2000 AVSS Modification Requests

AMR No.Site And
Requester 		Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Priority/Final Outcome.
97-178AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Eliminate the scrolling/screen display problems in AVSS-CT.
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation: 11/24/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome:
97-179AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Improve the AVSS-CT user interface by incorporating such standard AVSS commands as ?, ^, ^L, ^Q, etc.
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation: 11/24/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome:
97-180AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Improve the match rate by refining the AVSS-CT matching algorithm(s).
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation: 11/24/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome:
98-135C01-Alameda County, Deborah Martin
510-628-7641 		Problem/Suggestion: When the "Census Tract Reject File" is printed, the sites (LRDs) that have no rejects generate a printed page each. We get dozens of pages printing out that are blank except for the site number and the page header. Change request: have the sites with no rejects not generate a printed page. See attached blank pages as examples.
Received: 11/6/98
Evaluation: Coordinate with DM-Info.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done
99-004DHS-Mark Starr
916-327-0332 		Problem/Suggestion: Transitioning LHDs to use of DMR could require considerable training, habit change, etc. (and re-training when staff changes), and the choice of "DMR" ("pending") vs. "CMR" could be confusing.
Solution: Could AVSS be programmed to print out a line listing of remaining DMRs on a weekly basis as a sort of "tickler" for county staff that "Pending CMRs" are still awaiting some action/disposition?
This could be a simple option after the user prints out the WMPR. (e.g., "There are XX pending CMRs. Do you want a printed copy of pending CMRs?")
Received: 1/5/99
Evaluation: Needs TAG discussion. Later: A new report should be developed.
TAG Recommendation: Needs more evaluation including review of a similar report in Los Angeles. See AMR 00-042.
AVSS Programmer: JAM
Priority/Final Outcome: Testing
99-032DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: For the Draft Death Certificate Option, Field 41, OVR is going to use the codes CR/PR for scattering remains on private property, and CR/PB for scattering remains on public property. The codes will be 23 and 24 respectively.
Received: 3/9/99
Evaluation: Needs TAG discussion.
TAG Recommendation: OVR will investigate further.
AVSS Programmer:
Priority/Final Outcome: Withdrawn
99-037CT-Connecticut
Joseph Lichaa / Christine Farrelly
860-509-7965 		Problem/Suggestion: The present Fetal certificate does not include the equivalent of Paternity questions 56, and 57 shown on the birth certificate. This is a request to add same questions as questions 64, and 65 on the Certificate of Fetal. New questions 64 and 65 will be placed in the blank area immediately below question 63 on the certificate. Questions 65 is to be prompted for based on answer to question 64 as follows:
Question 64 Question 65
Yes Do Not Prompt
No Prompt
No Response Do Not Prompt (END)
Received: 4/19/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done
99-041C01-Alameda County, Debbie Martin
510-628-7641 		Problem/Suggestion: Create "Death Cohort File" that can be downloaded by the LRD (similar to the "Generate CBC File" option). Include all variables from the CBC File and CDC File.
Received: 4/21/99
Evaluation: See AMR 00-061.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Replaced by 00-061
99-042C01-Alameda County, Debbie Martin
510-628-7641 		Problem/Suggestion: Some reallocated records have bad census tract data. The LRD that registered the document has entered "dummy" census tract codes in the Census Tract fields. (They may arbitrarily assign a certain code to all Alameda County resident records to make their analysis easier.) We then have to allocate staff time to identify and clean up the "garbage" census tracts and replace them with real census tract data. This could be remedied by two methods: either don't transmit census tract data with the reallocates, or don't allow LRDs to enter unreal census tract data.
Received: 4/21/99
Evaluation: Would appear that not transmitting them from OVR would work best.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, JAM has updated OVR accordingly.
99-047DHS,
Liz Touhey
916-322-5179 		Problem/Suggestion: Many times, when counties call OVR with edits, they need to have the edits updated on their system immediately. Currently there is no way to do that. Also, when we haven't connected to a county for reallocates, we have no way of testing the system to see if we are running into a time job problem, or a logon problem. The way we test it for receptions is to do a daytime startup, to see if we connect.
Suggestion: An option for a Daytime Reallocate Startup be added to the OVR system.
Received: 5/4/99
Evaluation: A good idea that should be programmed for inclusion in Version 4.9 and implemented at OVR as soon as practical.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and installed at OVR.
99-054AVSS Project,
(RLW)
805-893-3143 		Problem/Suggestion: The following are disparities with lengths in the HCA:
2(Sex): max set to 7, but only 6 (FEMALE) can be entered.
4B(Hour): max set to 7, but only 4 can be entered.
5E(Planned Place of Birth): max set to 19, but longest value is BIRTH CENTER at 12.
25B(Month Prenatal Care Began): max set to 17, but only 3 (1st, 2nd, ...,UNK) can be entered.
Solution: 2(Sex) reducing max to 6 for consistency.
4B(Hour) reducing max to 4 for consistency.
5E(Planned Place of Birth) reducing max to 12.
25B(Month Prenatal Care Began) reducing max to 3 for consistency.
Received: 5/11/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
99-056HCA041 Contra Costa Regional Medical Center,
Frank Wallace,
925-370-5220 		Problem/Suggestion: Currently the Mother's Last Name (MLN) is a field that is not linked between the Delivery Record and the Hospital Birth Record. They should be. The Date of Birth for the Mother of Child is linked which is great and if the MLN were linked it would save much time and effort especially when the MLN is particularly long and difficult to spell. The person entering the Delivery Record already has to type the MLN so linkage with the Birth Record would mean information already typed in would be displayed. This would save time and increase the accuracy of the data.
Received: 5/14/99
Evaluation: OK, does not appear to be a problem.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
99-061AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: (EDRS) The coroner registration option has been deleted, but there are side effects in the branching process as a consequence. Examine all conditional branching within the DDC form and correct as needed.
Received: 6/2/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Pending
99-107OSR, Liz Touhey
916-322-5179 		Problem/Suggestion: When we run the reallocate process, it currently prints out certificates that we don't reallocate. The 1997 births that have 24D filled out as
Baja California (or some derivative of)
Withheld
Unknown
Solution: Expand the exclusions for the reallocation routine to include
Baja California
Withheld
Unknown
Any Date of Birth prior to past year. In other words, only print current year + 1 (in this case 1998 and 1999 certificates.)
Received: 9/20/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, and installed on 9/7/00 at OVR.
99-111OSR Alan Oppenheim,
916-324-1110 		Problem/Suggestion: Mom's Place and State of Residence Codes: According to pages 109 and 110 of the CBC Specs, the foreign country codes from Appendix B can be used in both positions 1351-1353 and 1354-1356.
Received: 10/06/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done 11/8/2000
99-120DHS, Shu Sebesta
916-327-7024 		Problem/Suggestion: Please include "other" for any Salmonela serotype that is not listed in AVSS/CMR.
Received: 10/18/99
Evaluation:
TAG Recommendation: OK to add OTHER to list of Salmonella Serotype choices in the CMR. Also allow the user to specify; e.g. OTHER:SPECIFY.
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/29/00.
99-123AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the FSF routine to execute the subfield PRE check at the appropriate time. That is prior to performing the dash (-) check as that is the only condition involving data entry that can bypass execution of the PRE check. See FSF routine lines CHECK through CHECK+2.
Received: 10/20/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/8/00.
99-127AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: From conversation with Gail per her contact with Peggy Walisch at San Diego, fix the 'FIND AND DELETE DUPLICATE' sub option of the LCA form (routine FSYDUP2) so that it works properly on a Vax system. Two parts will have to be fixed: the backup output section and the background run which is not supported on a Vax.
Received: 10/26/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Testing
99-128AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Some CMR cases that get marked as a non-disease after a follow up review of the data. Peter Chen proposes adding a special DISEASE designation to denote these cases, e.g. DELETE. The CMR clerk would then just edit that field and change the disease value to DELETE. This has the benefit of retaining the record for reporting purposes instead of scratching it.
Received: 11/5/99
Evaluation: Instead of DELETE use ~DELETE.
TAG Recommendation: OK to add the choice of ~DELETE to the DISEASE list in the CMR form. The tilde (~) prefix will force this choice to the bottom of the list in ASCII sorting sequences. CMR reports will need to be modified to discount such cases. The original ICD code will be retained so that the original disease choice will be preserved. It was decided that a new CMR menu option called (for example) MARK RECORD FOR DELETION would reset the value to ~DELETE automatically. Gail Cayton suggested that marking such cases at the state level should result in the records being automatically reallocated to the LRD (see AMR 00-037). After some discussion this concept was approved. It was agreed that Sacramento County should be the beta test site
AVSS Programmer: JAM
Priority/Final Outcome: Done on 10-5-00.
99-129HCA425 Parkview Community Hospital MC, Lynn Rodriguez
909-688-2211 x2808 		Problem/Suggestion: Add Cities to Zip Codes:
92879 - Corona. 92860 - Norco.
Received: 11/17/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
99-130C01 Alameda County,
Deborah Martin,
510-628-7640 		Problem/Suggestion: System Status displays Devices Owned with device number for active jobs. Since we use a modem bank with the phone numbers on a "hunt" sequence, we don't know which user is associated with which job for the remote users.
Solution: Change System Status to display the user, based on password, rather than, or in addition to, device number under Devices Owned.
Received: 11/8/99
Evaluation:
TAG Recommendation: LRDs with dialup hospitals and a telephone 'hunt' system would like to have user name displayed as part of the SYSTEM STATUS display. While this is not possible using the %SS routine, which is a MSM-written utility, it is feasible for AVSS Project programmers to create an alternative. If that is possible, the entire %SS display should be optimized to meet LRD needs.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
99-131C01 Alameda County,
Deborah Martin,
510-628-7640
 		Problem/Suggestion: Census Tract Reject list shows incorrect addresses. See attached documentation.
Received: 11/9/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-133C49 Sonoma County,
Monique Dixon
707-565-4708 		Problem/Suggestion: Death Certificate: Field 101, Add facility: Facility #499021, HFPA # 4010
North Coast Health Care Center, 1287 Fulton Rd., Santa Rosa, CA 95401
Received: 11/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
99-134C39 San Joaquin County,
Dorothy Young 		Problem/Suggestion: Add facilities to CDC Field 101.
399004 - Sunbridge Elmhaven Convalescent Hospital, 6940 Pacific Ave., Stockton, 5070
399005 - New Hope Care Center, 2586 Buthmann Ave., Tracy, 5090
399006 - Chateau Convalescent Hospital, 1221 Rosemarie Lane, Stockton 5070
399007 - Palm Haven Care Center, 469 E. North St., Manteca, 5070
399008 - Vienna Convalescent Hospital, 800 S. Ham Lane, Lodi 5050
399009 - Crescent Court Conv. Hospital, 610 S Fairmont Ave., Lodi 5050
399010 - Meadow Rehab Center, 3110 Wagner Heights Rd., Stockton 5070
399011 - Hampton Convalescent Hospital, 442 E. Hampton, Stockton 5070
Received: 11/30/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
99-136C19 Los Angeles County,
Larry Portigal
213-240-7785 		Problem/Suggestion: CDC Weekly Mortality Report - Record Selection criteria:
Currently, Los Angeles is part of the 122 Cities Influenza-Pneumonia Surveillance System. In the past, selection of death records using underlying cause of death was sufficient to be included in the surveillance report. However, case selection criteria have now changed.
In order to be included into the tables for death by age, the use of the term "any mention of" has been incorporated into the case selection algorithm. Any mention of Influenza or Pneumonia, regardless of where it appears on the death record, is sufficient to count.
We do not code any mention of Influenza or Pneumonia. In addition, three other conditions are of public health importance, and could be useful in certain studies. These include Cancer, HIV, and Diabetes.
Solution: Add a new variable to the Death Record called AMO (any mention of). The only values that would be accepted would be I, P, C(cancer), H (HIV), or D (diabetes) and any combination of the five letters. The max length for the field would be five (5). Single letter values, as well as all combinations, would be acceptable responses.
For Example: Any Mention of Influenza would be coded as I. Any Mention of Pneumonia would be P. Any mention of both would be IP. Any mention of Cancer would be C. All five would be coded as IPCHD. Any mention of any combination of two, three, or four would also be valid.
Received: 12/3/99
Evaluation:
TAG Recommendation: It was suggested that the need to accommodate one-letter codes in order to report 'Any Mention Of' could be accommodated by using 107A (Cause of Death). There was no consensus on adding another prompted field to the CDC record. After some discussion it was agreed that a new field called AMO would be added to the CDC, but not prompted. This would allow LRDs who wish to add this field to do so by using the EDIT CERTIFICATE suboption while not imposing an extra prompt on other LRDs.
AVSS Programmer: PMC
Priority/Final Outcome: Done, except the values are separated by commas.
99-137C58 Yuba County,
Cheryl McBride
530-741-6366 		Problem/Suggestion: Block 13a (attendant or certifier signature) also allows for the entries of "unattended" and "unavailable" per the birth registration handbook. AVSS, however, does not allow for either of these entries.
Received: 12/3/99
Evaluation: Birth Certificate Field 13A, Attendant Signature, is not prompted for by AVSS and is not included in the CBC specifications.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Not applicable.
99-141AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: When displaying the ID File by last user login add a prompt for only showing the active users (i.e. eliminate deactivated users from listing) the same way it is done when listing the id file.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/11/00.
99-142AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: There are still at least two instances where we are computing years from the integer number of days using division by 365.25. Change age computations involving division (e.g. days/365.25=years) to use the EDIF call.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/11/00.
99-143AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Disable subsequent runs of the UPDATE process once it has been successfully run. Possibly with a version check (^FSSYS("VERSION") compared with the first line of the UPDATE.ROU file where we put appropriate info in the UPDATE.ROU).
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/11/00.
99-144AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the AVSSBU routines to use the current AVSS version(^FSSYS("VERSION")) in their file names: instead of AVSSBU.ROU, AVSSBU.GLO and USERBU.GLO create AVSSBU48.ROU, AVSSBU48.GLO, and USERBU48.GLO.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/11/00.
99-145AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: The Delivery Record (DR Form) needs multiple race modifications ala version4.9 birth certificates. (From Contra Costa Medical Center H041).
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-146AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: In reviewing the CDC changes for EDRS, I came across an unnecessary global value. The LCA contains code in the %INIT field to do any special processing. However, the location of this node is in the SCH list. The CDC form uses the CHK list. I think the SCH list reference should be removed from the CDC form or we should set up the LCA form using the same methodology as the CDC form.
Received: 12/9/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
99-149AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: There is a bug in the FSLOGIN routine which displays information for USER LAST LOGIN. The local variable DV is uninitialized under certain circumstances leading to an <UNDEF> error. The fix is to set it to null at line SORT1.
Received: 12/15/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done on 12/15/99
99-150AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Because NCHS rules require preference to be given to Hawaiian (code 54) when it is reported with any other race, a new generated race code field will be included on the 2000 CBC record layout (888-889 for father and 981-982 for mother). If 54 appears in the 1st, 2nd or 3rd race code positions (001-006 for father and 007-012 for mother) the new generated race code field will contain 54. Otherwise, the new generated race code field will contain the code which appears in the 1st race code position (001-002 for father and 007-008 for mother).
Received: 12/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done, but needs testing.
99-151AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: I found a minor bug in the birth certificate form. The display coordinates for I18 and I18A are the same. The proper fix is to set the display coordinates for I18 to be 13,0 instead of 13,1. The globals that need to be updated are: ^FSF("HCA","I18") and ^FSF("LCA","I18"). After installation, the ^FSDI("HCA",0) display coordinate global should be killed off.
Received: 12/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done and included in Ver 4.9B.
99-153AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: When entering in Field 7 (Father's State of Birth) or 10 (Mother's State of Birth) 'VI' for Virgin Islands, US, AVSS changes it to US VGN IS. If 'VIR' is entered, the user gets a list:
1 VIRGIN ISLANDS, BRITISH
2 VIRGIN ISLANDS, US
3 VIRGINIA
SELECTION # > 2 VIRGIN ISLANDS, US (VI)
7. FATHER'S STATE OF BIRTH <VI>
This also happens when a record is imported. If the record has 'VI' in Field 7 or 10 AVSS converts it to US VGN IS. When editing the record the only thing that will work is to type 'VIR' and get the list and select as in the example above.
Received: 12/29/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn
00-001C45 Shasta County,
Linda Allen
530-225-5063 		Problem/Suggestion: I could not pull up year 2000 records using just the file number. (e.g. putting 10 for the file number and have AVSS convert that to ... 49845000010,49945000010 and finally 40045000010.
Received: 1/12/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and included in Ver 4.9B.
00-002AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: I noticed that the user report under system Maintenance is bombing out. The problem is at OUT1+7^FSUACTS1. We are not accommodating multiple "%" signs in the user id number created by multiple communications transfers (e.g. hospital > county > state). It appears this may be a problem in the non-system maintenance mode, too, line OUT1+9^FSU0.
Received: 1/12/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and included in Ver 4.9B.
00-003C10 Fresno County,
Doua Lor
559-253-3367
 		Problem/Suggestion: Hospital name change: HCA058/Facility #100717
Old Name: Fresno Community Hospital
New Name: Community Medical Center Fresno
Received: 1/12/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-004AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Hospital address change: HCA 589/Facility #450949
Old Address: 2175 Rosaline Street
New Address: 2175 Rosaline Avenue
Received: 1/19/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-005C37 San Diego County,
Peggy Walisch
619-692-8496 		Problem/Suggestion: Add City to Zip Code: 92078 - San Marcos
Delete City from Zip Code: 92078 - Spring Valley
Both checked with the USPS Web Site
Received: 1/21/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-006C36 San Bernardino County,
Joe Lick
909-387-6245 		Problem/Suggestion: Hospital Name Change: HCA 455, Facility #361166
Old Name: U.S. FamilyCare Medical Center
New Name: Global Medical Center
Received: 1/24/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-007C19 Los Angeles County,
Larry Portigal
213-240-7785 		Problem/Suggestion: Item 3 on the death certificate will accept a one letter last name. Items 33 and 37 will not allow one letter last names for the parents.
Solution: Modify items 33 and 37 to reflect the 1996 CDC ESS specifications, which allow one letter last names, but they must be verified.
Received: 1/27/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-008C19 Los Angeles County,
Larry Portigal
213-240-7785 		Problem/Suggestion: Hospital name change: HCA 168/Facility #190243
Old Name: Downey Community Hospital
New Name: Downey Regional Medical Center
Received: 2/1/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-009C43 Santa Clara County, Adela
408-885-4295 		Problem/Suggestion: Add Facilities to Field 101 of Death Record
434002 - Almaden Care and Rehab Center, 2065 Los Gatos-Almaden Rd, San Jose, 4310
434003 - Capitol Villa Care, 1741 Old Tree Ct, San Jose, 4310
434004 - Courtyard Care Center, 340 Northlake Dr, San Jose, 4310
434005 - Emmanuel Convalescent Hosp, 180 N. Jackson Ave., San Jose, 4310
434006 - Forum Health Care Center, 23600 Via Esplendar, Cupertino, 4290
434007 - Gilroy Health Care and Rehab Center, 8170 Murray Ave, Gilroy, 4330
434008 - Green Hills Manor, 238 Virginia Ave., Campbell, 4310
434009 - Guardian of San Jose, 75 N 13th St, San Jose, 4310
434010 - Guardian of Los Gatos, 2580 Samaritan Dr, San Jose, 4310
434011 - Guardian Rehab of Los Gatos, 16412 Los Gatos Blvd., Los Gatos, 7050
434013 - Manor Care, 1150 Tilton Dr., Sunnyvale, 4290
434014 - Mission De La Casa, 2501 Alvin Ave, San Jose, 4310
434015 - Mountain View Health Care, 2530 Solace Pl, Mountain View, 4290
434016 - Pacific Hills Manor, 370 Noble Ct, Morgan Hill, 7050
434017 - Retirement Inn of Sunnyvale, 175 E Remington Dr, Sunnyvale, 4290
434019 - Saratoga Sub-Acute, 134 Sousa Ln, Saratoga,
434020 - Terrano gardens, 14966 Terrano De Flores, Los Gatos, 7050
434021 - VA Health Care System, 3801 Miranda Ave, Palo Alto,4290
434022 - Valley House Care Center, 991 Clyde Ave, San Jose, 4310
434023 - Willow Glen Villa, 1660 Gaton Dr, San Jose, 4310
Edit Facilities on List for Field 101 of Death Record.
431865 - New Address: Lytton Gardens, 437 Webster St., Palo Alto
430768 - New Address: Empress Conv, Add South
430741 - New Name: Lucile Packard, 725 Welch Rd, Palo Alto
Received: 2/4/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-010RI Rhode Island
Geri Palazzo
401-222-2812 		Problem/Suggestion: Pursuant to federal law [42 USC 405(c) (2) as amended by Section 1090(b) of the Taxpayer Relief Act of 1997, Public Law 105-34], parent(s) applying for a social security number for a child under 18 must supply their social security numbers. This requirement will go into effect on March 1, 2000.
Therefore beginning March 1, 2000, the file for Social Security should be created in the format which includes parents' social security numbers. However, the social security file should contain blanks for any records with date of birth prior to March 1, 2000. The social security file should only contain parents' social security numbers if the birth took place on or after March 1, 2000.
Received: 2/7/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done
00-011AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: With the advent of printing of the registration date (Field 17) on the birth certificate during the LFN ASSIGNMENT procedure in Ver 4.9, and with the change of the birth certificate forms on 1/1/00, serveral LRDs have had problems with overprinting the registration date on the instructions for Field 17. This has resulted in rejected certificates and the unfortunate necessity of producing replacement copies. Part of this outcome is due to the closer tolerances that are required when Field 17 is printed in addition to the LFN at the right-hand top corner of the form and its corresponding bar code at the lower right-hand corner. Additionally, there may be variations in the top margin on the blank birth certificate forms, and there is very little space available to print the bar code in the bottom margin since OVR has instructed hospitals to detach the privacy notification portion of the form before forwarding the certificates to the LRD.
Solution: As suggested by Peter Chen, the relative position of the bar code with respect to Field 17 could be optimized since its original position did not account for the printing of Field 17. Second, rather than having a fixed vertical offset, allow the user to change it during the LFN test print as shown below:
SYSTEM OPTION > BIRTH CERTIFICATE
BIRTH CERTIFICATE OPTION > LFN ASSIGNMENT
YEAR <2000>
BEGINNING LFN <1200019000001>
REGISTRATION DATE > T (02/09/2000)
PRINTER OFFSET <2> ?
ENTER THE NUMBER OF LINES FOR THE PRINTER OFFSET.
THIS IS HOW FAR FROM THE TOP THE LRD/CERT# PRINTS.
YOU MUST SPECIFY WHOLE OR HALF LINES ONLY (I.E. 2, 2.5, 3, ETC.)
PRINTER OFFSET <2> 2.5
LOAD TEST CERTIFICATE AND HIT RETURN ->
Received: 2/9/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-012AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: When registering a death in the AVSS Death Record Option (CDC) and the deceased has a long name such as Von Leuchtenberg De Beauharnais, Field 3 will take it with no problem or error message. Field 3V will not. It says: INPUT WILL NOT FIT ON PRINTED VERSION OF DEATH RECORD (1994)
TRUNCATED TO "VON LEUCHTENBERG DE BEAUHARN". Ok? <N>
If I said 'No', It made me enter the name again. This time I truncated it like it said:
3V. VERIFY LAST NAME OF DECEDENT > VON LEUCHTENBERG DE BEAUHARN
WARNING: VERIFICATION DOES NOT MATCH DATA (VON LEUCHTENBERG DE BEARHARNAIS). ARE YOU SURE. <N> Y
LFNV. ASSIGNED LOCAL FILE NUMBER >
ERROR: 3=VON LEUCHTENBERG DE BEAUHARNAIS AND 3V=VON LEUCHTENBERG DE BEAUHARN DO NOT MATCH
EDIT 3 AND 3V UNTIL THEY AGREE AND ARE CORRECT.
FIELD(S) TO MODIFY >
I have to do something to one of the names to make them match. AVSS will not allow me to quit either.
Solution: Since non-EDRS LRDs do not print the death certificate, fix Field 3V length so that it matches the Maximum Length of Field 3 for Death Record (CDC).
Received: 2/9/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-013AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: The MDS and PDS flags for personal/medical data in the Draft Death Certificate (DDC) are missing for fields 43 and CT, causing printing errors during double pass. Fix the problem by setting MDS for 43 and PDS for CT.
Received: 2/10/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-014HCA 425 Parkview Community Hospital Med Ctr,
Lynn Rodriguez,
909-688-2211 x2808
 		Problem/Suggestion: Add city to Zip Code: Corona to 92883, 92882, 92881, 92880, 92878, 92877
Delete city from Zip Code: Orange from 92883
US Postal Service Web Site checked.
Received: 2/16/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-015AVSS Project
(RLW)
805-893-3143 		Problem: While AVSS/CMR has performed well throughout the state and
provide a standardized method of collecting, communicating, and reporting
CMR data at the state and local levels, there presently exist non-AVSS
systems that also collect CMR data. There is evidence that there may be
more of these "foreign" systems in the future, thus leaving California
without a single, integrated system for communicable disease reporting.

Solution: Develop a capability for AVSS to import CMR data from other
systems using the variable format approach that is used to import birth
record data from Southern California Kaiser hospitals. This ASCII format is:

VAR1_NAME VAR1_VALUE CRLF
VAR2_NAME VAR2_VALUE CRLF
VAR3_NAME VAR3_VALUE CRLF
ETC.
***
(Where CRLF=Carriage Return, Line Feed and *** is an end-of-record marker.)

The advantage of this format is that not all variables have to be reported,
only those that AVSS requires. Thus, different systems could report fewer
variables than exist in AVSS, provided that the minimum data requirements
were met. Also, there is no need to design a complex record file layout that
might change in the future. AVSS/CMR variable names and definitions are
listed below; an asterisk marks those variables that would be required by AVSS
from a foreign system. If any of these variables are missing or do not pass
AVSS edits, they would be marked as ^SKIPPED and result in an incomplete
record.
These variables would be imported into an FMR form and
filed by FMRID at the County of Occurrence (XIND) level.
Later, an AVSS suboption under CMR FOREIGN INPUT would allow
the user to move all accumulated FMRs into the CMR form, i.e., there would be
no human interaction required to transform an FMR into a CMR as there is for
linking a HCA to an LCA. Incomplete FMR records would not be transformed.
Also, there would be little if any control over the quality of imported data;
for example, once the FMRs were converted into CMRs, a duplicate FMR could
be imported. The CMR records would be cross-indexed by FMRID.
CMR VARIABLES FOR FOREIGN IMPORT INTO AVSS
*FMRID: UNIQUE CASE ID NUMBER (Suggest it be foreign system primary filing
variable)
*DOB: PATIENT'S DATE OF BIRTH
*AGE: PATIENT'S AGE
*DATSENT: DATE SUBMITTED TO STATE
*DISEASE: DISEASE (Limited to AVSS list)
*ETHNICITY: HISPANIC (Limited to AVSS list)
*RACE1: PATIENT'S RACE (Limited to AVSS list)
*RPTRTYPE: REPORTER TYPE (Limited to AVSS list)
*SEX: PATIENT'S GENDER (Limited to AVSS list)
ADDRESS: PATIENT'S STREET ADDRESS
CITY: PATIENT'S RESIDENCE CITY
COMMENT: USER COMMENT
COUNTY: PATIENT'S RESIDENCE COUNTY
CTRACT: PATIENT'S RESIDENCE CENSUS TRACT
CULTURE: BACTERIOLOGY CULTURE
DATBACTR: DATE BACTERIOLOGY SUBMITTED
DATDEL :ESTIMATED DELIVERY DATE
DATDTH: DATE OF PATIENT'S DEATH
DATDX: DATE OF DISEASE DIAGNOSIS
DATON: DATE OF DISEASE ONSET
DATREC: DATE OF RECEIPT
DELTA: anti-Delta LAB TEST RESULT
EXPOSURE: HOW WAS PATIENT EXPOSED TO DISEASE
FNAM: PATIENT'S FIRST NAME
GCCOMP: COMPLICATION OF GC/CHLAMYDIA
HAVIGM: anti-HAV IgM LAB TEST RESULT
HBC: anti-HBc LAB TEST RESULT
HBCIGM: anti-HBc IgM LAB TEST RESULT
HBS: anti-HBs LAB TEST RESULT
HBSAG: HBsAG LAB TEST RESULT
HCV: anti-HCV LAB TEST RESULT
LNAM: PATIENT'S LAST NAME
MI: PATIENT'S MIDDLE NAME OR INITIAL
NOC: DISEASE OUTBREAK NUMBER OF CASES
OUTDIS: OUTBREAK DISEASE NAME
OUTNUM: ASSIGNED OUTBREAK NUMBER
PCRHCV: PCR-HCV
PHONE: PATIENT'S HOME PHONE NUMBER
PREGNANT: PREGNANT?
REPORTER: REPORTER NAME, ETC
RPTRPHON: REPORTER'S TELEPHONE NUMBER
RPTRSPEC: REPORTER NAME
SEROTYPE: SALMONELLOSIS SEROTYPE
SKINTEST: TUBERCULIN SKIN TEST
SMEAR: BACTERIOLOGY SMEAR
SPECIES: ANIMAL SPECIES
SSN: PATIENT'S SOCIAL SECURITY NUMBER
STATE: PATIENT'S RESIDENCE STATE
TBSITE: TUBERCULOSIS SITE
TBSIZE: MILLIMETERS INDURATION
TBSTAT: TUBERCULOSIS STATUS
WORK: PATIENT'S OCCUPATION/SETTING
WPHONE: WORK TELEPHONE
XRAY: X-RAY RESULTS
ZIP: PATIENT'S RESIDENCE ZIP CODE
Received: 3/9/2000
Evaluation:
TAG Recommendation: OK to develop a foreign import capability for CMR as described in this AMR.
AVSS Programmer: PMC/JAM
Priority/Final Outcome:
00-016C31, Placer County,
Terri Ostrom
530-889-6858 		Problem/Suggestion: Report #CDCLST3 - Cause of Death Listing by LFN. Cause of death on the death certificate - Cause D does not show up on this report. Cause A,B,C, Other Significant shows up. Please include D.
Received: 03/03/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-017AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: ADD to the race list: TIGUA. (An American Indian tribe).
Received: 03/03/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
00-018C19, Los Angeles
County,
Larry Portigal
213-240-7785 		Problem/Suggestion: ADD the following new health facilities to the FSFAC global:
Sepulveda VA Medical Center, 16111 Plummer Street, Sepulveda, CA
Whittier Medical Center, 9080 Colima Road, Whittier, CA
California Medical Center ER, 1414 South Hope Street, Los Angeles, CA
CHANGE Names for the following facilities:
19,190799 new name=Sunbridge Convalescent Hospital
19,190157 new name=Royal Oaks Care Center
19,190773 new name=Sun Ray Convalescent Hospital
CHANGE Address for the following facilities:
19,190413 new address=210 West San Bernardino Road
Received: 03/10/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
00-019AVSS Project
(RLW)
805-893-3143 		Problem: Duplicate HCA/LCAs are occurring as the result of the following sequence:
1. A stand-alone hospital creates an HCA and it is transmitted that evening to the LRD.
2. Later, the hospital applies LIST TO BE SENT TO HEALTH DEPARTMENT and sends the paper copy to the LRD.
3. There are problems with the hospital-to-LRD communications so that the revised HCA containing the SENT node does not get transmitted to the LRD.
4. The paper arrives at the LRD and the LRD links to the HCA.
During registration, the LRD will see the following warning: WARNING: HOSPITAL CERTICATE HAS NOT BEEN FLAGGED AS SENT.
DO YOU WISH TO CONTINUE ? <Y>
5. The HCA is converted to an LCA, then some time later the HCA from the hospital that has the SENT node set is transmitted to the LRD, thus resulting in a duplicate HCA/LCA.
Solution (Partial): Change the default above from <Y> to <N>.
Note: CERTIFICATE is mis-spelled in the warning message.
Solution (Complete, but Radical): Do not allow an HCA to be registered if it is not flagged as SENT. This would require all hospitals use LIST TO BE SENT TO HEALTH DEPARTMENT for all HCAs and would insure a more complete agreement between the HCA/LCA electronic records and the paper certificates.
Received: 03/13/2000
Evaluation:
TAG Recommendation: The 'radical' solution of requiring all hospitals to use the LIST TO BE SENT TO HEALTH DEPARTMENT was approved by all those present, understanding that records from foreign systems would be exempt. This might be included in Version 4.9B. Riverside County volunteered to be a beta test site. Before it is implemented, LRDs should poll all their hospitals to be sure they are using the LIST. This AMR would improve the quality of data, conform to the historical pattern of incrementally tightening quality controls, and in the worst case, the LRD would have to occasionally run the LIST.
AVSS Programmer: JAM
Priority/Final Outcome: Done and ready for testing.
00-020C42, Santa Barbara County,
Lorna Backus,
805-681-5151 		Problem/Suggestion: Hospital Name Change: HCA559/Facility #420491
Old Name: Lompoc District Hospital
New Name: Lompoc Health Care District
Received: 01/17/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-021AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: The STATUS variable for the DMR is not being used and has a value of PENDING or UNDEF, and is therefore misleading.
Solution: Remove STATUS from the DMR.
Received: 01/17/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/29/00.
00-022AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: While the second-pass enhancement to AVSS/EDR has addressed the problem of the difficulty in obtaining the certifier signature, the participating funeral homes have reported problems in obtaining the middle name of the decedent (Field 2) in time for the first pass. Since it is not always available or may be inaccurately reported before the personal data can be obtained, it would be better to have it printed on the second pass.
Solution: Do not prompt or print DDC Field 2 during the first pass, but rather on the second pass.
Received: 03/21/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
00-023AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: Field 112 of the Death Record has no maximum length therefore when a long entry is made and then edited or amended with another long entry an error message appears <MXSTR> +36 ^FSED. The audit trail in %USAGE for field 112 would be over 255 characters. Fix this so the when any field is edited or amended the history of the field as shown in %USAGE has a maximum of 255 characters.
Received: 03/30/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn, superseded by 00-057
00-024AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: The race field 18A-C and 21A-C will not allow Colombian as an entry, but it is a correct entry for the Hispanic field 19 and 22. Please put Colombian or Colombia on the list for fields 18A-C and 21A-C.
19. FATHER HISPANIC > COLOMBIAN
18A. FATHER'S RACE #1 > COL
COLESTRAN
COLORED
COLUMBIA
COLUMBIAN
COLVILLE
SELECTION # > 3 COLUMBIA
18B. FATHER'S RACE #2> COLOM
'COLOM' IS AN INCORRECT RESPONSE FOR FATHER'S RACE #2.
ENTER '?' FOR MORE INFORMATION
18B. FATHER'S RACE #2 > COLOMBIAN
'COLOMBIAN' IS AN INCORRECT RESPONSE FOR FATHER'S RACE #2.
ENTER '?' FOR MORE INFORMATION.
Received: 04/3/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-025C19, Los Angeles County,
Larry Portigal
213-240-7785 		Problem/Suggestion: ADD the following new health facility to the FSFAC global:
197808 - VA Greater Healthcare System, 13011 Wilshire Blvd, Los Angeles, CA
CHANGE Names for the following facilities:
19, 190194 newname=Live Oak Rehab Center
19, 190075 newname=Vermont Care Center
19, 190644 newname=Center at Park West Conv Hosp
19, 190424 newname=Jewish Home for the Aged
19, 190329 newname=Sunrise Rehab of Covina
19, 190375 newname=Country Villa Conv Hospital
Received: 04/4/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-026AVSS Project
(WTG)
805-893-2667 		Problem/Suggestion: Hospital Name Change: HCA 748/Facility #307748
Old Name: Irvine Medical Center
New Name: Irvine Regional Hosp & Med Ctr
Received: 04/5/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-027AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: A Sealing notice for an old 1987 birth certificate was received at Berkeley. The problem is that there is no sub-option for SEAL AND REPLACE for the old BC form. Add this sub-option to the old BC form.
Received: 04/6/2000
Evaluation: Not possible; advise LRD to scratch and re-register the record.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Not possible.
00-028AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: A user at Los Alamitos Hospital (H391) related a problem with ^FILE at the new race prompts (18ABC and 21ABC). Whenever the record was saved at one of these fields, the save point would be lost and the certificate would be considered complete although the remaining half is blank. After further investigation, the problem was found to be in FSHCASF1. About 4 years ago, a special check was added to disallow filing at non-standard BC fields [96085]. This is to prevent UNDEF errors at the LRD site when trying to complete a certificate at an invalid start point. The current problem is that the new race fields were not added to this list. I don't believe the problem is severe enough to warrant a full hospital distribution fix, but we could update specific sites on a per request basis.
Solution: 1. Add 18ABC and 21ABC to this special ^FILE list
2. Remove 18, I18, 21, I21 from the ^FILE list
3. Update the FSHCASF1 routine to search the entire field list for the next incomplete field if the ^FILE field is not found
Received: 04/11/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and contained in Ver 4.9B.
00-029AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: When a database needs expanding, a warning message appears when first logging into AVSS. To expand the database, FSPCTIM had to be killed. After the expansion, it was put back in and it would update the space. The warning message would then be gone. Since version 4.9 was installed, the warning message does not get eliminated. FSU("SPACE") has to be updated with the expanded free space for the warning message to be killed.
Solution: Please allow FSPCTIM to check the space when it is put back (J ^FSPCTIM).
Received: 04/13/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/18/00.
00-030AVSS Project
(RV)
805-893-3394 		Problem/Suggestion: Hospital Address Change: HCA 028, Facility #30786, Sutter Amador Hospital
New Address: 200 Mission Blvd., Jackson
Received: 04/4/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-031AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: OVR must frequently edit a cluster of LCAs for one LRD and there is a password that must be entered for each record. This is tedious and time-consuming.
Solution: Allow OVR users to stay in the edit loop for a single LRD by adding an EDIT ANOTHER <N> prompt.
Received: 05/10/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and installed at OVR on 9/11/00.
00-032AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Certain HCA/LCA fields, such as 25A, 27C, 27F allow a 4-digit year only to be input for what is really a MM/DD/YY field. When the year only is input the normal date edits are not being executed; e.g. dates in the future.
Solution: Evaluate the year-only date input checks and correct as needed.
Received: 05/10/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
00-033C36, San Bernardino County,
Nancy Sevelin,
909-387-0109 		Problem/Suggestion: Change Facilities for Field 101 of CDC:
361166 - Name Change: KPC Global Medical Center, 5000 San Bernardino St, Montclair
361161 - Name Change: Mountainside Health Care, 1311 East Date St, San Bernardino
364097 - Address Change: 275 Garnet Wy
Delete Facilities for Field 101:
369027 - Todd's Residential Care
369038 - Sterling Inn
369037 - Sterling Commons
369033 - Chancellor Care Center
369026 - Western HealthCare
Add Facilities for Field 101:
369047 - Desert Haven Family Home, 16045 Mission St, Hesperia, 12110 (residential care)
369048 - Care Haven Board & Care, 73173 Sullivan Rd, Twentynine Palms, 12140, (residential care)
369049 - Redlands Health Care, 1350 West Fern, Redlands, 12090, (convalescent hosp)
369050 - St. Francis Convalescent Hospital, 16395 Tullock Street, Fontana, 12090, (convalescent hosp)
Received: 05/08/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-034AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: In fields 29/30/31 of the birth certificate, commas used as delimiter in these multiple response fields have resulted in as unexpected loophole by allowing invalid values when a leading comma is inadvertently used. For example, inputting a ,227,31 will be accepted as is; or even a ,XXX,YYY.
Solution: Although this is a very rare problem, investigate to see if there is a reasonable solution.
Received: 05/11/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/25/00.
00-035AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: Some of the very early 1999 death certificates have not been transferred to OVR since this project started in the spring of 1999. In running the MISSING FILE NUMBER REPORT, I encountered a system error. <SBSCR> NEXTCN+1^FSYMFL This happens when using 'Q' for quit.
Received: 05/12/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-036AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Set the linkage between the DMR and CMR for all sites as the default instead of being optional.
Received: 05/16/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and copied into the Master.
00-037AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: CMRs that have the disease edited to '~DELETE' should be reallocated back to the county of origin.
Received: 05/16/2000
Evaluation: Need to know from the state as to whether reallocations are to be manual or automatic.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome
00-038AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: As AVSS moves to the Internet the single level password security will be insufficient, and there is already a problem if a user should choose a pre-existing password.
Solution: Add a USERNAME > prompt before the PASSWORD > prompt and incorporate USERNAME into AVSS Security.
Received: 05/19/2000
Evaluation: This is a more conventional approach to Internet-based software; however, it will impose an extra prompt with an unknown degree of security enhancement.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome
00-039C36, San Bernardino County,
Pat Boudreaux,
909-387-6231 		Problem/Suggestion: Add Facility #369051 to CDC Field 101:
Madonna Crest Care Home, 25101 Daisy Avenue, Loma Linda, 12090
Name Change Facility #361144 - Delete Columbia from Name.
Received: 05/19/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-040C27, Monterey County,
Vicki Stremel
831-755-4506 		Problem/Suggestion: Would it be possible to do the "Date of Registration" independently from the LFN number? That would improve our timing on date received from the hospital. Since we do them in batch form every 3 to 4 days, it puts quite a few of our certs over the 10 day time frame. If you go to the Signature stamp, it would work even better to have the signature stamp and date of registration pass on the day they are received. Then do a batch with the LFN numbers.
Received: 05/19/2000
Evaluation: Developing a separate suboption called, for example, DATE OF REGISTRATION ASSIGNMENT, would be the safest approach. This approach would mean three passes through a laser printer: one for the primary data fields, one for the date of registration, and one for the LFN.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome
00-041OVR,
C. Jane McKendry,
916-445-6355 		Problem/Suggestion: It looks like "Karok" is on the race list, but not "Karuk", which, I believe is a common spelling. I just got a comment from a Eureka General Hospital clerk requesting it.
Received: 05/30/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-042C37, San Diego County,
Peaches Grant
619-515-6640 		Problem/Suggestion: This request relates to the DMR (Pending Files System). When you go to System Option, Generate Report and select Alpha. You will find Name and File #. Here in San Diego, I print the report up after cases have been added. Therefore, name and file# are not enough information when printed up. We recommend that you add Diesease, Date Rec'd, and Comment in the Alpha Listing.
After the request when printed up we will see the Date Rec'd, Name, Disease, Comment, which will allow us to know information regarding the pending case. When cases such as Meningococcal, Malaria... arrived off the FAX immediately they are placed in the DMR and assigned to person on call for that day. This eliminates duplicate cases. Presently looking at the list does not provide enough information. And nurses will ask whom or do we have the case.
Received: 06/05/2000
Evaluation: See 99-044.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, being tested.
00-043OVR, Liz Touhey
916-322-5179 		Problem: 1. OVR would like to enter Out of State Birth Certificates in AVSS - starting with 1999 records.
2. The Out of State Records shouldn't reallocate back to the counties
3. They should write out to ITSD, using the following format - 1(Birth Year)YYYY0098xxxx - where the last 4 numbers are sequential. Positions 6-9 always remain the same.
Solution: 1. Enter BC at HCA, using 98 as county - unknown hospital. Enter only items specified by OVR - using "unknown" entry for all other items.
2. Block records with "98" in positions 6 and 7 (LRD code) from reallocating
3. When OVR is entering the OOS BC, OVR assigns the 98xxxx sequential number. When the write out occurs, the program looks for "9898" in positions 6-9, writes these records out, and converts positions 6 and 7 to "00". Example - AVSS Record LRN 1199998980001 would
be converted to LRN 1199900980001.
Received: 06/12/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and installed at OVR.
00-044C01, Alameda County,
Desiree Schaan
(510) 628-7641 		Problem/Suggestion: Accuracy of Address Data on Birth/Death Files.
I believe that the accuracy of address data would be greatly improved if those entering the data would not be allowed to type in the zip code and allow the city to pop up automatically. It has been my experience that city data is much more accurate than zip code data; patients simply do not seem to know their zip codes. And those entering the data are systematically not careful about double-checking the city. Thus we spend a lot of time trying to match the street address with the correct city when census tracting, and oftentimes can't figure out the correct city. Also many certificates are allocated to us that don't belong because they have the wrong city stamped on them. We then have to contact the state to verify the residence in the case of deaths. With births, addresses cannot be verified
Received: 8/28/2000
Evaluation: At present, the entry of 5-digit zip code will automatically default three fields: the residence state, county, and city, but these defaults can be easily overwritten by the user. Also, the entry of a less-than-5 digit zip code will present a pick list of potential matching cities. The city-zip code correspondence table in AVSS is kept current by the AMR process. Reprogramming the data entry sequence would impact a large number of users and require their retraining.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
00-045AVSS Project
(RLW,PMC),
805-893-3143
805-893-3214 		Problem: When LFNs are edited for the LCA form, the LFN for corresponding SCA form should also be edited; however, AVSS does not presently allow the user to do so.
Solution: Allow LFN edits for the SCA form.
Received: 06/16/2000
Evaluation: Reported problem needs to be confirmed.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome
00-046AVSS Project
(RLW),
805-893-3143 		Problem: California statute prohibits the use of the MAR and DECP variables by any party other than DHS, but MAR is presently contained in position 1382 of both the 1400 byte CBC record and DECP is position 1383.
Solution: Set positions 1382 and 1383 for all CBC 1400 byte records to blank, however retain the value of MAR and DECP in these positions only for the BID writeout at AVSS/OVR
.
Received: 06/22/2000
Evaluation: Include this AMR in the Version 4.9B update.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and included in Ver 4.9B.
00-047AVSS Project
(RLW)
805-893-3143 		Problem: AVSS allows any free text entry for 5D in HCA and LCA for out-of-state births.
Solution: Allow only CA counties for 5D.
Received: 6/27/2000
Evaluation: Prevents entry of all non-occurrence events into county of occurrence.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and included in Ver 4.9B.
00-048AVSS Project
(JAM)
916-632-1668 		Problem: For hospital AVSS version 4.9B update include all the LRD version 4.9A updates that are pertinent, specifically ^FSF("HCA",7 10 I18 and 24D and the routine FSHCAVL2.
Received: 6/29/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and included in Ver 4.9B.
00-049AVSS Project
(RLW)
805-893-3143 		Problem: The NCHS Early Childhood Longitudinal Study requires the merging of CBC and NCHS files. Data are to be provided by hospital and date range.
Solution: Develop a special OVR-only suboption called GENERATE CBC/NCHS FILE that will have the Y2K CBC format without the MAR and DECP variables and with NCHSID in positions 13-18 of the CBC file.
Received: 6/29/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and installed at OVR on 9/11/00.
00-050AVSS Project
(PMC)
805-893-3214 		Problem: Check the HCA form and update the setting of OSKIP to use the proper field sequence for conditional prompts. The fields that need to be checked are: 19, 22, 25B, 27A, 27B, 27D, 27E, 3A, DECP, MAR, and SSA1.
Received: 7/7/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-051C28, Napa County,
Judy Reilly,
707-253-4506 		Problem: Add zip code: 94503 for American Canyon, Napa County.
Received: 7/7/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
00-052C37, San Diego County,
Peggy Walisch
619-692-8496 		Problem: There are people at the hospitals that know the SCRATCH Option password. For security purposes, change the password for the SCRATCH Option in the Hospital Birth Record Option.
Received: 7/11/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-053AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Peter reported that he received a call from Pasadena from someone who
was having trouble entering a home birth. Here is the scenario:
register at hospital birth record specify HOME (863) for HOSP prompt (site code) do data entry until reach item 5A for item 5A enter HOME get an error message saying that you can't change the value of the site code...
This occurs because the 5A list location is set to be ^FSL("HOSP","CA",^T($J,"I5D"),
and I5D for a city LRD is the surrounding county, 19 in this case. So the user is using the LA county list of hospitals rather than the city LRD list which triggers the error condition in the 5A,CHK,0 subfield check.
We though it was odd that we hadn't heard about this before so I dialed into Berkeley and did some queries on the values of I5A. There were fourteen 801 codes and one 861 code. For the 861 code the data entry person had put in OWN RESIDENCE. I called the data entry clerk to see how they did the data entry that resulted in I5A having an illegal 801 code saved. It turns out that they proceed as described above and then after they get the error message they put in '--' when re-prompted for
5A. The value is verified but it doesn't change the value from their previous list lookup and they end up with 5A=HOME and I5A=801.
The solution to this problem is to use a different variable in the list location for item 5A. We need to save the value for CNTY when we are resolving the site code prior to data entry. This means two modifications: add a PRE check to item 5A to initialize ^T($J,"CNTY") if it is undefined (a
previously entered record, we can use the value of XIND to determine the proper value of CNTY), and use ^T($J,"CNTY") in the search location for item 5A: ^FSL("CNTY","CA",^T($J,"CNTY"), instead of ^T($J,"I5D").
There is also a side effect from using OWN RESIDENCE above. We only look at the values for 5A beginning with HOME and RESIDENCE for coding Box A to 0000. OWN HOME doesn't meet this criteria and so we end up with Box A = 0998 (This is programming in ^FSF("HCA","5A","CHK",1).)
Received: 8/8/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done on 9/29/00.
00-054AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: I got a call from Alameda that a particular death record had not been reallocated. Upon study I discovered that when we have a reallocate record from a city LRD going out of state (residence not CA) the record is not being reallocated to the surrounding county LRD.
Solution: move the line which causes the reallocation to the appropriate county LRD to before the test for out-of-state residence.
Corollary: This same problem exists in the birth certificates. We will need to run some reports at the city LRDs looking for this condition and reallocating them to the appropriate county.
Received: 8/8/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and installed at OVR.
00-055C33, Riverside County,
Vivian Goodman,
909-358-5261 		Problem/Suggestion: Log Summary does not pick up records for daytime startup. Evening upload overwrites to "0" instead of adding daytime startup records that were transferred earlier. So when you review the log summary, it displays "0" instead of the true count for that day.
Received: 8/8/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-056C43, Santa Clara County,
Adela
408-885-4895 		Problem/Suggestion: Add facilities to Field 101 of CDC:.
437748 - Sunflower Res Care, 1155 Pome Ave, Sunnyvale, 4290
437749 - Emmanuel of Los Gatos, 371 Los Gatos Blvd., Los Gatos, 4290
437750 - Terraces of Los Gatos, 800 blossom Hill Rd, Los Gatos, 4290
437751 - Palo Alto Commons, 4075 El Camino Way, Palo Alto, 4290
437752 - West Valley Convalescent, 16142 Los Gatos Blvd, Los Gatos, 4290
437753 - Los Altos Sub-Acute Care, 809 Fremont Ave, Los Altos, 4290
437754 - Vista Manor, 120 Jose Figuero Ave, San Jose, 4310
437755 - Crescent Villa, 147 Crescent Ave, Sunnyvale, 4290
Facility Name Change to Field 101:
430837 - O'Connor Hospital
Facility Address Change to Field 101:
434016 - 370 Noble Ct, Morgan Hill, 4330
Received: 8/8/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-057AVSS Project,
(JAM)
916-632-1668 		Problem/Suggestion: From time to time we get a <MAXSTR> communications error. This happens primarily on the CDC certificate when one of the extremely long text fields is edited. The %USAGE,N node contains the id and time stamp of the user making the change as well as the old and new values. When the text strings get more than 100 chars we can sometimes get errors during data entry or during communications when we modify an existing entry's id to add the % to indicate that the user is not a
user on the receiving computer. So my suggestion is to put the old and new values in cases where the %USAGE,N node gets too long into sub-level entries:
present:
^FS(xind,form,indx,"%USAGE",1)=7@55789,43124,101^HERE IS THE OLD VALUE^HERE IS
THE NEW VALUE
proposed:
^FS(xind,form,indx,"%USAGE",1)=7@55789,43124,101
^FS(xind,form,indx,"%USAGE",1.1)=HERE IS THE OLD VALUE
^FS(xind,form,indx,"%USAGE",1.2)=HERE IS THE NEW VALUE
Whether we always create these sub nodes or do it only when the length of the
head node gets beyond a certain length is up for discussion.
Received: 7/29/2000
Evaluation: Instead of using a subnode of 1,"OLD" and 1,"NEW" for the storage locations make the subnode values: 1.1 and 1.2 because we don't account for 6 levels of indexing during backups/restores. This AMR supercedes AMR 00-023.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
00-058AVSS Project,
(RLW)
805-893-3143 		Problem: AMR 98-123 was implemented to automatically set Field 15A on the LCA when it was absent and a successful birth-death match occurred at the local level, but I15A was not set. This has resulted in several problems:
1. Some reports use I15A and thus there is a difference between the LCA display and report listings.
2. Matching at the state level has resulted in some false matches and thus 15A has been inappropriately set.
3. There is a difference between what is on the paper and what is on the LCA. Note that the new variables 15AD and I15AD are being set for birth-death matches.
Solution:
1. Disable the automatic setting of 15A upon a successful birth-death match.
2. Run a 'zap' program to reset 15A to null or undefined when I15A is missing.
Received: 8/29/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done, not included in V4.10, but as a separate BDM update.
00-059AVSS Project,
(PMC)
805-893-3214 		Problem: A variable conflict was discovered in the FSINPUT routine. Rename CUR to CURDEV to correct the problem.
Received: 8/31/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-060AVSS Project,
(RLW)
805-893-3143 		Problem: Users frequently (erroneously) enter a date of birth (Field 4) equal to the date of death (Field 7) or make other errors related to these two important dates on the CDC. This results in an adult decedent being misclassified as an infant death.
Solution: Although there are no edits for the CDC (since LRDs are using it to produce a database from pre-registered death certificates), it is appropriate to introduce user validations for the date of birth (DOB), date of death (DOD), and age fields as follows:
1. If the age of death as computed from Field 4 (DOB) and Field 7 (DOD) indicates an infant death and Field 5 (Age) and its components do not, then require the user to edit these three fields until the error condition is corrected.
2. If the age of death as computed from Fields 4 and 7 is greater than 365 days but Field 5 and its components indicate an infant death, then require the user to edit these three fields until the error condition is corrected.
3. If Field 4 is greater than Field 7, then require the user to edit these two fields until the error condition is corrected.
Received: 9/1/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-061AVSS Project,
(RLW)
805-893-3143 		Problem: CBC Field 15A is frequently incomplete so that the CBC Death Indicator (Record Position 813, Page 56 of CBC Specs) is under-reported. Also, with AVSS birth-death matching the LFNDC is now available for matched infant deaths and it is possible to compute the CBC Death Indicator.
Solution: Use the AVSS Field 15AD, which contains the date of death from a matched death certificate to compute the Death Indicator for the CBC record. Create a new CBC suboption: GENERATE Y2K BIRTH COHORT FILE (see AMR 99-041) comprised of all births occurring within a specified time period that will contain the following data fields for death outcome:
Date of death as contained in AVSS Field 15AD in positions 790-799.
LFNDC (in place of State File Number) in positions 800-812.
Death Indicator (0=No, 1=Neonatal, 2=Postneonatal, 3=Other) in position 813.
Received: 9/1/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
00-062AVSS Project,
(RLW)
805-893-3143 		Problem: As John/Alan point out we need to add a new Y2K CBC RESEARCH FILE: #9 as shown in the GENERATE FILE choices below. As with the OLD CBC RESEARCH FILE it will contain nearly all (the DECP and MAR variables will not be reported) social and medical variables, but no personal identifiers. At the same time, the eleven GENERATE suboptions should be reordered more logically as shown below. Users will have to be notified of this change since they are accustomed to using a number to select the suboptions, and their order will change as shown below.
1 GENERATE OLD CBC FILE (1400)
2 GENERATE OLD CBC RESEARCH FILE (1400)
3 GENERATE OLD COUNTY CBC FILE (618)
4 GENERATE OLD COUNTY CBC FILE TO TERMINAL (618)
5 GENERATE OLD RECORDER FILE (618)
6 GENERATE NEW RECORDER FILE (1400)
7 GENERATE NEW RECORDER CBC FILE TO TERMINAL (1400)
8 GENERATE Y2K CBC FILE (1400)
9 GENERATE Y2K CBC RESEARCH FILE (1400)
10 GENERATE Y2K COUNTY CBC FILE (672)
11 GENERATE LINKED COHORT FILE (1400)
Solution: As shown above. Note: the OLD CBC RESEARCH FILE erroneously contained Fields 12A and 12B (Informant's Signature and Relationship to Child). As for the list of suppressed variables, my estimate is: 1A, 1B, 1C, 6A, 6B, 6C, 9A, 9B, 9C, 24A, 32, 33 in addition to the new 12A and 12B. These variables, as well as DECP and MAR, should also be suppressed from the RESEARCH FILE generations.
Received: 9/13/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done
00-063AVSS Project,
(JAM)
916-324-8232 		Problem: Hospital name change: H766 in Shasta County
Old - Family Birth Center
New - Family Birth & Womens Health Center
Received: 9/15/2000
Evaluation:
TAG Recommendation: PMC
AVSS Programmer:
Priority/Final Outcome: Done
00-064AVSS Project,
(JAM)
916-324-8232 		Problem: Getting an undefined in the 1400 byte tape when item 28B is undefined at 84+1^FSCSC94E.
Solution: Use REC(84) in place of ^("28B")
Received: 9/18/2000
Evaluation:
TAG Recommendation: JAM
AVSS Programmer:
Priority/Final Outcome: Done JAM 7/11/2000
00-065AVSS Project,
(JAM)
916-324-8232 		Problem: Repair problems encountered with race codes not being set appropriately.
Solution: Modify FSHCAVL2 to force the setting of the appropriate race values.
Received: 9/18/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done JAM 1/13/2000
00-066AVSS Project,
(JAM)
916-324-8232 		Problem: Santa Cruz tried to put in a home birth on the date 9/25/2000, which occurred on 9/25/1999. Exactly one year ago from the date of data entry. The subfield check only checks for a difference of 365 not accounting for leap years so that it did not allow the user to put in the date.
Solution: Modify the check to account for leap years.
Received: 9/26/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome; Done
00-067C01 Alameda County, Anne Cubley,
510-628-7691 		Problem: A new wonderful option for Birth Certificates has begun (Missing file Number Editor). The only suggestion I have is at the Display Option to still display the missing file number and the notation "Deleted" or "Scratched". Statistical people want every number accounted for and it would be easier if when the list of all certificates in the system listed as a unique number (but different years) showed ALL the years as accounted for.
Received: 10/23/2000
Evaluation: Needs TAG discussion.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Withdrawn
00-068C43 Santa Clara County, Adela
408-885-2010 		Problem: Facility Name and Address Changes:
437754 - Vista Manor, Address Change: 102 Jose Figueres Ave
434020 - Terrano Gardens, Address Change: De Flores Ln
434019 - Saratoga Sub-Acute, Address Change: 13425 Sousa Ln
430801 - Idylwood, Address Change: 1002 W Fremont Ave
431821 - Name Change: Julia's Health Care Center. Same Address: 276 Sierra Vista Ave
New Facilities:
437756 - Saratoga Community Health Center, 145 Fruitvale Ave, Saratoga, 4310
437757 - Los Gatos Community Rehab, 355 Dardanelli Ln, Los Gatos, 4290
437758 - Silicon Valley Care Center, 1990 Fruitvale Ave, San Jose, 4310
437759 - Dely Res Care Home, 1613 Morgan Ct, Mountain View, 4290
437760 - Sacred Heart Jesuit Center, 300 College Ave, Los Gatos, 4290
437761 - Lake Haven Care Center, 890 Lake Haven Dr, Sunnyvale, 4290
Received: 10/26/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-069AVSS Project
(RLW)
805-893-3143 		Problem: The CMR form REPORTER variable has evolved from its original intent, which was to record Reporter Type. In fact the prompt text remains as REPORTER TYPE. It is now composed of two components: the user pick list value or reporter and a computed variable, RPTRTYPE, which has the values of: PUB, PRV, MIL, or BB. Since RPTRTYPE is not contained in the variable list for the CMR/DMR/FMR forms, it may not be obvious that it is possible to run Query Database reports on it.
Solution: Change the prompt text of REPORTER from REPORTER TYPE to simply REPORTER. Add RPTRTYPE to the CMR/DMR/FMR forms with the prompt text (though not prompted) of REPORTER TYPE to aid in running QUERY DATABASE reports.
Received: 10/30/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done
00-070C15 Kern County
Vickie Whitmire
661-868-0337 		Problem: Add convalescent Hospitals-
157718 - Delano Skilled Nursing Facility, 1509 Tokay Street, Delano, CA, 6170
157719 - Pleasant Care Convalescent, 730 34th Street Bakersfield, CA, 6170
157720 - Kern Valley Nursing Center, 6412 Laurel Ave. Lake Isabella, CA, 6190
157721 - Mercy Skilled Nursing, 2215 Truxtun Ave, Bakersfield, CA, 6170
157722 - Emmanual Parkview, 329 N. Real Rd, Bakersfield, CA, 6170
157730 - Mercy Westside (Regence West), 111 W Ash St., Taft, CA 93258, 6250
157723 - Bakersfield HealthSouth, 5001 Commerce Dr., Bakersfield, CA 93309, 6170
157724 - Westside District Hospital (Regence 1), 115 West E St., Taft, CA 93268, 6250
157725 - San Joaquin Care(East), 1611 Height St, Bakersfield, CA 93306, 6170
157726 - San Joaquin Care (West) 1611 Height St, Bakersfield, CA 93306, 6170
157727 - Evergreen Healthcare Center, 6212 Tudor Way, Bakersfield, CA 93306, 6170
157728 - Evergreen, 323 Campus Drive, Taft, CA 93268, 6250
157729 - Heartstone, 1932 Jessie St., Bakersfield, CA 93305, 6170
Add Hospitals to program.
157731 - Mercy Westside, 110 East North St, Taft. CA 93268, 6250
157732 - Bakersfield Heart Hospital, 3001 Sillect Ave, Bakersfield, CA 93301, 6170
157733 - Mercy Southwest Birthing Center , 400 Old River Rd., Bakersfield, CA 93311, 6170
Received: 10/31/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done
00-071AVSS Project
(RLW,PMC)
805-893-3143
805-893-3214 		Problem: When an LFN edit is performed at OVR the existing ^FSDSB entry will prevent the second LCA with the same LFN from being written to DSB, so that the corrected record will be in AVSS, but not in BID.
Solution: Create a new OVR-only procedure called: REMOVE ENTRY FROM FSDSB GLOBAL that will allow OVR staff to selectively remove ^FSDSB entries whenever an LFN is edited.
Received: 06/16/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
00-072AVSS Project
(PMC)
805-893-3214 		Problem: Remove field 1B from the list of variables to check when SKIPPING for foreign import forms. Missing middle names are allowed and AVSS recodes them to dash.
Received: 11/28/2000
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
00-073AVSS Project
(JAM/RLW)
916-324-8232
805-893-3143
 		Problem: As the number of AVSS users has grown there is an increasing chance of a security infractions since there are presently no controls on its passwords, other than expiring after a specified time. For example, without User Name level of security, there is a likelihood that a simple password will be discovered when a second user enters a password that has already been used.
Solution: Place more restrictions on the type of passwords that can be used, including:
1. Disallow passwords composed only of numbers or only of alphabetical letters.
2. Require that non-alpha characters be embedded in the password, not as the first or last character.
3. Require that the password be a minimum number of characters, say 7 or 8.
4. When (if) AVSS requires a User Name, disallow the User Name as the password.
Received: 11/29/2000
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome
00-074AVSS Project
(PMC)
805-893-3214 		Problem: Change all option names from FOREIGN INPUT to FOREIGN IMPORT.
Received: 11/30/2000
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome
00-075OVR
Alan Oppenheim
916-324-1110 		Problem/Suggestion: NCHS recommends coding the following 19 race terms to Other (Specified) instead of to Other (Unspecified/Unknown): Alocona, Bahamian, Begri, Bohemian, Bohora, Bohra, Br Honduran, Chamosso, Colestran, Cosmopolitan, Guyan, Guyanan, Guyanese, Mal, Malada, Mosotho, Phoenician, Siamsh Am, Ulithian. Colombian and Moroccan are misspelled on the race list.
Solution: Change the California codes and the NCHS reporting codes for the 19 races from Other (Specified) to Other (Unspecified/Unknown). Correct the spelling of Colombian and Moroccan.
Received: 11/30/2000
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome


Updated November 30, 2000 by RL Williams

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