| AMR No. | Site And Requester | Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Priority/Final Outcome. |
| 93-113 | AVSS Project 805-893-3143 | Problem/Suggestion: Add field HOWN for hospital ownership code to HCA, LCA. It will be necessary to attach an ownership code to each entry in the AVSS hospital list according to the coding convention given on page 105 of the 1994 CBC Specifications. Evaluation: Necessary to meet 1994 CBC specifications but should be incorporated into tape generation. CBC does not contain a list of codes by hospital. TAG Recommendation: Defer until it is clear why this is required for 1994 CBC. 3/1/95: Per Earl Renken, this needs to be reviewed by a select group later. AVSS Programmer: N/A Priority/Final Outcome: Low. |
| 94-106 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: Update AVSS census tracting procedure to use the 1990 boundaries (see attached memo). Evaluation: Working with DM. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: High. |
| 94-107 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: Each year, approximately 1,000 New York residents deliver in CT. All of these certificates become entries on the LIST OVERRIDE LOG both at the hospitals and here at DPHAS. This log uses up the database space and is time-consuming to delete entries from. Also, the state, town and county are not automatically supplied as a result of not finding the zip code on the list and, therefore, data entry is more time-consuming. In view of the issues listed above, we would like to have a New York state zip code reference file added to our system here at the state and also at each of the hospitals. Evaluation: Need NY zip codes. TAG Recommendation: AVSS Programmer: PMC Priority/Final Outcome: High. |
| 94-108 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: The Library of Congress code reference file used for the birthplace of mother and father on both the fetal death and birth certificates is out of date. We would like the most current listing loaded on the DPHAS system and at all the hospitals. Evaluation: Will follow-up with Lloyd Mueller. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-109 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: Only 98 or 99 lines of executable code are allowed under the report editor option. Our quality assurance report has had to be split over two reports because of this limitation. We would like to have the number of executable lines increased by at least 50. Evaluation: No easy solution at this point. Investigate allowing decimal lines after line 99. TAG Recommendation: 3/1/95: Yes, for California sites, also. AVSS Programmer: PMC Priority/Final Outcome: Low. |
| 94-111 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: While every attempt has been made to train the hospital birth registrars to kill the clock job prior to using the SHUTDOWN option, the process is either too cumbersome or beyond the level of comprehension at many of the hospitals. Consequently, we receive many support calls surrounding the shutdown process. We would like to simplify the process by having the programming automatically kill the clock job when the SHUTDOWN option is selected but retain the prompt of other users on the system if jobs other than the clock job are active. Evaluation: O.K. but will use California procedure. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: High. |
| 94-112 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: The CT hospital birth registrars find modifying the physician lists confusing and/or difficult. We would like to have the option renamed to MODIFY ATTENDANT LIST. In addition to the option name change, we would like to make this option more user- friendly at the hospitals. Is it possible to change the programming to work similar to the ID option as shown below? Also, how do we delete erroneous entries such as 'D=K' where the labels are not recognized? (See original AMR for sample of proposed prompts). Evaluation: Needs to be re-designed to make more user-friendly. TAG Recommendation: 3/1/95: Yes, for California sites, also. AVSS Programmer: JAM Priority/Final Outcome: High. |
| 94-113 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: Despite training to the contrary, several hospitals are ignoring management of the database space. We would like to have the following warning message appear on the screen at log-on when the free space is between 501 and 1000: THE FREE DATABASE SPACE IS AT OR BELOW 1000. EXPAND DATABASE OR ARCHIVE/PURGE DATA. CONTACT SYSTEM MANAGER FOR ASSISTANCE. When the free space is at or below 500, we would like to have entry of new certificates blocked and a message on log-on to read: DATABASE SPACE IS CLOSE TO CRITICAL LOW. ENTRY OF NEW CERTIFICATES DISALLOWED. CONTACT SYSTEM MANAGER. Evaluation: O.K. 3/30/95: No additional check when space is at or below 500. Disregard second paragraph from above. TAG Recommendation: 3/1/95: Yes, for California sites, also. AVSS Programmer: JAM Priority/Final Outcome: High. |
| 94-115 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: We would like the following choices added to the list available for item 30B (relationship to child?) on the birth certificate form: GRANDPARENT INFORMATION FROM MEDICAL RECORDS AUNT PARENT Evaluation: O.K. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-116 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: We occasionally experience a problem with the telephone line not dis- connecting properly after transfers are completed. The communications log shows a QUIT RECEIVED in these cases and that the next call is initiated, but the call was never really completed. Is it possible to send a second disconnect when completing each transfer? (Please note: CT is using the version 4.0 communications program due to the problems encountered with the 4.3 version. If I remember correctly, the 4.3 communication program did not work well because CT hospitals are still using 2.0 MSM). Occasionally, we need to get a message to all of the hospitals but are not able to com- municate directly with the birth registrars due to work shift differences. Would it be possible to change the transfer program to allow transmission of a manager's message also? Evaluation: Investigating. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-117 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: CT is interested in AMRs numbered 94-037 (List of last log-on), 93-084 (Run missing SFN in background) and 92-042 (AVSS Modification Request Option). Please add these options to the DPHAS system when they become available. Evaluation: Investigating TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-118 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: Please add the following to the CT zip code reference file both at DPHAS and at the hospitals: 06831 GREENWICH 06432 FAIRFIELD 06901 STAMFORD 06127 WEST HARTFORD 06451 MERIDEN, WEST MERIDEN 06043 BOLTON 06512 EAST HAVEN, NEW HAVEN (adding choice of NEW HAVEN) On the New York town/county list, the county DUTCHESS is misspelled DUTHESS for the town of POUGHQUAG. Please add the town of MOUNT PLEASANT to the New York town/county list as shown below: MOUNT PLEASANT;;;WESTCHESTER;056;;756 MT PLEASANT;;;WESTCHESTER;056;;756 Is it possible for someone here at DPHAS to make these types of changes? Evaluation: O.K. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-119 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: There is a program glitch that occurs when entering a Rhode Island occurrence. Selection of the WOMEN & INFANTS HOSPITAL OF RI or KENT COUNTY MEMORIAL HOSPITAL as the hospital of occurrence results in a prompt to key in specific text. Please see example below. This glitch needs to be corrected to DPHAS only. 9. HOSPITAL NAME > WOMEN 1 WOMEN AND INFANTS HOSPITAL OF RI 2 WOMEN'S MEDICAL CENTER SELECTION # > 1 WOMEN AND INFANTS HOSPITAL OF RI SPECIFY TYPE FOR HOSPITAL NAME > PLEASE ENTER ACTUAL STREET ADDRESS WHEN ASKED TO SPECIFY TYPE 9. HOSPITAL NAME > KENT COUNTY MEMORIAL HOSPITAL SPECIFY TYPE FOR HOSPITAL NAME > PLEASE ENTER ACTUAL STREET ADDRESS WHEN ASKED TO SPECIFY TYPE Evaluation: Investigating. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-120 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: The number of request for tapes with specific items is increasing but we are currently limited to the NCHS tape generation layouts for a download of data to magnetic tape. We would like to have the ability to write specific values to tape as needed. Evaluation: Too difficult to do ad hoc. TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 94-121 | CT-Connecticut Karen Frost 203-566-7256 | Problem/Suggestion: While we have received manuals pertinent to the AVSS software, we have not been provided with manuals specific to CT. We would like to have a series of manuals which reference the correct item numbers, options, reports, etc. for CT. Evaluation: Low priority. TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 94-134 | AVSS Project 805-893-3143 | Problem/Suggestion: When doing a RESTORE RECORD DATA and you're prompted for ENTER INPUT FILE NAME, if you specify the wrong drive or give a file name that's not there, the system hangs indefinitely at REWINDING. Evaluation: Investigate. TAG Recommendation: 3/1/95: Yes. AVSS Programmer: PMC Priority/Final Outcome: Low. |
| 94-160 | CT-Connecticut Karen Frost 203-566-1018 | Problem/Suggestion: Two programming glitches were introduced at the hospitals with the installation of version 4.3. The first is the inability to download to diskette and the second concerns the parity tables of the standard reports. I have been able to call into most hospitals to make the needed changes but, unfortunately, I was not able to do them all. The parity table glitch involves the replacement of the following in global ^FSR: Replace ... (39B)?1"U".E>"unk" with ... (39B)?1"U".E:"unk" Charlotte Hungerford, Griffin, Rockville, Yale, Waterbury and Sharon hospitals all need this replacement. The writing to diskette problem is corrected with the following code: >ZL FSIMPL >P RM+1 >(TAB) I %RM="" Q >ZS FSIMPL Charlotte Hungerford and Sharon hospitals need this problem corrected. We would also like to have the report entitled QAHOSP loaded at all the hospitals. A copy of the report is on the DEC. Please load this report at the following hospitals: Sharon, Charlotte Hungerford and William Backus. Evaluation: TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 94-161 | CT-Connecticut Karen Frost 203-566-1018 | Problem/Suggestion: Recently, an updated Geocode reference file was added to the DEC. It is my understanding that only the New England states were added to the system. We would like the remainder of the updated files loaded on the DEC and the updated file loaded at all the hospitals. Evaluation: TAG Recommendation: AVSS Programmer: PMC Priority/Final Outcome: Low. |
| 95-027 | C34-Sacramento John Moehring 916-366-4262 | Problem/Suggestion: While interactive or batch census tracting, it is necessary to enter one county identifier at a time. It would be nice to be able to use an "*" to select all counties. This feature is available in other areas of AVSS to select all possibilities for certain prompts. Evaluation: Superseded by 95-102. TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: Withdrawn. |
| 95-039 | C34-Sacramento Mark Starr 916-366-2181 | Problem/Suggestion: Disease list needs review and/or editing since AVSS won't allow certain entries (e.g. Salmonella, Q Fever, serotype St. Paul for Salmonella, etc., are all disallowed). Can we allow entry of synonyms and/or correct the list? Evaluation: TAG Recommendation: 3/1/95: AMR should be submitted for synonyms. Committee to decide on synonyms will include Mark Starr (C34), Kirt Emery (C15), John Hastings and John Williamson. 12/8/95: John Hastings will contact Mark Starr for further explanation. AVSS Programmer: Priority/Final Outcome: Pending. |
| 95-056 | OVRS Earl Renken 916-323-3862 | Problem/Suggestion: For HCAs and LCAs, display validation message if 1C-CHILD'S LAST NAME does not equal 6C-FATHER'S LAST NAME or 9C-MOTHER'S LAST NAME. Evaluation: 7/14/95: Needs TAG discussion. TAG Recommendation: 12/8/95: Hispanic babies will create many warnings. Leave warning - do check on mom's OR dad's name. Already exists. AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-070 | RI-Rhode Island Geri Palazzo 401-277-2812 | Problem/Suggestion: 1. When the hospital clerk enters "Other" for the father's or mother's ethnic origin and does not specify which ethnic origin it is, please have the output tape 1 program code "Other" to "9". 2. We would like only the records that are marked during the "List to be Sent to Vital Records" process to be brought over instead of marked records plus all records that are filed. The reason for this is because we have found that sometimes records that are filed are not always complete with the correct data. Also, please be sure that when you do the programming for this, you also fix it so that every time a record gets marked during the "List to be Sent to Vital Records" process, it comes over. As it is now, the record only comes over the first time it gets marked or if it is filed. 3. Please have AVSS calculate the mother's and father's age whenever their Date of Birth is entered or edited. As it works now, it only calculates age when the Date of Birth is first entered. Evaluation: TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: High. |
| 95-083 | C36-San Bernardino Eugene Jenkins 909-387-6769 | Problem/Suggestion: At our AVSS meeting in March, Kirt Emery, John Hastings, and myself were asked to recommend a new download file layout for CMR data. The request was a result of an AMR submitted by Dr. Hildy Meyers from Orange County. Basically, the AMR requested a download file of all variables so the user could choose the variables most useful to them. In our discussions two issues came up that steered us to recommend more than one new file layout. First, we realized that users of the data varied widely in terms of computer skills. While some users could import the data into another database or use Epi-Info to link files together, many users don't have the necessary skills. Second, hardware configure- ations (i.e. capacities/limitations) vary widely from one county to another. One county, for example, may have a pentium with a gigabyte of disk space and another county may be extremely limited in terms of available storage. For the latter, an inefficient file, such as the one recommended by Dr. Meyers, would not be an option. For these and other reasons, we recommend the following download file options: 1) Modify the existing CMRGEN file to include the Reporter Specification (RPTRSPEC) field. Apparently, several users have already requested that this field be added to the CMRGEN file (References to CMRGEN below refer to #CMRGEN including the RPTRSPEC field). 2) A file containing every variable including system variables (e.g. race code, county code, etc.) and special fields for particular diseases such as Hepatitis, Tuberculosis, GC and so on. 3) A file made up of the new CMRGEN file plus the GCCOMP fields for Chlamydia and Gonococcal Infection records only. In other words, when a user selects this option a download file consisting of the new CMRGEN file plus the GCCOMP field would be generated. And, the file would only contain Chlamydia and GC records. 4) The new CMRGEN file plus the NOC, OUTDIS, OUTNUM, SPECIES, and SEROTYPE fields for Diarrhea of Newborn, Food Poisoning, Outbreak, Rabies (Animal), and Salmonella records only. 5) The new CMRGEN file plus the Hepatitis fields (i.e. HAVIGM, HBSAG, HBCIGM, HBC, HBS, HCV, DELTA, and EXPOSURE) for Hepatitis records only. 6) The new CMRGEN file plus the Tuberculosis fields (i.e. TBSTAT, TBSITE, XRAY, DATBACTR, SMEAR, CULTURE, SKINTEST, TBSIZE, and COUGH) for Tuberculosis records only. Having these six options--all of which are primarily an extension of the existing CMRGEN file, should satisfy most users. Those who were satisfied with the existing CMRGEN file will still have that file with one additional, useful field. Users who are not constrained by disk space and/or don't have the skills necessary to link files together and are interested in all variables and all records can generate a single file. Finally, users interested in records of diseases that utilize additional fields beyond those generated by CMRGEN and/or have disk space limitations, have options to select only those records. Evaluation: TAG Recommendation: 12/8/95: 1. John H. will possibly be able to work on layouts and Epi-CMR formats after 1/1/96. 2. Add CMRGENR with RPTRSPEC immediately as needed until next AVSS release. AVSS Programmer: JAM Priority/Final Outcome: |
| 95-085 | C36-San Bernardino Eugene Jenkins 909-387-6769 | Problem/Suggestion: When a large file (e.g. a CBC file) is output to a floppy disk, no message is issued if the file is too large for the available disk space. It would be helpful if the user was either warned that the disk is full or notified that the entire file did not copy to the disk. Evaluation: 7/14/95: Not feasible. Very difficult, time consuming and possibly unreliable. Needs TAG discussion. TAG Recommendation: 12/8/95: Create SM function to copy file (for MUMPS 4 version only). Train users to use EXECUTE ROUTINE under SM, then %OS to copy files. AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-086 | C36-San Bernardino Eugene Jenkins 909-387-6769 | Problem/Suggestion: We enter birth certificates for our non-AVSS hospitals under the hospital record option. When WITHHELD is entered as the mother's race, the user is required to enter dashes manually instead of just pressing enter as is done when WITHHELD is entered for the mother's race using the birth certificate option. Would it be possible to have the dashes entered automatically (by pressing enter) for the hospital record similar to the birth record? Evaluation: Needs TAG discussion. TAG Recommendation: AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-100 | RI-Rhode Island Geri Palazzo 401-277-2812 | Problem/Suggestion: 1. Please have AVSS calculate Mother's Age (9B) and Father's Age (13B) whenever their date of birth is entered. The way it works now, AVSS only calculates the age during data entry. If either birth date (9A or 13A) is edited, the age is not re-calculated. 2. Also, Roberta would like to know if there is any way you can prevent AVSS from accepting more than one entry for Mother's Ethnic Origin (18A) and Father's Ethnic Origin (18C). I realize the way that the hospital clerks can enter more than one is by choosing "Other", and then specifying the ethnic origin(s). They separate multiple entries with a space, hyphen, backslash, semi-colon, or some other form of punctuation. Evaluation: TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: |
| 95-101 | C01-Alameda County Deborah Martin 510-268-2579 | Problem/Suggestion: In the Death Record (1994) Option under "Register Certificate": 1. A field for AKA (Also Known As) names needs to be added (UP to 3 names consisting of first, middle, last). 2. Add any names entered as AKAs to the "Generate Recorder Tape" file using the AKA as the decedent's name. Evaluation: Needs TAG discussion. Recommend adding as COM field. TAG Recommendation: 12/8/95: Defer to DEATH RECORD discussion. 6/18/96: Pat Andrews suggest that AKAs be implemented. Problems with indexing. Will continue to defer to DEATH RECORD discussion. AVSS Programmer: JAM Priority/Final Outcome: Defer. |
| 95-102 | C01-Alameda County Deborah Martin 510-268-2579 | Problem/Suggestion: In the Birth Certificate and Death Record Options, "Batch Census Tract By Date Range", allow the use of "*" at County prompt to include all LRDs. As a less optimal alternative, after selecting LRDs one by one, after "Running in Background" appears, do not Exit the user from AVSS. Instead, ask "Would you like to Batch Process another LRD? (Y)". Evaluation: Good improvement. First part of suggestion. Withdrawn second part of suggestion. TAG Recommendation: Also see: 95-027. 12/8/95: O.K. 6/18/96: Will be in next release. AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-109 | C12-Humboldt Pam Isaac 707-445-7463 | Problem/Suggestion: Change zip code for MCKINLEYVILLE and FIELDBROOK to 95519 (ARCATA only should be in zip 95521). Evaluation: TAG Recommendation: AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-110 | AVSS Project 805-893-3143 | Problem/Suggestion: Create Bar Code Index (BCI) for HCA only if a birth certificate is printed. Evaluation: RLW/PMC to discuss. Can be used to identify AVSS-produced certificate. See AMR 95-111. TAG Recommendation: 6/18/96: General approval. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-111 | AVSS Project 805-893-3143 | Problem/Suggestion: Remove capability to register LCAs "from scratch". That is, all LCAs must begin as HCAs. This would not only prevent duplicate HCA-LCAs, but would allow the presence of a BCI to indicate that the LCA electronic record originated from an AVSS-produced paper birth certificate. Evaluation: See AMR 95-110. There have also been problems in consistency maintaining 2 data entry forms (see AMR 96-031). Needs further TAG discussion to complete. TAG Recommendation: 12/8/95: 1. Home births - create arbitrary BPFs. Broken printer. Partial records. Reducing likelihood of phony LFNs. 6/18/96: Alan Oppenheim supports but advises that there may be problems with small counties. General approval. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-112 | AVSS Project 805-893-3143 | Problem/Suggestion: Modify #CMR "long" reports (>80 columns) to set laser printers to line printer font. Includes reports #CMRCLMN, #CMRDSEN, #CMRGONN, #CMRNGUN, #CMRPIDN, #CMRTBLN, #CMRTBLS, #CMRANN, #CMRCLMN, #CMRDSE, #CMRGON, #CMRNGU, and #CMRPID. Evaluation: Need laser printer for this to work properly. Needs TAG discussion. TAG Recommendation: 12/8/95: O.K. Needs to test for correct printer. 6/18/96: General approval. AVSS Programmer: EMN/PMC Priority/Final Outcome: Done. |
| 95-113 | C30-Orange Co. Renee Oberdorf 714-834-5395 | Problem/Suggestion: I have a request to create the Enumeration receipt from Social Security through AVSS. This would be more efficient for the Birth Clerks than ordering forms or entering the information on a word processor. I have checked with the Regional office at Social Security and they agreed this would be a good idea as long as the wording is exactly the same as the current form. I have enclosed a copy of two (2) half sheet forms (English & Spanish) with this request. The forms can be produced on full size sheets (8.5"x11"), but each language needs its own form. Be sure to include the form numbers (SSA-2853-OP2 English) and (SSA-2853-OP3- SP Spanish) at the bottom of each form. It would be productive to link the programming so that if a NO response is made on the Birth Certificate that a message would appear disallowing the production of a receipt. The field entries for Name of Child and Date could also come from the System. Please let me know if you need any follow-up on this request. Evaluation: Create new option under HOSPITAL BIRTH RECORD. Renee Oberdorf is continuing to look at format for approval. Feasible AVSS enhancement. TAG Recommendation: 12/8/95: Good idea. Renee Oberdorf will continue to investigate. Needs regional office approval for each county group. Contact Office of Mgmt and Budget for form approval. 6/18/96: Still being investigated by Renee Oberdorf. AVSS Programmer: Priority/Final Outcome: Pending. |
| 95-114 | AVSS Project 805-893-3143 | Problem/Suggestion: Display DATE SENT for HCA Alpha List instead of AMEND date. Evaluation: Programming feasible. Decrease name field by five spaces, change position of DATE SENT to five spaces to the left. TAG Recommendation: 12/8/95, 6/18/96: O.K. No amendments done at hospital. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-115 | RI-Rhode Island Geri Palazzo 401-277-2812 | Problem/Suggestion: Please have the Social Security Program take care of punctuation when it appears in the mailing address. The Social Security Administration will not accept the record if any kind of punctuation is in the address. Also, we talked about not allowing AVSS to accept "yes" in the social security field or feedback field if the zip code is not entered. I talked to Roberta about it, and she agreed with this. So whenever the zip code is blank, AVSS should not allow the hospital clerk to answer "yes" for the social security and feed back fields. Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-116 | AVSS Project 805-893-3143 | Problem/Suggestion: Add century to LFN for Death Record (CDC) effective 1/1/96. Evaluation: See AMR 95-050 for Birth Certificates (LCAs). Fix search in person selector for addition of century in local file number. TAG Recommendation: 12/8/95, 6/18/96: O.K. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-117 | AVSS Project 805-893-3143 | Problem/Suggestion: If and only if no list exists for a data field, then '^L' will yield the same response as a '?'. Evaluation: O.K. Enhances user-friendliness; not difficult. TAG Recommendation: 12/8/95, 6/18/96: O.K. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-118 | C19-Los Angeles Larry Portigal 213-240-7785 | Problem/Suggestion: In order to maintain an audit trail for completed District Communicable Disease Records, the List to be Sent to Health Department" option under District Confidential Morbidity should be implemented. This will provide the same function as "List..." used under Hospital birth Record. Evaluation: Needs TAG discussion; of moderate difficulty. TAG Recommendation: 12/8/95: Need to know priority. San Diego, also. 6/18/96: San Diego may be breaking into regions. Gail Becker will talk to her AIDS/EPI about this potential. O.K. for Los Angeles. AVSS Programmer: JAM Priority/Final Outcome: Defer. |
| 95-120 | AVSS Project 805-893-3143 | Problem/Suggestion: Develop and create routines/globals for multiple transfer types. Develop an organized method of implementation. Evaluation: Initial programming completed, but may be difficult to implement. TAG Recommendation: Defer. AVSS Programmer: PMC Priority/Final Outcome: Programming complete. |
| 95-123 | C29-Nevada Co. Liz Welsh 916-265-7264 | Problem/Suggestion: Information on CMR WEEKLY MORBIDITY REPORT needs to be added and moved: 1. Escherichia Coli 0157:H7 - needs to be moved from "REPORTED CASES ONLY" to "INDIVIDUAL CARDS REQUIRED". 2. Hemolytic Uremic Syndrome - needs to be moved from "REPORTED CASES ONLY" to "CASE HISTORY" section. 3. Dengue - needs to be moved from "CASE HISTORY" section to "INDIVIDUAL CARDS". 4. Congenital Rubella Syndrome - needs to read "RUBELLA, CONGENITAL SYNDROME". 5. Hantavirus Infections - needs to be added to "CASE HISTORY" section. 6. Plague - needs to be two entries; one for ANIMAL and one for HUMAN. 7. Waterborne Disease Outbreaks - needs to be added to "CASE HISTORY". I have enclosed a copy of the new reporting form. Evaluation: Contact John Williamson and John Hastings. Needs TAG discussion. See AMR 95-165. TAG Recommendation: 12/8/95: See new AMR 95-165. AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-125 | CDHS- Stan Bissell 916-323-9808 | Problem/Suggestion: Currently there are problems with the missing ID report printed at the end of the WPR: 1. Lines don't wrap at 80 characters -- numbers extend off the page beyond the right margin. 2. Sometimes ID numbers are truncated and printed with fewer than eleven characters. 3. Numerous "#" characters are printed -- meaning is unclear and confusing. Evaluation: Programming in progress. TAG Recommendation: 12/8/95: O.K. AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-128 | C36-San Bernardino Eugene Jenkins 909-387-6769 | Problem/Suggestion: I would like to request a new race by Hispanic origin report be developed. The report would have mother's race as rows and mother's Hispanic origin as columns. Perhaps the race categories would be the 23 listed in appendix C of the 1994 CBC specs using AVSS' internal codes and the Hispanic origin codes would be the eight Hispanic categories also listed in appendix C of the 1994 CBC specs. Evaluation: Needs TAG discussion. Easy to do; possible standard report. TAG Recommendation: 12/8/95: Check with Anthony Oreglia about collapsing race codes. 6/18/96: Will make standard reports to be named #CHRACH1X, #HRACH1X, #FRACH1X, #RRACH1X. AVSS Programmer: EMN Priority/Final Outcome: Done. |
| 95-130 | RI-Rhode Island Geri Palazzo 401-277-2812 | Problem/Suggestion: A. Because there was a change in federal law allowing us to receive all Social Security Numbers from the Social Security Administration, we no longer need the "Feedback" question on AVSS. We are requesting two changes to be made. 1. The question no longer has to be asked during data entry. 2. The answer no longer has to be placed in the field. The field I am referring to is item no. 17B, and you call it "Share a Social Security Number with Health Department". B. Also, I always have a problem calling records over on Wednesday morning. It seems as though once one hospital cannot connect, line 4 becomes the clock. Once line 4 becomes the clock, AVSS cannot call up and connect to any other hospitals. In order to clear line 4, I have to shut down AVSS. One Wednesday I was on vacation, and line 4 became the clock because it could not connect to a hospital. As a result, the AVSS computer lost tract of the time. When I came in the next day on 8/23/95, the date on the computer was 8/22/95. Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-131 | AVSS Project 805-893-3143 | Problem/Suggestion: Change hospital name/address: HCA577 SANTA CLARA VALLEY MEDICAL CTR 751 SOUTH BASCOM AVENUE Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-133 | C30-Orange Co. Renee Oberdorf 714-834-5395 | Problem/Suggestion: Please update the following ZIP Codes on the VAX and add to next AVSS upgrade: 92672 Add SAN ONOFRE (currently is SAN CLEMENTE) 92624 Replace SAN CLEMENTE with CAPISTRANO BEACH. Evaluation: TAG Recommendation: AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-134 | C30-Orange Co. Renee Oberdorf 714-834-5395/ C61-Berkeley Jeff Wyles 510-644-6495 | Problem/Suggestion: C30: We would like to have the AVSS system alert the Birth Registration operator when there is a date of death (field 15A) at the beginning of registering the Birth Certificate. The Birth Registration staff need to confirm this date of death on the Death Certificate at the time of registering the birth. C61: The past couple of years our Vital Statistics unit has run into problems with unreported infant deaths. In some cases these omissions have required delayed registrations of death certificates (and in some cases birth certificates). The most common scenario is that we get a birth certificate on a child that also lists a date of death in box 15A. However, sometimes we never get a death certificate on the infant. Later on, OVRS informs us that we have got a problem (i.e. if they catch it on their end). Alternatively, we may receive an infant death certificate but never a birth certificate. To solve part of this problem, could AVSS install a WARNING message on all birth certi- ficates that have also a date of death in box 15A? In that way, LRDs could keep track of their hospitals to make sure that a death certificate is issued on each child that dies in the hospital shortly after birth. Similarly, maybe there would be some way to internally link infants that might show up in the new quick data entry module for deaths to births at the same hospitals. Evaluation: Needs TAG discussion; perhaps a report is more appropriate. AVSS will be developing a death/birth match at a later date. TAG Recommendation: 12/8/95: O.K. Report will be acceptable at this time. Renee and Jeff will work on format. 6/18/96: Jeff Wyles will contact Renee Oberdorf. AVSS Programmer: Priority/Final Outcome: Superseded by Death/Birth technology. Withdrawn. |
| 95-135 | AVSS Project 805-893-3143 | Problem/Suggestion: Hospital name change: HCA278 Old: SANTA MONICA HOSPITAL MED CNTR New: SANTA MONICA UCLA MED CNTR Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-136 | C36-San Bernardino Eugene Jenkins 909-387-6769 | Problem/Suggestion: Change hospital name: HCA470 ST. MARY REGIONAL MED CTR Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-137 | MA-Massachusetts Alan Goldin 617-753-8612 | Problem/Suggestion: Print on item 7 on Birth Certificate includes an "M". This is the time of birth and time is stored in database as 10:15A or 8:12P. We would like to eliminate the printed "M" and have the software and add the "M" to the database time when printing. Evaluation: Create a routine to accomplish this so that it can be run on an as-needed basis. TAG Recommendation: AVSS Programmer: PMC Priority/Final Outcome: |
| 95-138 | C61-Berkeley Jeff Wyles 510-644-6495 | Problem/Suggestion: Recently, we experienced an instance where the State Registrar's office returned a copy of the non-confidential portion of a sealed record to us. The spelling on the last name of the individual was different from that already recorded in AVSS. Because the record was a sealed record already, we were unable to amend the document to the correct spelling of the new last name. Could a program be generated to allow LRD's to amend the non-confidential portion of sealed records? Evaluation: Needs TAG discussion. Recommend using Seal and Replace again, or scratching record, then re-entering. TAG Recommendation: AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-139 | HCA666-Pomerado Hospital Kim Jackson 619-485-4615 | Problem/Suggestion: When asked for printing on the VERIFICATION LETTER the default is (T). They would like to have the default changed to (P). Evaluation: Feasible TAG Recommendation: 12/8/95: O.K. AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-140 | HCA502-Naval Medical Center Bernadette Maness 619-532-8362 | Problem/Suggestion: Change hospital name and address: HCA502 NAVAL MEDICAL CENTER 34800 BOB WILSON DR. SAN DIEGO, CA 92134 Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC-6/13/96. Priority/Final Outcome: Done. |
| 95-141 | AVSS Project 805-893-3143 | Problem/Suggestion: Save VALIDATE.LOG files for the previous seven days as well as the most recent output (e.g. Monday VALIDMON.LOG Tuesday VALIDTUE.LOG Wednesday VALIDWED.LOG Thursday VALIDTHU.LOG Friday VALIDFRI.LOG Saturday VALIDSAT.LOG Sunday VALIDSUN.LOG) Evaluation: Good idea. Not difficult but will be reports called VALID0.LOG, VALID1.LOG, etc. TAG Recommendation: 12/8/95, 6/18/96: O.K. AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-143 | C51-Stanislaus Leah Peterson 209-558-8070 | Problem/Suggestion: We need the ability to adjust the line spacing on birth certificates more than .5 line adjustment. Currently the .5 adjustment is either on the line or through the line on the bottom or up .5 adjustment puts it up in the print at the top. Every time the hospitals get a new batch of certificates from us we try to make these adjustments. We need 1/4 line adjustments or the print needs to be smaller. Evaluation: Needs investigation. TAG Recommendation: 12/8/95: Confidential portion - O.K. on the line. In top portion, print on-line. AVSS Programmer: PMC Priority/Final Outcome: See AMR 96-051. Defer. |
| 95-144 | AVSS Project 805-893-3143 | Problem/Suggestion: Change variable CLOSEN to CLOSE at START+3^FSLFNGEN. Evaluation: TAG Recommendation: AVSS Programmer: PMC-11/3/95. Priority/Final Outcome: Done. |
| 95-145 | C61-Berkeley Jeff Wyles, Ph.D. 510-644-6495 | Problem/Suggestion: In recent years we have begun receiving sealed records from the State Registrar's office that indicate parents of the same sex on the birth certificate. Often these corrections are denoted by the word "Parent" on the document (see attached example). Should these records be entered with the preface of "Parent" in AVSS so as to differentiate 6A and/or 6B from biological heritage? Or, should the term "Parent" not be entered into AVSS? Evaluation: Needs TAG discussion. TAG Recommendation: 12/8/95: Enter name and not PARENT. AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-146 | AVSS Project 805-893-3143 | Problem/Suggestion: Fix initialization code for peripheral: C-IBMTERM. Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC-12/8/95. Priority/Final Outcome: Done. |
| 95-147 | AVSS Project 805-893-3143 | Problem/Suggestion: Make sure "^" and "^Q" work at OUTPUT DEVICE > prompt for all form sub-options. Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC-4/18/96 (see also AMR 96-045). Priority/Final Outcome: Done. |
| 95-148 | HCA103-95th Medical Group Ilene Rubin 805-277-4382 | Problem/Suggestion: Change default for SSA1 to "Y" instead of "N". Evaluation: Needs TAG discussion. TAG Recommendation: 12/8/95: Leave as is. AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-149 | AVSS Project 805-893-3143 | Problem/Suggestion: START+1^FSLCAAB2: Call RM^FSIMPL for implementation independence in ABSTRACT PRINTING. Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC-6/14/96. Priority/Final Outcome: Done. |
| 95-150 | AVSS Project 805-893-3143 | Problem/Suggestion: Remove %DV set in ^FSF("HCA","BCI","CHK","PRT") to prevent UNDEF error. Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC11/9/95. Priority/Final Outcome: Done. |
| 95-151 | C28-Napa Judy Reilly 707-253-4506 | Problem/Suggestion: Version 4.5 of the AVSS Death Record requires that field 119 be entered but since it is completed only for coroner's cases, the required information (Manner of Death) is usually unavailable. Please make item 119 an optional item. Also, physician's name is not prompted for (only license #). Before filing, message appears PHYSICIAN DID NOT SIGN CERT (117) AND NEITHER DID THE CORONER (127). Field must be edited to enter and remove message. Please make this an option to enter. Evaluation: Field 119 was requested to be required by AVSS-TAG core members and a letter was sent to all LRDs asking for input. It could easily be made optional if there was a new consensus. TAG Recommendation: 12/8/95: Field 119 - leave in; field 118 - no decision; remove validation message. AVSS Programmer: PMC Priority/Final Outcome: Done. |
| 95-152 | C61-Berkeley Jeff Wyles 510-644-6495 | Problem/Suggestion: AVSS currently has the capability of identifying Principal Source of Payment for Prenatal Care (box 25D). However, with the inclusion of Managed Care Programs statewide, there is presently no means to discern the particular Medi-Cal provider beyond code=02 (see attached). Perinatal networks and public health nurses have expressed concern that without surveys of medical chart review, there will be no way to successfully monitor the outcomes of Managed Care Providers through Medi-Cal. I would like to see AVSS develop with the help of DHS (MCH branch), a list of code extensions to the general Medi-Cal=02 to delineate specific Managed Care Providers. This list would have to be maintained and updated by DHS and should be provided to AVSS staff with each new update of AVSS. For example within Alameda County, I could currently see 3 plans: e.g. 02.1=Alameda County Plan; 02.2=Blue Cross; 02.3=Fee for Service. However, these codes would have to be statewide since counties like Sacramento will have as many as 9+ providers. Likewise as new plans emerge and old ones dropped out, there will have to be a mechanism to get rid of old numbers and add new ones that would not conflict with one another. Evaluation: Needs TAG discussion. TAG Recommendation: 12/8/95: Jeff needs to compile extended list. 6/18/96: Jeff feels that it will take comprehensive effort by many companies. He'll check with FHOP to see if this is still required. Rod Palmieri feels that this would be a "bookkeeping nightmare". AVSS Programmer: Priority/Final Outcome: Defer. |
| 95-153 | CT-Connecticut Debra Morin 860-566-1018 | Problem/Suggestion: The SSA data generation process is selecting off an excessive amount of duplicate records, which is causing a problem for SSA. This is due in part to our decision to use the HCT. Since we are unable to change the way we do business, we are requesting that the data selection process have some added functionality, in that, it should incorporate a new "form" or data base file that could store the selected records by a unique identifier, such as a DCN. At the time of data generation this "form" may be used to verify the selection process, and would help to solve the duplicate problem. Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-154 | CT-Connecticut Debra Morin 860-566-1018 | Problem/Suggestion: 1. NCHS has requested that the NCHS tape generation be updated to include the following changes: a. Date of Birth (mother and father) and Reported Age. Age of mother should be reported only if the date of birth of the mother is not reported or is incomplete. If the date of birth of the mother is complete then age of mother should be coded "99". If neither date of birth nor age is reported then both items should be coded not classifiable. The same rules apply to age of father and date of birth of father. b. Date of Last Live Birth. OPTIONAL: Code "9999" may be reported on all records since the date of last live birth is not being purchased by NCHS effective with 1994 data. (Please see the attached memo from NCHS) 2. In addition to the NCHS requested changes, we would like a status of the NCHS. generation tape problems previously identified. a. The use of tape generation for new and old versions with the "marking" capabilities is unavailable at the same time. Once marked we are not able to run the second version with marking. Option 4 - Generate Confidential NCHS tape marking records written Option 6 - Generate New NCHS tape marking records written b. Due to the marking problem we are generating our NCHS data via option 5 and 3 however there is another problem with truncation when using the new version (option 5) Generate New NCHS tape. The last record truncates the last byte. Also the record counts are not matching when using these two options together. Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-155 | CT-Connecticut Debra Morin 860-566-1018 | Problem/Suggestion: We are requesting that the legitimization process be updated to include the following enhancements: 1. The SFN that is currently printed on the top of the certificate be in the following format: CT. state code (106) hyphen YY hyphen SFN (i.e. 106-95-999999) This data does not need to be stored in the file this way, only represented in this format when printed on the top of the certificate, and should be positioned accordingly to the right so as not to interfere with the printed certificate in any way. 2. The following fields should be added to the prompting portion of the code. a. Signed (attendant) - field number 32. b. Date Received by Local Registrar - field number 36 c. Signed (Registrar of Vital Statistics) - field number 37 Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-156 | C30-Orange Co. Renee Oberdorf 714-834-5395 | Problem/Suggestion: Change hospital name: HCA377 CHAPMAN MEDICAL CENTER Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC-6/14/96. Priority/Final Outcome: Done. |
| 95-157 | CT-Connecticut Joseph Lichaa 203-566-1018 | Problem/Suggestion: Please correct the following two (2) AVSS problems: 1. HOROLOG program error appears daily after the Communication Log: $ZE=<PGMOV>+5^%HOROLOG....6:1:22 Note: After weekends this error appears 3 times. 2. A lost allocation message appears daily either before or after backup: (X number) of Lost Allocation units found in 1 chains. Convert Lost Chains to files (y/n)? Problem 2 prevents the system from re-starting AVSS until question has been answered. Consequently, initiating backups in unattended mode cannot be done. It was observed that the number of occurrences of Problem 1 corresponds to the number of lost allocations reported in problem 2. A daily log has been maintained since 8/29/95 to verify this observation. A copy of this log has been attached for your use. Timely resolution will allow backups to be performed automatically, in unattended mode, after the daily Communication Log, followed by an automatic restart of AVSS before the working day begins. This feature is essential since presently the backup and compare cycles takes approximately 80 minutes. Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-158 | C38-San Francisco Ed Hernandez 415-554-2720 | Problem/Suggestion: AVSS correctly permits constrained generation of a birth record for each new individual born at the same facility, having the same name and the same dates of birth through a "duplicate prevention algorithm". When names differ, however, no automated comparison of the new record is made with all existing facility records at the local level for the purpose of pinpointing potential duplicates, whether innocent or surreptitious. In San Francisco this has resulted in multiple AVSS records and the good faith registration of multiple paper documents for single birth events. Although not the fault of the AVSS (or any other) birth registration software, even one such incident is unacceptable. We believe, however, that the AVSS software may be able to assist in identifying such duplicates upon generation as well as from the historical records available on AVSS. We suggest that the current duplicate prevention algorithm be expanded at the LRD level to include comparison for each new or edited record to all existing records at a given facility for a match on either or both of the following criteria: 1) FACILITY -- HOUR OF BIRTH -- MOTHER'S DATE OF BIRTH 2) FACILITY -- HOUR OF BIRTH -- FATHER'S DATE OF BIRTH The same comparison should be available to run against all records of a single birthing site (whether new, edited or otherwise) as a report or a utility at the LRD. Records meeting the above criteria would be listed on a report as potential duplicates and would be subject to analysis and resolution at the LRD with communication, as necessary, with appropriate representative(s) of the site. This "Duplicate Resolution Report" might include such data elements as Registrant's name, plurality, birth order, Mother's name & ethnicity, Father's name & ethnicity, birth weight, zip code, date of birth and any additional "tie-breaking" elements necessary to the process. Evaluation: Feasible. Requires further investigation. TAG Recommendation: 12/8/95: Create report. Further discussion needed for fraud issues. 6/18/96: O.K. Will use above fields. AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-159 | HCA421-JFK Hospital Rachel Romero 619-775-8065 | Problem/Suggestion: Add the following cities to zip 92241 (currently is only DESERT HOT SPRINGS): INDIO HILLS SKY VALLEY Evaluation: TAG Recommendation: 12/8/95: O.K. AVSS Programmer: PMC-6/14/96. Priority/Final Outcome: Done. |
| 95-160 | C40-San Luis Obispo Margaret Bond 805-781-5514 | Problem/Suggestion: Allow entry of UNKNOWN in field 4B for HCAs and LCAs. (See page 32 of Handbook For Birth Registration). Evaluation: O.K. but will need validation as per CBC specifications. TAG Recommendation: 6/18/96: Pat Andrews says new CBC specs will be written to allow "UNKNOWN" for non- hospital code. AVSS Programmer: PMC-6/14/96. Priority/Final Outcome: Done. |
| 95-161 | AVSS Project 805-893-3143 | Problem/Suggestion: Check on %USAGE after transmission of LCAs to OVRS computer to insure that it remains identical to their originating LRD value. Evaluation: False alarm. TAG Recommendation: 6/18/96: O.K. AVSS Programmer: JAM Priority/Final Outcome: Withdrawn. |
| 95-162 | AVSS Project 805-893-3143 | Problem/Suggestion: Correct field 13C in HCA to make it a required field. Evaluation: O.K. TAG Recommendation: 6/18/96: O.K. AVSS Programmer: PMC-6/14/96. Priority/Final Outcome: Done. |
| 95-163 | C36-San Bernardino Eugene Jenkins 909-387-6769 | Problem/Suggestion: Please change Inland Midwife Birthing Suite to: HCA740 Inland Midwife Services 251 Cajon Street, Suite B Redlands, CA 92373 Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/20/96. Priority/Final Outcome: Done. |
| 95-164 | HCA525- St. Luke's Hospital Elena Kleinberg 415-641-6650 | Problem/Suggestion: I would like to have the Verification Letter printed for all birth certificates without prompting the system through so many, time consuming steps. Evaluation: Possible to remove 2 prompts: RUN THIS REPORT IN THE BACKGROUND and SAVE OUTPUT. TAG Recommendation: 6/18/96: O.K. AVSS Programmer: PMC-6/20/96. Priority/Final Outcome: Done. |
| 95-165 | CDHS-DCDC John Hastings 916-327-0931 | Problem/Suggestion: Revisions to Title 17, Section 2500 regulations require the following modifications (see attachments for details). 1. Addition of new reporting source (REPORTER). 2. Addition of new diseases to CMR disease list. 3. Changes to CMR disease list. 4. Revision of Weekly Place of Report form. 5. Discontinuing 900000 IDs and removing blocks to transmission of certain diseases. 6. Changes in NETSS reporting. Evaluation: TAG Recommendation: AVSS Programmer: JAM Priority/Final Outcome: Done. |
| 95-166 | HCA632-Lindsay District Hospital Linda Perez | Problem/Suggestion: Change hospital name: HCA632 Old: LINDSAY HOSPITAL MEDICAL CENTER New: LINDSAY DISTRICT HOSPITAL Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/20/96. Priority/Final Outcome: Done. |
| 95-167 | C19-Los Angeles Larry Portigal 213-240-7785 | Problem/Suggestion: I am unable to edit the hospital list from programmer mode at the hospital level. At 5D prompt for County of Birth--some extraneous message appears: YOU CANNOT ENTER BIRTH RECORDS FOR EVENTS OCCURRING OUTSIDE OF YOUR COUNTY. YOU MUST ENTER THIS RECORD BY HAND OR SEND THE PARENTS TO THE REGISTRAR IN THE COUNTY WHERE THIS BIRTH OCCURRED. TO BACK OUT OF THIS RECORD USE THE QUIT COMMAND (^Q) THREE TIMES. 'LOS ANGELES' IS AN INCORRECT RESPONSE FOR COUNTY OF BIRTH. ENTER '?' FOR MORE INFORMATION. Please fix in order to allow changes to address and names. Evaluation: All changes should be coordinated by AMRs and not be done at LRDs. TAG Recommendation: AVSS Programmer: PMC-1/16/96. Priority/Final Outcome: Done. |
| 95-168 | C19-Los Angeles Larry Portigal 213-240-7785 | Problem/Suggestion: Change hospital name: HCA226 Old: AMI TARZANA REGIONAL MEDICAL CENTER New: ENCINO/TARZANA REG MED CTR Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/21/96 Priority/Final Outcome: Done. |
| 95-169 | C19-Los Angeles Larry Portigal 213-240-7785 | Problem/Suggestion: Change hospital name: HCA254 Old: CHARTER SUBURBAN HOSPITAL New: SUBURBAN MEDICAL CENTER Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/21/96. Priority/Final Outcome: Done. |
| 95-170 | CT-Connecticut Joseph Lichaa 203-566-1018 | Problem/Suggestion: We are unable to generate an NCHS tape with a LRECL=1012, BLOCKSIZE=8096 using AVSS/LEGAL/GENERATE NCHS TAPE option. (Ref Option 1). AVSS aborts the NCHS tape program with the following error condition.: <MODER>+28^FSTAPEU:::5:14:. A copy of FINAL01=FSTAPE OUTPUT has been included for your use. Please correct this error condition as soon as possible. The Heatlh Research and Data Analysis Unit of the Connecticut Health Department will be unable to continue the 1994 data research activities until this error is corrected. Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-171 | C21-Marin Co. Loel M. Buckley 415-499-6876 | Problem/Suggestion: Problem is regarding field 17 on birth certificate. At present, this data entry field defaults to the current date. I need a clear field so that I can put in the date that we register the birth certificate, which is usually several days previous to the current date. I need field 17 to prompt me to fill in the REGISTRATION date. So even though your programmer thought it would speed up entry, it does not work in this case. Evaluation: Training issue. TAG Recommendation: AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-172 | HCA420 Hemet Valley 909-652-2811 x5327 Gina Loredo C39-Orange Co. Renee Oberdorf 714-834-5395 | Problem/Suggestion: HCA420: Before AVSS was updated, I was able to see the list I sent to the state by date order and print alphabetically. Now it's all by date order. I would like it changed back. (Wants prompt by date, print alphabetically). C30: This is a request to have the LIST TO BE SENT TO THE HEALTH DEPT returned to the Date of Birth order with an Alphabetic listing when printed out. Some of Orange County's hospital enter and sort by Date of Birth order, but must have the list print in Alphabetic order for Birth Registration. Evaluation: Evaluation: Moderately difficult. Needs TAG discussion. TAG Recommendation: 6/18/96: Consensus is to leave as is. AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-173 | AVSS Project 805-893-3143 | Problem/Suggestion: Correct entry in ^FSF("CDC","LFN","CHK",2). All references to "I4A" should be "I7". Evaluation: TAG Recommendation: AVSS Programmer: PMC-1/4/96. Priority/Final Outcome: Done. |
| 95-174 | HCA310-West Hills Reg Med Ctr 818-712-4112 | Problem/Suggestion: Change city name for HCA310 from CANOGA PARK to WEST HILLS. Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/24/96. Priority/Final Outcome: Done. |
| 95-175 | C30-Orange Greg Pantenberg 714-834-5268 | Problem/Suggestion: Change hospital name: HCA722 Old: LA PALMA INTERCOMMUNITY HOSPITAL New: LA PALMA INTERCOMMUNITY HOSP Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/24/96. Priority/Final Outcome: Done. |
| 95-176 | C38-San Francisco Bill Craddock 415-431-8911 | Problem/Suggestion: Transmission of Perinatal Data Center export via modem instead of floppy diskette. Evaluation: Use Procomm or other FTP software. TAG Recommendation: 6/18/96: O.K. to withdraw. AVSS Programmer: Priority/Final Outcome: Withdrawn. |
| 95-177 | CT-Connecticut Joseph Lichaa 203-566-1018 | Problem/Suggestion: Please allow UNKNOWN to be entered in the birth weight field (#2). Under circumstances of death occurring within a short period of time, the weight is often not taken. This occurs often enough to warrant this change. (See attached-example of Certificate) Evaluation: TAG Recommendation: AVSS Programmer: Priority/Final Outcome: |
| 95-178 | C32-Plumas Linda Dent 916-283-6337 | Problem/Suggestion: Zip code for Lake Almanor, Lake Almanor Peninsula, Westwood and Hamilton Branch is correct at 96137 but Westwood is in Lassen County while the others are in Plumas County. The zip code for Beckwourth is 96129. The zip code for Portola is 96122. Portola does not also have 96129. The zip code 96124 is for the 2 communities of Sattley and Calpine. Evaluation: EMN. (check for multiple counties per zip). Counties removed for these zips. TAG Recommendation: AVSS Programmer: PMC-6/24/96. Priority/Final Outcome: Done. |
| 95-179 | C12-Humboldt Pam Isaac 707-445-7463 | Problem/Suggestion: Misspelling of address in place of death list: 121051 Incorrect: 3300 RENNES DR. Correct: 3300 RENNER DR. Evaluation: TAG Recommendation: AVSS Programmer: PMC-6/24/96. Priority/Final Outcome: Done. |
Updated October 3, 1996 by RL Williams
