2003 AVSS Modification Requests

AMR No.

Site And

Requester

Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Outcome.

03-001

AVSS Project

(RLW)

805-893-3143

Problem: When a temporary password is assigned by a System Manager, the user, when logging on again must change the temporarary password to a permanent one. AVSS will automatically go to YOUR PASSWORD option. Many users are confused as to how to proceed at this point.

Solution: Instead of going to the YOUR PASSWORD suboption, AVSS should automatically go one level down to the CHANGE YOUR PASSWORD suboption.

Received: 01/24/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-002

C39, San Joaquin,

Dorothy Young

209-468-3405

Problem: The zip code for Galt is 95632. Galt is in Sacramento and San Joaquin Counties. Someone entered the information this way:

23. ZIP CODE OF DECEDENT'S RESIDENCE > 95632 = GALT (IN SACRAMENTO CNTY):34,GALT

(IN SAN JOAQUIN CNTY):39

1 GALT (IN SACRAMENTO CNTY):34

2 GALT (IN SAN JOAQUIN CNTY):39

SELECTION # > 2 GALT (IN SAN JOAQUIN CNTY):39

25. STATE OF RESIDENCE <CA> = CALIFORNIA (CA)

22. COUNTY OF RESIDENCE >

THIS FIELD IS REQUIRED BY AVSS.

ENTER '?' FOR MORE INFORMATION.

22. COUNTY OF RESIDENCE > 39 = SAN JOAQUIN

21. CITY OR TOWN OF RESIDENCE <GALT (IN SAN JOAQUIN CNTY):39>

'GALT (IN SAN JOAQUIN CNTY):39' NOT FOUND IN LIST FOR CITY OR TOWN OF RESIDENCE

ARE YOU SURE <N> Y

NUMBERS ARE NOT ALLOWED IN CITY NAMES

Solution: It needs to be fixed in CAD.

Received: 02/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-003

C49, Sonoma County

Monique

707-565-4407

Problem/Suggestion: Add Facility to Field 101

499031 – Five Palms Care Home, 1217 Lance Drive, Santa Rosa. HFPA=4010

Received: 02/20/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-004

Jessica McCarroll

916-322-5179

Problem: UNKNOWN is not to be allowed on items 7 and 8 (Father's state and date of birth). Dashes are to be used.

Solution: For item 7 we have UNKNOWN in our list of state country codes and therefore we are allowing UNKNOWN to be printed on the certificates. This will require a recode of item 7 to a dash when UNKNOWN (or it's equivalents) is selected. Additionally, the check for not allowing a dash for field 7 and 8 when 6A,B and C aren't also dashes must be removed.

Received: 02/24/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-005

Jessica McCarroll

916-322-5179

Monterey and Yuba counties

Problem: AVSS is no longer prompting for items 112B, 112C and 112D.

Solution: This was caused by copying the EDR prompting sequence into items 112A and 113.1. These two items need to have their next and previous prompt sections corrected.

Note: I've done the programming and updated Monterey and Yuba. We will save this fix for a possible 4.12A county fix later as new mods are found.

Received: 02/24/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-006

C31, Placer County

Judy

530-889-7192

Problem/Suggestion: Add Facilities to Field 101

314009 – Villa Del Rey Manor, 1660 Third Street, Lincoln, HFPA 3091

314010 – Siena Care Center, 11600 Education Street, Auburn, HFPA 3080

314011 – Nancy Powell/Home Away From Home, 1426 Tiffany Circle, Roseville, HFPA 3091

314012 – Somerford Place, 110 Sterling Court, Roseville, HFPA 3091

314013 – Pinecrest Retirement Home, 107 Pinecrest Avenue, Auburn, HFPA 3091

Name Change for Facilities in Field 101:

312216 – Old Name: Sierra Convalescent Hospital

New Name: Sierra Care and Rehab

310895 – Old Name: Hillhaven Convalescent Hospital - Roseville

New Name: Sunrise Health Care

Received: 02/26/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-007

C34, Sacramento County

Dan Peak

916-875-6164

Problem/Suggestion: Add Facilities to Field 101

344023 – Kindred Hospital, 223 Fargo Way, Folsom, 3092

344024 – Rosewood, 6041 Fair Oaks Blvd., Carmichael, 3092

344025 – Sunbridge Brittany, 3900 Garfield Ave., Carmichael, 3092

Name & Address Change for Facility in Field 101:

347444 – Old Name: USAF Hospital: Mather

New Name: VAMC Sacramento

Old Address: Mather Air Force Base, Sacramento

New Address: 10535 Hospital Way, Mather

Received: 03/17/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-008

AVSS Project

(JAM)

916-324-8233

Problem: Santa Cruz is switching to the ISM Cache platform.

Solution: Modify FSIMPL and FSOUT and any other routines necessary for Cache to run AVSS.

Received: 03/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome:

03-009

AVSS Project

(JAM)

916-324-8233

Problem: In looking at errors occurring on AVSSNet I found that if no person is selected during a verification letter creation AVSS gets an error.

Solution: Modify FSHCALT and FSLCALT to check for INDEX being defined after the call to FSS

Received: 03/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-010

AVSS Project

(JAM)

916-324-8233

Problem: In looking at errors occurring on AVSSNet I found that during a re-print of a list to be sent if the user backs out FSLIST3A is not returning to the proper spot in FSLIST3. Peter has gotten a few replies of users wanting to use the old DOHLIST options since the new one does not loop.

Solution: Modify FSLIST3A to return to the proper spot when backing out of a reprint and operate like the old version for index selection.

Received: 03/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Included in Ver 4.12A

03-011

AVSS Project

(JAM)

916-324-8233

Problem: In implementing Cache errors were found during the compile of some AVSS routines:

FSRACE2K had a syntax error at BROWN+4

FSYDUP2 used the line label START in two locations

Solution: Add a space before the comment on line BROWN+4^FSRACE2K

Change the first line labeled START to BEGIN in FSYDUP2

Received: 03/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-012

C45, Shasta County

Linda Allen

530-225-5063

Problem: On the death certificate if a zip is selected which contains a city that crosses county borders the proper defaults for the one chosen are not set.

Solution: This was introduced by AMR 02068. The HCA,24E subfield check was modified to account for the new format in the ^FSL("ZIP" list but the other forms which access the zip list were not. Modify the CDC (23 and 27D), CMR (ZIP), DMR (ZIP), FDC (28E), FMR (ZIP) and SM (CAZI) forms to reflect the changes made in the HCA,24E,CHK,1 and 6.

Received: 03/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM in progress. I will load the fixes at Shasta county for testing.

Outcome: Included in Ver 4.12A

03-013

C34, Sacramento County

Dan Peak

916-875-6164

Problem/Suggestion: Add Facilities to Field 101

344026 - Gramercy Court, 2200 Gramercy Ct., Sacramento, 3110

344027 - Sunbridge Care, 9461 Batey Avenue, Elk Grove, 3111

344028 - Sunbridge Conv., 8336 Fair Oaks Blvd., Carmichael, 3092

344029 - Avalon House, 2709 Walnut Ave., Carmichael, 3092

344030 - Vintage Estates, 501 Jessie Avenue, Sacramento, 3110

344031 - Mission Carmichael, 3630 Mission Avenue, Carmichael, 3092

344032 - Bruceville Terrace Conv., 8151 Bruceville Road, Sacramento, 3110

Name Change for Facility in Field 101:

342258 – Old Name: The Homestead of Fair Oaks

New Name: Homestead of Fair Oaks

Received: 03/19/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-014

AVSS Project

(JAM)

916-324-8233

Problem: #CDCFAC report (from AMR 02-087) bombs out in Sacramento County because the address contains double-quotes (e.g. "F" Street)

Solution: Test for double-quotes and pad them appropriately (i.e. either change them to single quotes or double them up by replacing a double-quote with two double quotes.

Received: 03/19/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-015

AVSS Project

(JAM)

916-324-8233

Problem: As a follow up to AMR 02-106 remove the HCA sub-option for OLD LIST TO BE SENT...

Solution: Remove ^FSO("HCA","S")

Received: 03/19/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-016

C50, Stanislaus County

Darian Bashaw

209-558-8075

Problem/Suggestion: Name Change for Hospital in Field 5A for HCA and 101 for CDC:

500939 – Old Name: Memorial Hospitals Association

New Name: Memorial Medical Center

Received: 03/21/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-017

H544, San Luis Obispo General Hospital

Marilyn

805-781-4848

Problem: She has always run the newspaper announcement report on a monthly basis. This worked fine while she was on a stand-alone AVSS system. Now that she is on AVSSNet her older hospital records have already been registered as LCAs and no longer show up on the report.

Solution: Modify the #HNP1L report and the FSYNEWS routines to work on multiple forms.

Notes: I copied the #HNP1L report to the NP1L report and modified the FORMS section to do both HCA;LCA. It seems to work. Marilyn is going to check the output. Similar to the verification letter, the user's id will control access to the LCA records.

Received: 04/07/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-018

Stan Bissell

916-323-9808

Problem/Suggestion: Add, Modify, Delete Diseases and Codes

BAYLISAS	128.8	add	Baylisascaris
"			Larval Migrans, Baylisascaris
C-J-DSE	046.1	add	Creutzfeldt-Jakob disease
CPTOCCUS	117.5	add	Cryptococcosis
CYCLOSPO	007.5	add	Cyclospora
E-C-ST	008.02	add	E-COLI NON-O157 SHIGA TOXIN-PRODUCING (STEC)
E-C-ST-H	008.0?	add	E-COLI STEC NON-O157 WITH HUS
			E-COLI NON-O157 SHIGA TOXIN-PRODUCING WITH HUS
EHR-HGE	082.42	add	Ehrlichiosis, human granulocytic ehrlichiosis
EHR-HME	082.41	add	Ehrlichiosis, human monocytic ehrlichiosis
ENCP-WNV	066.4a	add	Encephalitis, West Nile Virus
"			West Nile Virus, Encephalitis
MENG-WNV	066.4b	add	West Nile Virus, Meningitis (not Encephalitis)
WNV-FVR	066.4c	add	West Nile Fever, without neurologic involvement
FFTH-DSE	057.0	add	Fifth Disease
GARDNER	616.1	add	Gardnerella vaginalis
HFM-DSE	074.3	add	Hand, Foot and Mouth disease
MOLLUSCM	078.0	add	Molluscum contagiosum
MONO	075	add	Mononucleosis
PINTA	103	add	Pinta
SCABIES	133.0	add	Scabies
SYP-CLN	095.8	add	Syphilis, late with symptomatic manifestations
TRACHOMA	076	add	Trachoma (chlamydial conjunctivitis)
TRMONAS	131	add	Trichomoniasis
YAWS	102	add	Yaws
CAMPYBAC	008.43	change ICDA?
YERSINIS	008.44	change ICDA?
E-COLI	008.0	change prompt	E-COLI O157:H7
		"	ESCHERICHIA COLI O157:H7
E-COLI-H	008.9	change prompt	E-COLI O157:H7 WITH HUS
EHRLICH	082.40	change ICDA?	Ehrlichiosis, human unspecified
TOXOCARI	128.0	add description	Visceral Larval Migrans
TOXOCARI	128.0	add description	Larval Migrans, Toxocariasis
CLM		add description	Larval Migrans, Cutaneous
CLM		add description	Ancylostomiasis
VLM	128.0	delete	add description "Visceral Larval Migrans" to TOXOCARI per above

Received: 04/09/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Included in Ver 4.12A

03-019

Stan Bissell

916-323-9808

Problem/Suggestion: NETSS and WMPR Changes

NETSS values 88888 except as noted:

Mnemonic Event Code

CYCLOSPO 11575

EHR-HGE 11085

EHR-HME 11086

ENCP-WNV 10056 |

MENG-WNV 10056 | one code used for both

E-C-ST 11562

E-C-ST-H 11562 {we will report only the HUS component at this time with 11550}

SYP-CLN 10318

For the WMPR, print in Section D except as noted:

ENCP-WNV .... increment, in Section B of the WMPR the count for "Encephalitis Arboviral."

E-C-ST-H ...... increment in Section C the count for "Hemolytic Uremic Syndrome" AND, print/increment in Section D as E-C-ST

SYP-CLN ...... increment in Section B the count for "Syphilis Late, with symptoms."

Received: 04/09/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Included in Ver 4.12A

03-020

C43, Santa Clara County

Adela

408-885-4294

Problem/Suggestion: Add Facilities to Field 101

437784 – Pleasant Manor, 1770 Lourention Wy, Sunnyvale, HFPA 4290

437785 – Rose Garden, 958 Vermont St, San Jose, HFPA 4310

437786 – Cedar Creek Convalescent, 15245 National Ave, Los Gatos, HFPA 4310

437787 – Alex Broad and Care Center, 2389 Bruchglen Wy, HFPA 4310

437788 – Bridgeport of Los Altos, 1174 Los Altos Ave, Los Altos, HFPA 4290

Received: 04/15/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-021

AVSS Project

(PMC)

805-893-3214

Problem: Lorna reported a problem with field 31F (date of last termination) on the Fetal Death Certificate.

Solution: The year check for CCYY (year only) was incorrect and I fixed it. The proper range is 1930 - 2100. The global reference is ^FSF("FDC","31F","CHK",2) and ^(4).

Received: 04/15/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-022

AVSS Project

(PMC)

805-893-3214

Problem: A character problem was found in the ICD list during the transfer process.

Solution: Make the necessary corrections to ^FSICD and ^FSICDK for the following codes:

C84.1, C88.0, G37.5, G61.0, H81.0, L70.5, L81.3, M35.0, M35.2, M91.1, M93.1

Received: 05/06/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-023

C18, Lassen County

Randy Moore

530-252-2000 x2201

Problem/Suggestion: Name Change for Hospital in Field 5A and Address Change in Field 5B:

180919 – Old Name: Lassen Community Hospital

New Name: Banner Lassen Medical Center

Old Address: 560 Hospital Lane

New Address: 1800 Spring Ridge Drive

Received: 05/08/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-024

C49, Sonoma County

Monique

707-565-4407

Problem/Suggestion: Add Facility to Field 101

499032 – Rincon Valley Guest Home, 939 Baird Road, Santa Rosa.

Received: 05/14/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

03-025

AVSS Project

(JAM)

916-449-5174

Problem: We want the ability to run some routines (specifically %GL) using the SYSTEM MAINTENANCE|EXECUTE ROUTINE suboption that may have some security risks associated with them.

Solution: Allow the capability of running specific routines (%GL is the only one so far) when the user supplies an appropriate password.

Received: 05/21/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-026

AVSS Project

(JAM)

916-449-5174

Problem: Ability to have the Network Administrator broadcast a message to end users and warn them that the system is going down and to save any work done, then logoff.

Solution: Generate a routine that would allow the Network Administrator to type BCS at the START AVSS ? prompt.

Received: 05/29/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-027

C45, Shasta County

Linda Allen

530-225-5063

Problem: Registering a Death Certificate, is Field 113A optional or required and the Help does not correspond with the field.

Solution: Determine if this field is optional or required and change the contents of the help related to this field.

Received: 06/04/03

Evaluation: It was determined to be optional.

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-028

H570, Good Samaritan Hospital

Leticia Andrade 408-559-2424

Problem/Suggestion: Hospital Name Change

430779 - Before: Columbia Good Samaritan Hospital

After: Good Samaritan Hospital

Received: 06/10/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-029

C01 Alameda County

Ying-Ling Wang

510-267-8026

Problem: Currently there is no way to get Fetal Death data out of AVSS. Here are the data fields needed for our reports.

Solution: Please include Multiple Races, Hispanic codes, multiple Complications of Pregnancy, multiple Complications of Labor/Delivery, multiple Abnormal Conditions/Clinical Procedures or multiple Methods of Delivery if they apply.

Received: 06/17/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Will use the CBC 1400 byte record format, but apply to the FDC form.

03-030

C01 Alameda County

Ying-Ling Wang

510-267-8026

Problem: AVSS recently created a canned report for us with all place of death facility names and addresses (#CDCFAC). We'd like to request (if possible) that the numerical facility internal codes be added to the report. This will make analyzing the data easier since it is the numerical codes that we download.

Solution: Add Facility Numerical Codes to Report #CDCFAC

Received: 06/17/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Included in Ver 4.12A

03-031

AVSS Project

(JAM)

916-449-5174

Problem: AVSS/Net County clerks in charge of importing Site of Care files don't know if a new file has been uploaded.

Solution: Add a suboption to the BCA that checks for the existence of the file in the appropriate default location. If it exists report on the file creation date and the size (number of records). That way they can determine if the file is ready for import. Also create install notes and ^ZFSO entries as appropriate.

Received: 07/09/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-032

C19, Los Angeles County

Danita Wallace

213-989-7086

Problem/Suggestion: Add to Hospital List

190197 – Community Hospital

2623 E. Slauson Ave.

Huntington Park 90255

Received: 07/14/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-033

AVSS Project

(PMC)

805-893-3214

Problem/Suggestion: There are many options under SYSTEMS MAINTENANCE, which are not applicable for AVSS/NET. Remove extraneous SM functions.

Received: 07/15/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

03-034

C40, San Luis Obispo County

Margaret Bond

805-781-5514

Problem/Suggestion: Name Change for Facilities in Field 101:

400484 – Old Name: Hillhaven Care Center

New Name: Woodside Nursing Center

400497 – Old Name: Pacific Care Center

New Name: Bayside Care Center

400527 – Old Name: South County Conv Center

New Name: Arroyo Grande Care Center

401892 – Old Name: Twin Cities Convalescent Center

New Name: Vineyard Hills Health Center

Received: 07/16/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-035

AVSS Project

(JAM)

916-449-5174

Problem: We have a separate set of routines for handling the latitude/longitude census tracting sites.

Solution: Add code to check on the format of the REC variable to save latitude/longitude

Received: 07/18/03

Evaluation: The setting of the additional four items (BLOCK, TLID, LAT and LONG) is controlled by whether the four items are defined in the FSF global.

e.g BLOCK will not be set unless ^FSF(form,"BLOCK") is defined

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-036

AVSS Project

(JAM)

916-449-5174

Problem: The entry for previous item for Fetal Death Certificate item 10 has 9. It should have 9C.

Solution: Modify ^FSF("FDC",10) so that the previous item is 9C

Received: 07/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-037

AVSS Project

(JAM)

916-449-5174

Problem: During interactive tracting of the reject file we get an error if you back out of the YEAR question when specifying a new starting file number.

Solution: At CONVERT+3^FSLCAIND add a set of ERR=1 before quitting.

Received: 07/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-038

AVSS Project

(JAM)

916-449-5174

Problem: On the FDC form when you '^' from item 19 there is an error.

Solution: Change the previous for item 19 from 18 to 18C

Received: 07/21/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-039

AVSS Project

(JAM)

916-449-5174

Problem: There is a subscript error at ZIPLST in FSHCAVAL when the current value of item I24B is null.

Solution: At line ZIPLST+1^FSHCAVAL account for I24B="" by setting CO to 0 (zero)

Received: 07/21/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-040

AVSS Project

(JAM)

916-449-5174

Problem: On month/year data entry items if a invalid year is entered (e.g. 12 1602) an UNDEF error is generated

Solution: At M1+1^FSUTIL after call to ETOH add Q:$D(ERR)

Received: 07/22/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-041

C31, Placer County

Terri Ostrom

530-889-7158

Problem: When entering P95 for the UCOD in the Fetal Death, it displays, “NO MATCHING KEYWORDS”

Solution: Match the P95 Code to “Fetal Death of Unspecified Cause”

Received: 07/22/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-042

AVSS Project

(JAM)

916-449-5174

Problem: We are getting MAXSTR errors for items on which we have no specified maximum length (e.g. CDC item 124.)

Solution: At line NEXT^FSF if LEN is null, set LEN to 255 which is the maximum length string that can be stored in a global (local variables can be larger.)

Received: 07/28/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-043

AVSS Project

(PMC)

805-893-3214

Problem/Suggestion: Add an option to the CDC form for STATEMENT OF DEATH.

Received: 07/28/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-044

AVSS Project

(JAM)

916-449-5174

Problem: When breaking out of a report (i.e. using the ^Q at the end of a page) we leave unresolved DO links in the program execution stack. Subsequently when signing off the current session AVSS attempts to process the program execution stack and gets an UNDEF error because we have killed off local variables when ending the session.

Solution: Either clear the stack when exiting AVSS (not sure if this is possible) or check for this condition (i.e. <UNDEF>ERR1+3^FSRP4) and don't log these errors. It may also be possible to take care of this by changing the Quit at line EXIT+4^FSO to a Halt.

Received: 07/28/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-045

AVSS Project

(JAM)

916-449-5174

Problem: There have been hundreds of DSCON errors on AVSSNet. Approximately 99% occur early in the session (either in the logo display or the answerback processing) but some happen during data entry causing the user to lose what has been entered.

Solution: In the error trap see if we are in the middle of data entry, check to see if the data entered can be filed (i.e. there are enough data items completed to satisfy the primary filing requirements) and file the record as ^Saved at the current prompt. Finally, do not create an error log for this condition - just Halt after filing the record.

Received: 07/28/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-046

C12, Humboldt County

Trish Deaton

707-268-2185

Problem/Suggestion: Name Change for Facilities in Field 101:

120955 – Old Name: Granada Con. Hospital

New Name: Sunbridge Granada Care & Rehab.

120981 – Old Name: General Hospital

New Name: St. Joseph Hospital/General Hospital Campus

121030 – Old Name: Pacific Con. Hospital

New Name: Sunbridge Pacific Care & Rehab.

121033 – Old Name: Sunset Con. Hospital

New Name: Sunbridge Care & Rehab.

121065 – Old Name: Seaview Con. Hospital

New Name: Sunbridge Seaview Care & Rehab.

Received: 08/01/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-047

AVSS Project

(RLW)

805-893-3143

Problem: RESIDENCE is a list choice for Field 40 in AVSS/EDR, and that is then the stored value, but it is insufficient. Usually when the place of final disposition is

RESIDENCE, it is at the address of the decedent. Additionally, there is an unnecessary

ARE YOU SURE <N> prompt for nonlist values.

40. PLACE OF FINAL DISPOSITION > RES:ABC

RES:ABC' NOT FOUND IN LIST FOR PLACE OF FINAL DISPOSITION

ARE YOU SURE <N>

Solution: When RESIDENCE is selected from the list, concatenate the residence address

data from Fields 20-21, 22, 25 as the default, but allow free text to be substituted with no

ARE YOU SURE <N> error message.

Received: 08/01/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-048

C50, Stanislaus County,

Darian Bashaw

209-558-8070

Problem/Suggestion: Add Fields 13A & 13B to the Fetal Death Certificate

13A – Disposition

13B – Place of Disposition

Received: 08/05/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-049

AVSS Project

(RLW)

805-893-3143

Problem: Funeral directors frequently have to travel to a coroner's office to obtain signature in DDC Field 126. This time and effort could be eliminated if the coroner could certify certificates electronically.

Solution: AVSS/EDR allows all authorized participants to remotely review the medical data on draft certificates. This would permit the review and certification by the coroner or deputy coroner without the need to sign the paper certificate. Since the coroner and staff are trusted parties, operating in a protected environment, electronic certification could be accomplished without biometric authentication by means of a password/PIN approach. The following modifications would be required:

1. Create a Coroner Electronic Certification suboption for the DDC.

2. Allow Coroner Electronic Certification suboption to be accessed only by those individuals having a special Coroner Electronic Certifier classification. Access can be further restricted by special password for this new suboption.

3. Executing the Coroner Electronic Certification would result in setting the value of Field 126 equal to the name of the coroner or deputy coroner corresponding to the encrypted password.

4. A unique electronic certification number (ECN) would be created whenever the coroner certifys a certificate. This number would be of the format:

FMLxxxx, where F=first initial of coroner's name, M=middle initial, L=last initial, and xxxx=4-digit sequential number, similar to a local file number.

5. The coroner's name and a barcode corresponding to the ECN would be printed in Field 126.

6. When the LRD links the DDC to the CDC there would be a prompt for ECN. If there is no barcode printed in Field 126, the LRD staff just presses Enter. If there is a barcode, however, the LRD staff will scan the barcode and it must agree with the value of the ECN stored in the AVSS/EDR database.

Received: 08/06/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-050

AVSS Project

(RLW)

805-893-3143

Problem: The MISSING FILE NUMBER EDITOR can be used to designate the reason for missing LCAs or CDCs. This suboption is useful for identifying the reason for a missing record. However, some LRDs have traditionally "filled in" missing file numbers with new records using the LFN ASSIGNMENT suboption. This creates ambiguity and confusion.

Solution: Do not allow the LFN ASSIGNMENT suboption to be applied to any LFNs that have had the MISSING FILE NUMBER EDITOR suboption previously

applied to them.

Received: 08/15/03

Evaluation: In addition to not allowing use of missing LFNs during LFN ASSIGNMENT, do not allow creation of a LFN marked as missing during data registration.

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-051

AVSS Project

(JAM)

916-449-5174

Problem: During electronic coroner certification the prompts read a single character instead of a string. Since AVSS usually requires a carriage return before processing users may be inadvertently entering return for the subsequent prompt.

Solution: Modify the FSDDCECC routine to replace the R *X with R X and remove conversion of ASCII code returned by a * read to a character.

Received: 08/15/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-052

AVSS Project

(RLW)

805-893-3143

Problem: There are no BCI or LFN barcodes on the printed DDC form and consequently LRDs cannot automate the death certificate registration process using barcode scanners in the same way they have done since 1995 on birth certificates.

Solution:

1. At the time that the official death certificate is printed, print a BCI

barcode in the State Registrar space below Fields 127 and 128 on the VS-11E

form. Create a BCI index for the 15-character variable defined as FFFFDDDDDNNNLLL, where:

FFFF=Funeral director number from Field 44 (use a leading 0 if necessary)

DDDDD=Date of death from Field 7 (in #H format)

NNN=First 3 characters of decedent's first name from Field 1

LLL=First 3 characters of decedent's last name from Field 3

2. Enhance the LFN Assignment suboption for the CDC to print an LFN barcode

immediately the right of the numerical bar code in the upper part of the

VS-11E form.

3. Enhance the Register Certificate suboption for the CDC to permit users

to find a record by scanning the BCI barcode and to file the record by

scanning the LFN barcode.

Received: 08/26/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-053

C24, Merced County,

Suzan Ollis

209-381-1017

Problem: When editing the Date of Death, Field 7 to a date in another year and if the LFN was already used in that year, the record will overwrite the previous record.

Solution: When editing the Date of Death, force the reprompting of the LFN to ensure that the LFN hasn't already been used.

Received: 09/03/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-054

C49, Sonoma County

Monique

707-565-4407

Problem/Suggestion: Add Facility to Field 101

499033 – Mirabel Lodge, 6950 Mirabel Road, Forestville. HFPA=4010

Received: 09/04/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-055

C43, Santa Clara County,

Linda Perez

408-885-4293

Problem: Zip Code 95033, indicates the City of Los Gatos in Santa Cruz County, which also resides in Santa Clara County.

Global selector: ^FSL("ZIP",95033

Enter output device <0>:

Do you want to page output? <N>

^FSL("ZIP",95033)="LOS GATOS;;;SANTA CRUZ;44;CA"

http://www.melissadata.com/lookups/ZipCityPhone.asp?Local=95033&submit1=Submit

Solution: When entering 95033, indicate the option to choose between Santa Cruz or Santa Clara County.

Received: 09/08/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-056

C30, Orange County

Joe Quintanilla

714-834-5395

Problem/Suggestion: Add Acjachemem to the Race List. Los Alamitos - H391

Alda 562-799-3178

Received: 09/24/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-057

C31, Placer County

Terri Ostrom

530-889-7158

Problem/Suggestion: Remove AFB from McClellan for ZIP code 95652.

Verified on USPS website. http://www.usps.com/zip4/citytown.htm

Received: 10/03/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-058

C43, Santa Clara County

Adela

408-885-4294

Problem/Suggestion: Facility Name Change to Field 101

437765 – From Silicon Valley Health Care to White Blossom Care Center

Received: 10/10/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-059

C49, Sonoma County

Monique

707-565-4407

Problem/Suggestion: Add Facility to Field 101

499034 – St. Francis Residential Care Home, 5596 Raters, Santa Rosa. HFPA=4010

Received: 10/10/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-060

C43, Santa Clara County

Adela

408-885-4294

Problem/Suggestion: Add Facility to Field 101

437789 – Riviera East Valley Pavilion, 101 Jose Figueros, San Jose. HFPA=4310

Received: 10/21/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-061

AVSS Project

(JAM)

916-449-5174

Problem: Sub-option passwords are visible to experienced AVSS users.

Solution: Allow the optional encryption of sub-option passwords. Modify the FSSU routine so that if the password field in the FSO global is numeric assume it's an encrypted password and call the encryption program (FSPASS) before testing against the user entry.

Received: 08/25/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-062

AVSS Project

(PMC)

805-893-3214

Problem: Our current methodology for the device table does not work under AVSS/NET.

Solution: Modify the logon process to use the answerback information for device table functions. Also modify routines that have been set up for direct execution to work properly (FSDV, FSFORM and FSID). Disable direct execution on the other routines that were previously set up for direct execution (FSA, FSDUPL, FSFORM0, FSINC, FSINDXL, FSIS, FSRE, FSRP, FSRPG, FSRPL, FSUACT and FSUACTS). In addition create access lists of what users are signing on what devices so that we can implement access security in a future AMR.

Received: 10/21/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-063

C01 Alameda County

Ying-Ling Wang

510-267-8026

Problem/Suggestion: Allow users to choose date range to print out or output to a file for sealed birth certificates. This list can be used to exclude birth records, which can have different certificates, generated in child adoption process.

Received: 10/22/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Withdrawn by Ying-Ling after she consulted with Anne Cubley.

03-064

C42 Santa Barbara County

Lorna Backus

805-681-5151

Problem/Suggestion: The Supplemental Worksheet for the Certificate of Fetal Death is Identical to that of the Supplemental Worksheet for the Certificate of Live Birth until you reach the "Abnormal Conditions and Clinical Procedures" areas (Box #35 on the Fetal Death Certificate, and Box #31 on the Birth Certificate). In those areas, after Code #64, the worksheets are very different in their numerical coding. AVSS is using the Live Birth responses for all codes after #64, in error, for the Fetal Death entries.

Received: 10/22/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-065

AVSS Project

(PMC)

805-893-3214

Problem/Suggestion: Limit the input values for DDC Field 24 between 0 and 150.

Received: 10/28/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-066

C05 Calaveras County

Debbie Brooks

209-754-6463

Problem: Calaveras county is getting reallocated records it should not be. Apparently users are overriding the default value (created from the zip code) of item 24B by entering CA. Most likely they believe they are putting in state.

Solution: AVSS currently writes a warning message when the zip/county don't agree. (Which users are ignoring.) Add an 'ARE YOU SURE' prompt when changing the value of the default.

Received: 11/04/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-067

AVSS Project

(PMC)

805-893-3214

Problem/Suggestion: For Site of Care imports under AVSS/NET, we want to implement separate sub-options for each hospital to read the proper network path. Since this list will be different from county to county, an install note should be added. Also, a change to the BCA form will be necessary. The check on the value of XOP needs to be updated to account for the

possibility of multiple sites.

Received: 11/04/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-068

AVSS Project

(PMC)

805-893-3214

Problem: The YES default for EDRS approval process was not working properly.

Solution: Changes were made at SURE^FSDDC4 and SURE^FSCDP4.

Received: 11/06/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-069

H078

El Centro

Rosalie

760-339-7125

Problem: On a home birth AVSS does not allow editing of items 5B, 5C and 5D.

Solution: Modify ^FSF("HCA","5B","CHK","EDIT") to account for item I5A being equal to '%' allowing edits.

Received: 11/12/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-070

C49, Sonoma County

Monique

707-565-4407

Problem/Suggestion: Add Facility to Field 101

499035 – Santa Rosa Memorial Hospital Fulton Campus, 1287 Fulton Road, Santa Rosa. HFPA=4010

Received: 11/24/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

03-071

C43, Santa Clara County

Adela

408-885-4294

Problem/Suggestion: Facility Name Change and Add Facilities to Field 101

437752 – From West Valley Convalescent to Vasona Creek Health Care

437783 – From Los Gatos Oaks to Los Gatos Oaks Convalescent

Add Facilities:

437790 – Belmont Village Assisted Living, 1039 E. El Camino, Sunnyvale. HFPA=4290

437791 – Diamond Brook Mountain View, 3909 Brook Care, Mountain View. HFPA=4290

437792 – Regency of Evergreen Assisted Living Facility, 4463 San Felipe Road, San Jose. HFPA=4310

437793 – Monte Farley Manor, 586 Burgoyne Avenue, Mountain View. HFPA=4290

437794 – Madera Villa, 1052 W. Iowa Drive, Sunnyvale. HFPA=4290

437795 – Cypress Manor, 467 Sierra Vista Avenue, Mountain View. HFPA=4290

Received: 12/10/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

03-072

C42, Santa Barbara County

Lorna Backus

805-681-5151

Problem/Suggestion: Remove Facility, Facility Name Change and Add Facilities to Field 101

Remove Facility:

420469 – Beverly Manor Convalescent Hospital

Rename Facilities:

421102 – From Beverly La Cumbre Convalescent Hospital to Senior Living Concepts

420535 – Valley Community Hospital to Marian Medical Center West

Add Facilities:

427720 – Mission Gardens Skilled Care, 1428 W. North Avenue, Lompoc. HFPA=8030

427721 – Mission Villa, 321 W. Mission Street, Santa Barbara. HFPA=8070

427722 – Sarah House, 2612 Modoc Road, Santa Barbara. HFPA=8070

427723 – Serenity House, 900 Calle De Los Amigos, Santa Barbara. HFPA=8070

427724 – Villa Bella, 325 W. Islay Street, Santa Barbara. HFPA=8070

427725 – Bella Garden, 622 S. Hart Drive, Santa Maria. HFPA=8030

427726 – Friendship House, 891 Friendship Lane, Solvang. HFPA=8050

Received: 12/11/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

03-073

C43, Santa Clara County

Linda Perez

408-885-4293

Problem: When hospitals move from stand-alone AVSS PCs to AVSS/NET they no longer have access to historical Hospital Birth Records (HCAs). This has not been a problem in LRDs where hospitals are not stand-alone (ones that dial into an LRD's AVSS computer) since they do not presently have the ability to view historical HCAs or registered birth certificates. There were complaints, however, when the first (Ventura County) stand-alone LRD migrated to AVSS/NET. In response, the AVSS Project developed a means whereby AVSS/NET hospitals could view the non-confidential portion of registered birth certificate electronic records (LCAs) that occurred at their site. It was our understanding from OVR that hospital staff would not be allowed to view the confidential portion of LCAs. However, a recent communication (see below) from the State Registrar, Michael Rodrian, states that, with the advent of HIPAA laws, it is now permissible for hospitals to view the entire electronic record for those births that occurred in their institution.

Michael Rodrian’s Response:

I agree with the logic of being conservative regarding hospital access to registered certificates. In any case, no hospital should be able to print out a registered certificate. However, as long as a hospital is absolutely restricted to viewing data it has submitted, I am confident that both vital records laws and HIPAA laws prevent a hospital from making an un-authorized disclosure. Since a hospital has reported the data to us, it is evident to us that they were authorized to have it. Therefore I do not see a problem with them using the AVSS system to call up this data for purposes connected with a parent request, or to improve the health and safety of the mother or child, or to improve hospital health practices. Again, they remain bound by both vital records requirements and HIPAA requirements of confidentiality and privacy.

Solution: Add DISPLAY CERTIFICATE for the LCA to all hospital user

classifications at all AVSS/NET Uci's.

Received: 12/12/03

Evaluation:

TAG Recommendation:

AVSS Programmer:

Outcome:

03-074

AVSS Project

(GYN)

916-449-5174

Problem: Referring to AMR 03-002 and 03-055, entering an option that’s not on the list will result in displaying the previous entry, instead of displaying an invalid selection.

Solution: Modify the code for HCA,24E,CHK,5 to fix the errors reported.

Received: 12/15/03

Evaluation:

TAG Recommendation:

AVSS Programmer: John

Outcome: Done

03-075

Shu Sebesta

916-552-9778

Problem/Suggestion: Mailing address change of Weekly Morbidity Report to:

P.O. Box 997413, MS 7306
Sacramento, CA 95899-7413 

Received: 12/15/03

Evaluation:

TAG Recommendation:

AVSS Programmer: John

Outcome: Done

03-076

AVSS Project

(GYN)

916-449-5174

Problem: Referring to AMR 03-050 regarding the MISSING FILE NUMBER EDITOR, testing for LCA worked fine, but not for CDC.

Solution: Fix FSYMISS routine to account for different forms.

Received: 12/18/03

Evaluation:

TAG Recommendation:

AVSS Programmer: John

Outcome: Done

03-077

H275, San Pedro Peninsula

Angelica

310-514-5260

Problem: Entering a date in the future for Fields 12C and 13C, will result a message indicating that the date is before the Date of Birth (4A).

Solution: Fix the sub field, to check the error before reformatting.

Received: 12/22/03

Evaluation:

TAG Recommendation:

AVSS Programmer: John

Outcome: Done

03-078

AVSS Project

(JAM)

916-449-5174

Problem: Communications log summary information is not correct for XMT (transmission) entries. Zero is always reported regardless of the actual number of records transferred.

Solution: Modify the parsing of XMT messages looking for the keyword 'TRANSFERRED:' instead of 'FILED:'

Received: 12/22/03

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

03-079

C19, Los Angeles County

Danita Wallace

213-989-7086

AVSS Project

(JAM)

916-449-5174

Problem:

1. When a user creates a new list and prints it multiple times during the same session (as opposed to printing it, quitting out of the process and reprinting it), multiple entries are added to the usage statistics for that record.

2. AVSS doesn't account for printing a list and then removing an entry from the list and reprinting. Once a record has been printed on the list it was marked permanently.

Solution:

1. During a print if the record has already been marked as sent don't mark it again.

2. When a record is deselected (either in individual selection or list selection) and it has been marked as sent (i.e. printed) undo all the sets: remove the SENT and ISENT nodes, remove extraneous %USAGE entries added by the initial print, restore the %UPDT value, and restore all the appropriate indexes (SENT, UNSENT, %UP).

Received: 12/23/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome:

03-080

AVSS Project

(GYN)

916-449-5174

Problem/Suggestion: Make WMR (Weekly Mortality Report) as a standard report, since C19, C34 and C38 requested it.

Received: 12/24/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-081

Jessica McCarroll

916-552-8222

Problem: When editing LCA item 25C it will not accept a zero.

Solution: Modify the required range lower limit value from 1 to 0 (which matches the HCA)

Received: 12/29/03

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Outcome: Done

03-082

AVSS Project

(PMC)

805-893-3214

Problem: Ran the census batch match by date on NET2 for Marin and appears to be stuck in a loop since it kept going and the date variable (D) was stuck at 1/10/2003.

Solution: The new census tracting routines use the local variables D and L, which conflict with the date and index variables in FSADB. I modified the routine to use %D and %L instead.

Received: 01/08/04

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome: Done

03-083

AVSS Project

(PMC)

805-893-3214

Problem: The BCA/24E sub-field check refers to code in the HCA and FCA form. Since there is no user interaction for the BCA form, values with multiple cities get stuck in a loop.

Solution: Copy the HCA/24E and FCA/24E code and remove the SELECTION prompt branching.

Received: 01/08/04

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Outcome:

Updated December 15, 2004 by RL Williams

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