XINDS. SITE CODES > [123] [Enter]
THE FOLLOWING SITES / FORMS WILL BE OUTPUT :
123 HCA,
INDEX TO SEARCH > [^L] [Enter]
# NUMBER FILED BY
%FI REGISTRATION FILE DATE
%UP LAST UPDATE
BCI BARCODE INDEX
DT DATE OF BIRTH
MN MOTHER'S BIRTH NAME
NM CHILD'S NAME
SENT DATE BIRTH RECORD SENT TO REGISTRAR
UNSENT BIRTH RECORDS NOT SENT TO REGISTRAR
INDEX TO SEARCH > [DT] [Enter] (DT) DATE OF BIRTH
ENTER BEGINNING VALUE FOR DATE OF BIRTH < 1/1/93 > [1/1/92] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH < T > [12/31/92] [Enter]
RUN ARCHIVE IN THE BACKGROUND <Y> [Enter]
SOC. SAVE OUTPUT CODE <ARCHIV02> [Enter]
WHEN FINISHED, YOUR OUTPUT CAN BE VIEWED BY USING 'OUTPUT SAVED REPORT'
UNDER THE REPORT GENERATOR OPTION.
PREPARE PC-DOS FILE AND HIT RETURN > [Enter]

PLEASE BE SURE TO RUN 'VERIFY RECORD DATA' OPTION TO ENSURE A RELIABLE
BACKUP PRIOR TO DELETING THIS DATA.

Note: The output file name should be 8 characters or less, and can be any name of your choice. An extension
to the file name such as .DAT is optional.

ENTER OUTPUT FILE NAME <BU041697.959> [BUHCA92.DAT] [Enter]
ARCHIVE RUNNING IN THE BACKGROUND.
EXIT

Note: When the archive is complete, please see option VERIFY RECORD DATA to ensure a reliable backup.

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [VE] [Enter] RIFY RECORD DATA
PREPARE PC-DOS FILE WRITE DISABLED AND ONLINE.
HIT RETURN WHEN READY OR '^Q' OR 'Q' TO QUIT >
ENTER INPUT FILE NAME > [BUHCA92.DAT] [Enter]

Note: Enter the name of the file you created in the option BACKUP RECORD DATA.

REWINDING . . .
ARCHIVE HEADER: GENERAL ARCHIVE DATA FOR: 123 (HCA)
CREATED ON: 2/1/93
CONTINUE © OR QUITE (Q) > [C] [Enter]
RUN VERIFY ARCHIVE IN THE BACKGROUND <N> [Y] [Enter]

Note: This verify may be run in the foreground. If it is run in the foreground, as each record is verified, it
will be displayed on your terminal.

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [RE] [Enter] STORE RECORD DATA
LOAD BACKUP MEDIA. HIT RETURN WHEN READY, Q TO QUIT >] [Enter]
ENTER INPUT FILE NAME > [BUHCA92.DAT] [Enter]
REWINDING . . .
GENERAL ARCHIVE DATA FOR: 123 (HCA)
OK TO RESTORE <N> [Y] [Enter]
R)EPLACE OR S)KIP DUPLICATE RECORDS <S> [Enter]

Note: Choosing the option to REPLACE these records will cause the restored records to overwrite any
record that already exists on AVSS. The records should only be replaced if you are sure that the
records being restored are more current that the records already on AVSS.

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [SEL] [Enter] ECTIVE RECORD RESTORE
ENTER FILE NUMBERS TO BE RESTORED
> [6961] [Enter]
> [6964] [Enter]
LOAD BACKUP MEDIA. HIT RETURN WHEN READY, Q TO QUIT >] [Enter]
ENTER INPUT FILE NAME > [BUHCA92.DAT] [Enter]
REWINDING . . .
GENERAL ARCHIVE DATA FOR: 123 (HCA)
OK TO RESTORE <N> [Y] [Enter]
R)EPLACE OR S)KIP DUPLICATE RECORDS <S> [Enter]

Note: Choosing the option to REPLACE these records will cause the restored records to overwrite any
record that already exists on AVSS. The records should only be replaced if you are sure that the
records being restored are more current that the records already on AVSS.

RUN RESTORE IN BACKGROUND <Y> [N] [Enter]

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [^L] [Enter]
ENTER 'A' TO ADMIT A PERSON,
'E' TO EDIT A PERSON,
'D' TO DEACTIVATE A PERSON
'R' TO REACTIVATE A PERSON
'L' TO LIST ID FILE ENTRIES,
'U' FOR USER LIST BY LAST LOGIN.
ID FILE FUNCTION > [A] [Enter]
NAME (LAST,FIRST MIDDLE,TITLE) > [FINCH,ROBIN,BIRTH CLERK] [Enter]
PERSON NOT FOUND
NAME (LAST,FIRST MIDDLE,TITLE) > [FINCH,ROBIN,BIRTH CLERK] [Enter]
Note: AVSS is confirming for you that there is no other user being admitted by that name. If there had been a user with the same or similar name, that user would have been displayed and you would choose to continue or not.
CLASSIFICATION > [^L] [Enter]
1: SYSTEM MANAGER
100 : SITE SYSTEM MANAGER
200 : COUNTY SYSTEM MANAGER
300 : HOSPITAL SYSTEM MANAGER
400 : REMOTE HOSPITAL MANAGER
500 : COUNTY DATA ENTRY
600 : HOSPITAL DATA ENTRY
700 : REMOTE HOSPITAL DATA ENTRY
800 : ANALYST
900 : RESERVED FOR FUTURE USE
CLASSIFICATION > [600] [Enter]

Note: See the CLASSIFICATION/SECURITY OPTION TABLES for a breakdown of the access provided each classification.

LOG-IN PASSWORD > [BABY] [Enter]
ACKNOWLEDGEMENT NAME > [ROBIN] [Enter]

CONTACT PHONE NUMBER > [213-555-2222] [Enter]

SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION