1996 AVSS Modification Requests

AMR No.Site And Requester Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Priority/Final Outcome.
96-001C40-San Luis Obispo
Margaret Bond 		Problem/Suggestion:
When doing LFN ASSIGNMENT at the beginning of a new year, after entering YEAR
(e.g. 1995) to print barcode numbers for births in the previous year, default BEGINNING
LFN displays the beginning number for the new year (e.g. 199640000001). Can the
number displayed be the last number from the previous year as specified in the YEAR
that was entered?
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC-1/4/96.
Priority/Final Outcome: Done.
96-002C19-LA County
Larry Portigal
213-240-7785 		Problem/Suggestion:
Change hospital name:
HCA174 Old: PACIFIC ALLIANCE MEDICAL CENTER
New: PACIFIC ALLIANCE MEDICAL CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC-6/25/96.
Priority/Final Outcome: Done.
96-003C30-Orange Co.
Renee Oberdorf
714-834-5395 		Problem/Suggestion:
Please remove UCI Birth Center (769) from the hospital data base as the facility is
closed. The UCI Medical Center (403) is still active AVSS facility.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn.
96-004C56-Ventura Co.
Doug Hart
805-652-6588/
AVSS Project
805-893-3143 		Problem/Suggestion:
When doing COMMUNICATIONS LOG PROCESSING, receptions should be listed for
all lines for which receptions may have occurred. If the first line (e.g. 17) has the value
^FSLOG("REC",17)=0, then COMMUNICATIONS LOG PROCESSING does not pick up
receptions on any lines beyond 17 (e.g. line 18) and it appears that no receptions have
occurred at all on any lines.
AVSS Project:
Also, correct initialization problems in display
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC-12/7/95.
Priority/Final Outcome: Done.
96-005C19-Los Angeles
Larry Portigal
213-250-7785 		Problem/Suggestion:
Change hospital name and address:
HCA195 Old: HOSPITAL OF THE GOOD SAMARITAN
616 WITMER
New: GOOD SAMARITAN HOSPITAL
1225 WILSHIRE BLVD.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC-6/25/96.
Priority/Final Outcome: Done.
96-006C50-Stanislaus
Leah Peterson
209-558-8070 		Problem/Suggestion:
Move printing position of LFN to account for the longer LFN numbers so that the
number doesn't wrap around to next printing line for the following reports:
#CDCLST1, #CDCLST2, and #CDCLST5.
Evaluation: O.K. to fix.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-007C19-Los Angeles
Larry Portigal
213-250-7785 		Problem/Suggestion:
Change hospital name:
HCA128 Old: ANTELOPE VALLEY MEDICAL CENTER
New: ANTELOPE VALLEY HOSPITAL
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-008C30-Orange
Renee Oberdorf
714-834-5395 		Problem/Suggestion:
Change hospital name:
HCA724 Old: FHP HOSPITAL - FOUNTAIN VALLEY
New: ORANGE COAST MEMORIAL MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-009DHS-Alan Oppenheim
916-322-5179 		Problem/Suggestion:
With the addition of the century digits to the LFN, the missing file number report cannot
print the last 2 digits of the "LAST USED CERTIFICATE NUMBER IN RANGE".
Suggest shortening "CERTIFICATE" to "CERT".
Evaluation: O.K. to fix.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-010RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion:
We transferred a record from the hospital file to the statistical file. It was then necessary
to fix the insurance coverage. The primary insurance coverage was originally
Private-HCHP. It was supposed to be primary as Private-HCHP and secondary as
Ritecare-HCHP. We could not edit for the secondary field. Can you make it possible
for us to edit this field after the record has been transferred over to the statistical file?
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
96-011C19-Los Angeles
Larry Portigal
213-240-7785 		Problem/Suggestion:
The new AVSS CDC Death record prompts for both 3V and LFNV. However, the actual
verification does not take place and no warnings are issued if a difference occurs. Entries
for 3V and LFNV which are different from 3 and LFN are merely accepted and the
original values for 3 and LFNV are unaltered.
Implement the same verification checks, along with the same consequences, as found in
the birth certificate.
Evaluation: Needs fixing.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-012AVSS Project
805-893-3143 		Problem/Suggestion:
On HCA, after entering CAUCASIAN in fields 18 and 21, while still in data entry, the
internal race codes are correctly coded to "11". When the record is filed, the internal
race codes (I18 and I21) are changed to 40.
Evaluation: The parsing algorithm needs to be corrected for this problem, but in so doing,
it can be improved for combinations of races as well, so as to eliminate the need for
manual coding. This would make AVSS race codes more consistent with CBC speci-
fications. These changes are incorporated in V4.5D in the routines FSHCAVAL,
FSHCAVL2, and FSHCAVL3.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-013C19-Los Angeles
Larry Portigal
213-240-7785




(Rec'd 2/1/96) 		Problem/Suggestion:
Change hospital name:
HCA283 Old: AMI SOUTH BAY HOSPITAL
New: SOUTH BAY MEDICAL CENTER
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-014AVSS Project
805-893-3214




(Rec'd 2/1/96) 		Problem/Suggestion:
Move device controls for open/close to just before and just after print in LFN
ASSIGNMENT to allow slaved printing.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-015HCA588-Redding Med Ctr
Joan Bernard
916-244-5400


(Rec'd 2/5/96) 		Problem/Suggestion:
AVSS is showing a race WINTUN in fields 18 and 21-father's and mother's race. There
is another race WINTU which should be also listed in 18 and 21-father's and mother's race.
Evaluation: Needs to be added (on CBC list).
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-016HCA280-Pacifica Hospital
Leticia Gonzalez
818-252-2118


(Rec'd 2/5/96) 		Problem/Suggestion:
Change hospital name:
HCA280 PACIFICA HOSP OF THE VALLEY
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-017AVSS Project
805-893-3143




(Rec'd 2/8/96) 		Problem/Suggestion:
Add 15A to variable list to check for FCA import in routine FSFCASF1. Check
$D for field 15A in FSLCAAB1.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-018HCA289-St. John's Hospital
310-829-8684





(Rec'd 2/8/96) 		Problem/Suggestion:
Due to the high occurrence of births at this facility where the parents usually have an
education beyond the 17+ years listed on the BC, a request had been made to increase
this number to 22.
Evaluation: "Are you sure?" applies to years of education >20. Recommend no change.
TAG Recommendation:
6/18/96: Consensus is to leave as is.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-019RI-Rhode Island
Geri Palazzo
401-277-2812





(Rec'd 2/12/96) 		Problem/Suggestion:
Please fix AVSS so that a form number can only be used once in a given year. An error
message should be shown to the hospital clerk if ever a form number is repeated, and they
should not be allowed to file the birth record on AVSS unless they change the form number
on the computer.
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
96-020C10-Fresno
Don Nelson
209-488-3042



(Rec'd 2/12/96) 		Problem/Suggestion:
Blank out from the ^FS global, fields 32, 33 (father's and mother's SSNs), SSA1, and SSA2 when a SEAL CERTIFICATE or SEAL AND REPLACE has been done.
Evaluation: Needs correcting.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done. (With zap program Z96020).
96-021C44-Santa Cruz
Kennedy Cosker
408-454-4680





(Rec'd 2/13/96) 		Problem/Suggestion:
Add hospital to county 44-Santa Cruz:
HCA 775 SUTTER MATERNITY & SURG CTR
2900 CHANTICLEER AVENUE
SANTA CRUZ, CA 95065
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-022AVSS Project
805-893-3143




(Rec'd 2/20/96) 		Problem/Suggestion:
Add bold escape sequence "Esc(s3B" to all P-HP* printer devices. This will insure that
HP5L printers will always print in bold.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-023C19-Los Angeles
Larry Portigal
213-240-7785
















(Rec'd 2/23/96) 		Problem/Suggestion:
It would appear that DMR records get transferred more than once. Quite often, DMR's will
remain on the system for years. I recently backed up all DMRs prior to 1/1/94. At the
present time, there are DMR records for 1994, 1995, and 1996. I checked some of the
DMRs to see whether or not they had actually been linked and reported as CMRs. The
outcome indicates that, based on my limited sample of 10 records, each of the DMRs was
linked and sent to the state.
I need a utility, similar to the one used with HCAs and LCAs, that matches a DMR record
to a CMR record, and prints sufficient information to allow the DMR to be deleted.
This utility could display the matched records on the screen and inquire as to actions
to take: i.e. Do you want to scratch this DMR? (N).
I suppose an alternate solution is to let DMRs age one year, based on date received, and
system date. After one year, each record would be deleted automatically, via a batch
utility.
Evaluation: Suggest developing and testing AMR 96-062 first. Meanwhile, could use KILL RECORD
DATA with a date range.
TAG Recommendation:
6/18/96: O.K. Will do 96-062 first.
AVSS Programmer: JAM
Priority/Final Outcome:
96-024C39-San Joaquin
Jerry Winters
209-468-0595




(Rec'd 2/26/96) 		Problem/Suggestion:
As of March 1, 1996, change hospital name:
HCA538 Old: TRACY COMMUNITY HOSPITAL
New: SUTTER TRACY COMMUNITY HOSP
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-025C34-Sacramento
John Moehring
916-366-4262













(Rec'd 3/14/96) 		Problem/Suggestion:
I really like the new attendant editor in the hospital database area. While using it a few
things happened I thought you would be interested in. While in "EDIT" mode, after
a search has completed and a hit is presented the question "IS THIS THE
ATTENDANT <Y>" is asked by AVSS. An "N" response is not understood yielding
the following response, "INCORRECT RESPONSE". It would be convenient to have
"N" recognized as I do not always want to acknowledge a correct hit in order to keep
searching for other names.
Also, while entering new attendants the system is not checking for existing names. I was
able to enter the following attendant which already existed in the attendant list:
LIMANON,C,MD,7248 S LAND PK DR#103,SACRAMENTO C042678
LIMANON,C,MD,7248 SO. LAND PARK DR#103,SACTO C042678
Evaluation: Needs fixing.
TAG Recommendation:
6/18/96: Bug that will be fixed.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-026AVSS Project
805-893-3143



(Rec'd 3/14/96) 		Problem/Suggestion:
Add check for old date formats in ^FSCBC94E in fields 27C and 27F for LCAs.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-027C36-San Bernardino
Eugene Jenkins
909-387-6769

(Rec'd 3/14/96) 		Problem/Suggestion:
Fix census tract format problem on CBC tape.
Evaluation: Problem with leading zeroes.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-028AVSS Project
805-893-3143



(Rec'd 3/14/96) 		Problem/Suggestion:
FSINPUT: Add check for DSM systems.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-029C43-Santa Clara
Su-Lin Wilkinson







(Rec'd 3/18/96) 		Problem/Suggestion:
We are requesting the addition of an optional field (#17): OCCUPATION with the
following attributes: Alphanumeric field, 35 characters in length.
With this new "OCCUPATION" variable, we will study the probable health effects of
factors to which people are exposed in the workplace environment.
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: Suggest training to edit field manually.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-030AVSS Project
805-893-3143





(Rec'd 3/19/96) 		Problem/Suggestion:
QUERY DATABASE has a bug in which non-numeric values are included for numeric
ranges and they should be excluded. Add an additional check for this condition at
V1LOOP and V2LOOP^FSRG2.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-031AVSS Project
805-893-3143




(Rec'd 3/19/96) 		Problem/Suggestion:
On LCAs, SSA1 and SSA2 are not prompted for when field has been skipped.
Evaluation: See AMR 95-111.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-032DHS-Mich Tashiro
510-540-3107













(Rec'd 3/22/96) 		Problem/Suggestion:
Change hospital names:
HCA290 Old: ST. JOSEPH MEDICAL CENTER
New: PROVIDENCE ST JOSEPH MED CTR

HCA338 Old: MENDOCINO COAST HOSPITAL
New: MENDOCINO COAST DISTRICT HOSP

HCA406 Old: AUBURN FAITH HOSPITAL
New: SUTTER AUBURN FAITH HOSPITAL

HCA410 Old: ROSEVILLE COMMUNITY HOSPITAL
New: SUTTER ROSEVILLE MEDICAL CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-033C19-Los Angeles
Larry Portigal
213-240-7785




(Rec'd 3/25/96) 		Problem/Suggestion:
Change hospital name:
HCA310 Old: WEST HILLS REGIONAL MEDICAL CENTER
New: COLUMBIA WEST HILLS MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-034C51-Sutter
Alice Williams-Root
916-741-7215





(Rec'd 4/4/90) 		Problem/Suggestion:
Unable to enter Enteroviral Vesicular Stomatitis with Exanthem (Hand, foot & mouth
disease) under Disease Outbreak.
Request Free text field for Disease Intelligence & Surveillance Information to enter
1) outbreaks of any type, 2) unusual diseases, 3) comments and questions as we had on
DHS 8245 (12/92) form.
Evaluation: Will be re-programming CMR in response to new CMR card-add comment field.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Defer.
96-035C19-Los Angeles
Larry Portigal
213-240-7785














(Rec'd 4/1/96) 		Problem/Suggestion:
BIRTH CERTIFICATE OPTION, CBC TAPE GENERATION (1400)
The current version of this tape program eliminates complete records from the output
tape under certain conditions. The most prevalent condition, based on actual output from
the procedure, appears to be length errors for certain items. These items are identified
by numbers: 36,47,84,94. Item 94 seems to be the one that occurs most often.
Proposed solution: Set errors to an agreed upon value depending on the type of data
that is receiving the error. For example, if the variable is numeric, and a length error occurs,
then set the value to all 9's or leave it blank. If the variable is character, then set it to an
agreed upon number of "-" (dashes). Or simply, leave all fields with errors as BLANK. At
least the remainder of the record will be available for analysis. This will place more
records on the output tape, and will only exclude certain records from being analyzed.
Evaluation: See AMR 96-053.
TAG Recommendation:
6/18/96: Suggest LRDs be able to produce tape with incomplete records. OVR would only
send completed records to DSB. Counties need to be more aware of incompletes.
AVSS Programmer: JAM
Priority/Final Outcome: High.
96-036C34-Sacramento
John Moehring
916-366-2145






(Rec'd 4/3/96) 		Problem/Suggestion:
Change hospital address:
HCA440 METHODIST HOSP OF SACRAMENTO
Old: 7500 TIMBERLAKE WAY
New: 7500 HOSPITAL DRIVE
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-037AVSS Project
Gail Cayton
805-893-2667



(Rec'd 4/9/96) 		Problem/Suggestion:
At the START AVSS? instead of saying shutdown put NO when you want to exit AVSS.
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: Consensus is to leave as is.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-038C15-Kern
Vicki Whitmire
805-861-3662



(Rec'd 4/9/96) 		Problem/Suggestion:
On Death Record, father's BIRTH DATE (field 34) and mother's BIRTH STATE
(field 38) do not use the same validation check. Please correct and make them the same.
Evaluation: Needs fixing.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-039AVSS Project-
PMC
805-893-3143





(Rec'd 4/11/96) 		Problem/Suggestion:
To implement networking under AVSS, we need to retain global protection status.
Currently, AVSS kills several globals which also deletes the global protection status.
Solution: Modify the AVSS system to only kill selected nodes instead of the entire
global. The affected globals are: ^FSDBBAD and ^FSLEDIT.
Evaluation: O.K.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-040HCA771-Desert Valley Hospital
Nancy Sharpe
619-241-8000x8100






(Rec'd 4/15/96) 		Problem/Suggestion:
I am suggesting an AVSS modification in regards to twin or multiple birth processing.
It would be very helpful if after the 1st child was entered, AVSS would recognize the
multiple and prompt for the name of the 2nd child, and the pertaining information for
field #27 only, then duplicating the mother and father's information by AVSS, eliminating
the need to type in the same information twice by the processor.
Evaluation: Do not recommend due to complexity vs. potential time savings. Tried once in early
AVSS with poor results.
TAG Recommendation:
6/18/96: Consensus is to leave as is.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-041C19-Los Angeles
Sue May
213-240-7785



(Rec'd 4/16/96) 		Problem/Suggestion:
Add city of NORTH HILLS to zip 91343 with SAN FERNANDO and SEPULVEDA.
Add city of NORTH HILLS to cities in C19-LOS ANGELES county.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-042AVSS Project
805-893-3143




(Rec'd 4/16/96) 		Problem/Suggestion:
Keep audit trail of occurrences of KILL RECORD DATA (e.g. In ^FSLOG, containing
date of occurrence, ID of user, form type, site code, and date ranges).
Evaluation: Already in place in ^FSLOG("DELETE").
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-043AVSS Project
805-893-3143




(Rec'd 4/17/96) 		Problem/Suggestion:
For MSM systems, close device 3 within the error trap routine to prevent <MODER>
mode errors.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-044C33-Riverside
Linda Barron
909-358-5207


(Rec'd 4/17/96) 		Problem/Suggestion:
Change health officer on AVSS system for LCAs to HERBERT A. GEISE, JR., M.D.
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
96-045AVSS Project
805-893-3143




(Rec'd 4/23/96) 		Problem/Suggestion:
Check back-out capability at OUTPUT DEVICE for all print and display functions within a
form.
Evaluation: See AMR 95-147
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-046C19-Los Angeles
Larry Portigal
213-240-7785



(Rec'd 4/23/96) 		Problem/Suggestion:
Add city of WINNETKA to zip 91306 with CANOGA PARK and WEST HILLS.
Add city of WINNETKA to cities in C19-LOS ANGELES county.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-047C36-San Bernardino
Eugene Jenkins
909-387-6769



(Rec'd 4/23/96) 		Problem/Suggestion:
Change hospital name:
HCA458 Old: LOMA LINDA UNIVERSITY HOSPITAL
New: LOMA LINDA UNIVERSITY MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-048C19-Los Angeles
Larry Portigal
213-240-7785


(Rec'd 4/24/96) 		Problem/Suggestion:
Change entries in ^FSL(CNTY,"NB") to correct Nebraska abbreviation of NE.
Evaluation: O.K. to fix.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-049C34-Sacramento
John Moehring
916-366-2623





(Rec'd 4/25/96) 		Problem/Suggestion:
I would like to request that you add a menu item and the capability to automatically number
death certificates in the same manner that the birth certificates are now numbered by AVSS
using the LFN assignment feature.
Evaluation: Will have to be a separate program. Where will barcode go?
TAG Recommendation:
6/18/96: Rod Palmieri and Pat Andrews to suggest placing of barcode; may be revision
to Death Certificate in the future but don't wait for change.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-050AVSS Project
805-893-3143




(Rec'd 5/1/96) 		Problem/Suggestion:
Convert double dash to single dash to provide consistency in the following address fields:
24A, 24C, and 24D.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-051C12-Humboldt
Pam Isaac
707-445-7463


(Rec'd 5/1/96) 		Problem/Suggestion:
Change health officer name to ANN LINDSAY, M.D.
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
96-052AVSS Project
805-893-3143




(Rec'd 5/1/96) 		Problem/Suggestion:
Change hospital address:
HCA508 200 WEST ARBOR DRIVE (see AMR 94-171)
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-053C36-San Bernardino
Eugene Jenkins
909-387-6769


















(Rec'd 5/2/96) 		Problem/Suggestion:
CBC Output File: I noticed the last release of AVSS omits writing records with skipped fields
when creating a file using the new CBC option. I think that forcing the user to complete the
record before being able to output it to a file is overkill, especially since, at least in my experi-
ence, the incomplete fields are usually not fields I am interested in using for analyses. Further-
more, every record that has been excluded from my attempts to create a file have been
reallocates. Often we don't have the information to complete the record. I believe the report
that is generated when the job is run in the background, identifying the records and associated
skipped fields is very useful for identifying records that need to be completed. Users
interested in completing the records will use this list to do so. However, I don't think the
user should be restricted from exporting a record because of one or more skipped fields. In
San Bernardino County we use the CBC file to backup the data to the mainframe and for
analyses. It would be preferable to include all registered records for these purposes.
One option would be to allow the user to choose between including or excluding records
with skipped fields. In either case the report that is run in the background could identify
incomplete records.
Evaluation: See AMR 96-035.
Program AVSS to fill in incomplete fields with appropriate values to avoid record length
errors. Permit LRDs to write all records, but restrict OVR to writing only complete records.
TAG Recommendation:
6/18/96: Refer back to AMR 96-035.
AVSS Programmer: JAM
Priority/Final Outcome: Withdrawn.
96-054C36-San Bernardino
Eugene Jenkins
909-387-6769



















(Rec'd 5/2/96) 		Problem/Suggestion:
Last week (April 25th) our AVSS database ran out of space while data entry was in process
coupled with reallocations being received. The result was a corrupt, irreparable database.
Fortunately, we were able to successfully transfer the records that had been entered that day
and the reallocates received that morning to the backup from the previous day.
This situation suggests that the current method of issuing a warning when available blocks
drops below 1000 may not be sufficient, especially since no warning is issued until you
leave AVSS and then return. What must have happened to us on April 25th is that when the
clerks logged on in the morning there were more than 1000 free blocks, so no warning would
have been given. Two clerks began entering data and at the same time the reallocation process
was running (and we were receiving records). The sum of this activity used virtually all of the
remaining space yet there was no warning until a clerk logged off and then returned to AVSS.
I suggest the size of blocks that trigger the warning be changed to a percentage, say 5% for
each site, given the broad range of database sizes between LRD's.
Note: I realize one could argue that the hardware (e.g. disk) on the main server was bad and
not the database. However, I copied the entire database to our AVSS backup machine and
was unable to expand it on that machine either. I then restored the backup database from the
previous day to the main server and the database expanded without a problem).
Evaluation:
Post warning when <5% or <1000 blocks.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-055C43-Santa Clara
Bette Ingle
408-885-4292




(Rec'd 5/3/96) 		Problem/Suggestion:
On LCAs, do not allow field 5A to be edited. AVSS currently allows the hospital name to be
edited without changing the hospital code number.
Evaluation: In light of AMR 95-111, this may be a good idea.
TAG Recommendation:
6/18/96: Will allow edit of 5A for hospital codes greater than 799.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-056AVSS Project
805-893-3143





(Rec'd 5/3/96) 		Problem/Suggestion:
Change hospital address:
HCA115 18TH STREET & HWY. 53
CLEARLAKE, CA
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-057HCA315-White Memorial Med Ctr
Kim Matterstein
213-265-5014



(Rec'd 5/9/96) 		Problem/Suggestion:
Our hospital has arranged for the local social security administration office to accept AVSS
verification letters as proof of birth. However, they have requested that we include the BPF
on the letter. This will help to identify the newborns and allow verbal verification of the
actual event. Please MODIFY the AVSS Verification Letter format to include the BPF.
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
96-058C37-San Diego
Hilda Lopez
619-692-5676



(Rec'd 5/13/96) 		Problem/Suggestion:
For HCAs and LCAs, allow entry of name NMI (continue to disallow N.M.I.).
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: Consensus is to leave as is.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-059C36-San Bernardino
Eugene Jenkins
909-387-6769

(Rec'd 5/13/96) 		Problem/Suggestion:
Add city of PRESCOTT to county 13-YAVAPAI in ARIZONA.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-060AVSS Project
805-893-3143









(Rec'd 5/15/96) 		Problem/Suggestion:
Program AVSS to automatically shutdown at a predetermined time and day of week selected
by each site. For AVSS-PC systems, modify A.BAT, BC.BAT and BT.BAT such that
backups will commence automatically when AVSS is shutdown unless the user intervenes
within 15 seconds by entering a [N] [Enter] on the keyboard. Run DOS SCANDISK auto-
matically before backup is performed. If SCANDISK detects an error, then pause until user
intervenes.
Evaluation:
TAG Recommendation:
6/18/96: O.K. Incorporate ^FS routines and new BAT files into V4.6 release.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-061AVSS Project
805-893-3143







(Rec'd 5/15/96) 		Problem/Suggestion:
Assuming all AVSS sites will have laser printers in time for the release of Version 4.6, modify
the print coordinates for HCA and LCA from Courier Bold 10 pitch, 12 point to Courier Bold
12 pitch, 10 point.
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: Feds won't accept the century date field without four digits after 1/1/97. O.K.
6/20/96: Will be incorporated into V4.6 release. Letter sent to all LRDs.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-062AVSS Project
805-893-3143






(Rec'd 5/16/96) 		Problem/Suggestion:
Check for duplicate HCA/LCA as in LIST DUPLICATE CERTIFICATE REPORT, but use
an exact match based on fields 1A, 1B, 1C, 4A, and 4B. If there is an exact match, then
automatically backup the HCA record and delete it.
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: Add a report to list HCAs deleted, how many deleted, hospital code #, etc.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-063AVSS Project
805-893-3143





(Rec'd 5/16/96) 		Problem/Suggestion:
Add Library of Congress MARC place codes for LCA fields 7, 10, and 24D in unused
positions of 1400 byte CBC file.
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: Needs state approval before proceeding.
AVSS Programmer: PMC
Priority/Final Outcome:
96-064AVSS Project
805-893-3143




(Rec'd 5/16/96) 		Problem/Suggestion:
Change the text of all "GENERATE……TAPE" suboptions to "GENERATE……FILE".
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-065AVSS Project
805-893-3143





(Rec'd 5/16/96) 		Problem/Suggestion:
Add a suboption "GENERATE CBC (1400) RESEARCH FILE" that would be the converse
(no personal identifiers) of "GENERATE NEW RECORDER FILE (1400)".
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: O.K. Add zips, CTs. (No names, addresses)
AVSS Programmer: PMC/JAM
Priority/Final Outcome: Pending.
96-066C30-Orange Co.
Renee Oberdorf
714-834-5395




(Rec'd 5/16/96) 		Problem/Suggestion:
Change hospital name:
HCA397 Old: SAMARITAN MEDICAL CENTER
New: COLUMBIA SAN CLEMENTE HOSP MC
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-067C45-Shasta Co.
Linda Allen
916-225-5063



(Rec'd 5/21/96) 		Problem/Suggestion:
Modify #CDCLST6 to include all occurrences, not just residents.
Evaluation: Needs TAG discussion.
TAG Recommendation:
6/18/96: O.K. To be done as a separate report.
AVSS Programmer: EMN
Priority/Final Outcome: Done.
96-068C30-Orange Co.
Renee Oberdorf
714-834-5395



(Rec'd 5/22/96) 		Problem/Suggestion:
Modify #CHISPT, #HHISPT, and #RHISPT to look at the correct Hispanic codes for
reporting.
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
96-069CT-Connecticut
Joseph Lichaa
860-509-7965







(Rec'd 5/23/96) 		Problem/Suggestion:
Please modify the "SUNK3T" report to include the Total number of records entered,
the TOTAL number of incomplete records, the percentage of incompletes to the total, the
percentage of incomplete by hospital and the percentage of each incomplete item to each
hospital and the percentage of each incomplete item to each hospital.
A new report name can be given to this new report, such as SUNK4T or other.
This is a high priority request, and has been requested by our Bureau chief.
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
96-070C36-San Bernardino
Eugene Jenkins
909-387-6769






(Rec'd 5/28/96) 		Problem/Suggestion:
Re: Kaiser import birth records:
Effective October 22, 1996, the Electronic Birth Certificate will have the Baby's Patient
File Number's length increased from 8 to 12 bytes.
Effective May 20, 1996, the place of birth (field 5A) will be sent along with the planned
place of birth (field 5E).
Evaluation: A technical refinement, no change required.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn
96-071C36-San Bernardino
Eugene Jenkins
909-387-6769



(Rec'd 5/28/96) 		Problem/Suggestion:
Hospital name change:
HCA457 Old: KAISER HOSPITAL: FONTANA
New: KAISER FOUNDATION HOSPITAL
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-072AVSS Project/
PMC
805-893-3143


(Rec'd 5/29/96) 		Problem/Suggestion:
Incorporate new Race/Hispanic coding into foreign import forms: FCA, BCA.
Evaluation: Will increase consistency and should result in fewer skipped fields.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-073OVR-Alan Oppenheim
916-324-1110







(Rec'd 5/29/96) 		Problem/Suggestion:
Presently, the operator is unaware that UNK (UNKNOWN) is an allowable response for
fields 30 and 31.
Add the following message to the F1 Help screen:
You may enter UNK if absolutely no information regarding complications or
procedures is available.
Evaluation: O.K. Good idea.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-074OVR-Alan Oppenheim
916-324-1110



(Rec'd 5/29/96) 		Problem/Suggestion:
Add another report that would allow selection of an individual LRD in order to determine its
participation in NANA. The report would resemble the existing SSA1 report.
Evaluation: Custom OVR report.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Low.
96-075C37-San Diego
Peggy Walisch
619-515-6711








(Rec'd 6/5/96) 		Problem/Suggestion:
If the attendant's last name is greater than or equal to 7 characters, attendants with the same
last name are grouped together rather than kept separate. Modify the standard reports to
extract 12 characters of the attendant's last name instead of 9 characters. Reports that are
affected are: #HMDBW2X, #HMDCS2X, #HMDM2AX, #HMDM2BX, #CMDBW2X,
#CMDCS2X, #CMDM2AX, #CMDM2BX, #RMDBW2X, #RMDCS2X, #RMDM2AX,
and #RMDM2BX.
Evaluation: Good idea. Has been programmed.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: EMN
Priority/Final Outcome: High.
96-076HCA214-Long Beach Community Med Ctr
Mike Fong


(Rec'd 6/5/96) 		Problem/Suggestion:
Change hospital name:
HCA214 Old: LONG BEACH COMMUNITY HOSPITAL
New: LONG BEACH COMMUNITY MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-077C50-Stanislaus
Leah Peterson
209-558-8070







(Rec'd 6/6/96) 		Problem/Suggestion:
Please change health officer to : ALVARO GARZA, M.D. (6/17/96)
Address changes:
HCA614 DEL PUERTO HOSPITAL (not on AVSS)
821 E STREET
504002 Old: PLEASANT CARE CONVALESCENT HOSPITAL
New: TURLOCK NURSING AND REHAB CNTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-078AVSS Project
(PMC)
805-893-3143




(Rec'd 6/6/96) 		Problem/Suggestion:
When using MODIFY USER LIST, adding the first entry in a list causes system to hang.
Set appropriate defaults (i.e. index length) to ensure proper list addition.
Evaluation: Minor bug that should be fixed.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-079AVSS Project
805-893-3143









(Rec'd 6/6/96) 		Problem/Suggestion:
If a cause of death, such as HYPOXIA, in CDC partially matches an AVSS list value, and the
AVSS list value is different, such as HYPOXIA OF NEWBORN, then AVSS will not accept
the user-entered value.
When user input matches a list value, then display the possible matches along with the input
value, and allow the user to select from a list of choices. Consider applying this technique
to other AVSS fields such as Race and Ethnicity.
Evaluation: Requires additional investigation as to the technical difficulty.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-080AVSS Project
805-893-3143






(Rec'd 6/13/96) 		Problem/Suggestion:
LRDs need an indicator to show if and when a certified abstract was printed. Suggest we add
a new variable called DATEAB to store and display the date a certified abstract was
printed.
Evaluation: Not difficult.
TAG Recommendation:
6/18/96: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-081AVSS Project
805-893-3143






(Rec'd 6/14/96) 		Problem/Suggestion:
Problem: Larger sites, such as OSR, have poor time response due to large volume of records.
Suggestion: Partition data base by year of birth, with each year on a separate remote volume
group and ideally on its own hard disk. Use M's extended global syntax to file records in
appropriate remote volume group according to year of birth.
Evaluation: Under development at UCSB. Apply for 1997 data at OSR.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-082C30-Orange
Renee Oberdorf
714-834-5395























(Rec'd 6/20/96) 		Problem/Suggestion:
Add zip codes:
92602 - IRVINE 92856 - ORANGE
92603 - IRVINE 92857 - ORANGE
92604 - IRVINE 92859 - ORANGE
92606 - IRVINE 92861 - ORANGE
92612 - IRVINE 92862 - ORANGE
92614 - IRVINE 92863 - ORANGE
92616 - IRVINE 92864 - ORANGE
92618 - IRVINE 92865 - ORANGE
92620 - IRVINE 92866 - ORANGE
92623 - IRVINE 92867 - ORANGE
92697 - IRVINE 92868 - ORANGE
92698 - SANTA ANA 92869 - ORANGE
92780 - TUSTIN 92870 - PLACENTIA
92781 - TUSTIN 92871 - PLACENTIA
92782 - TUSTIN 92883 - ORANGE
92811 - ATWOOD 92885 - YORBA LINDA
92821 - BREA 92886 - YORBA LINDA
92822 - BREA 92887 - YORBA LINDA
92823 - BREA
92831-92838 - FULLERTON
92840-92846 - GARDEN GROVE
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-083AVSS Project
805-893-3143






(Rec'd 6/21/96) 		Problem/Suggestion:
Problem: The county CBC file layout, based originally on state specifications, recorded
blanks for variable #57 (Box C) in position 482. Now that AVSS infers marital status, we
might as well report it. Write the actual value of Box C into position 482 of the county
CBC file.
Evaluation: See AMR 96-105.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Pending.
96-084AVSS Project
805-893-3143





(Rec'd 6/21/96) 		Problem/Suggestion:
Allow INCOMPLETE CERTIFICATE REPORT under BIRTH CERTIFICATE, and
possibly other forms as well, to be run with ranges using indexes other than date of event;
i.e., by filing variable, %UP, etc.
Evaluation: Not easy.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Low.
96-085AVSS Project
805-893-3143




(Rec'd 7/1/96) 		Problem/Suggestion:
Several cases have arisen where ^S and ^F fields are non-null. Develop a special filing
program double check to prevent these errors.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-086AVSS Project
805-893-3143




(Rec'd 7/1/96) 		Problem/Suggestion:
Enable extended global syntax for record filing in MSM multi-volume database systems.
Special filing program (FSxxSF0) will determine the appropriate directory, see 96-081.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-087C30-Orange
Renee Oberdorf
714-834-5395




(Rec'd 7/8/96) 		Problem/Suggestion:
Change hospital name:
HCA683 Old: KAISER HOSPITAL: ANAHEIM
New: KAISER FOUNDATION HOSPITAL
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-088AVSS Project
805-893-3143







(Rec'd 7/10/96) 		Problem/Suggestion:
If a user stops data entry during HCA-to-LCA linkage and AVSS times out, then
the record is ^Filed and marked as incomplete. If they stop at 17 (Date of Regis-
tration), AVSS will ^F automatically. If they stop at LFN, AVSS will eventually
end up back at the LFN prompt, and when the user returns and enters LFN, then
AVSS files at that point as incomplete.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-089C33-Riverside
Linda Barron
909-358-5261


(Rec'd 7/17/96) 		Problem/Suggestion:
Add city of CANYON LAKE to zip 92587-SUN CITY.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-090C43-Santa Barbara
Lorna Backus
805-681-5151



(Rec'd 7/23/96) 		Problem/Suggestion:
Change hospital name:
HCA557 Old: GOLETA VALLEY COMMUNITY HOSP
New: GOLETA VALLEY COTTAGE HOSP
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-091C24-Merced
Sue Ollis
209-385-7716


(Rec'd 7/25/96) 		Problem/Suggestion:
Add city of SANTA NELLA to zip 95322-GUSTINE.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-092C37-San Diego
Peggy Walisch
619-515-6711





(Rec'd 7/26/96) 		Problem/Suggestion:
In LIST TO BE SENT TO THE HEALTH DEPT, when ^L is entered at the prompt
"ENTER DATE OF LIST TO BE RE-PRINTED", if there are more dates than can be
displayed on one screen, the first-listed dates (which are always the most current dates)
scroll off the screen. Fix scrolling off-screen problem for these dates.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-093C19-L.A.
Larry Portigal
213-240-7785






(Rec'd 7/30/96) 		Problem/Suggestion:
Problem: Inadequate system security and recovery procedures.
Solutions: Develop the necessary procedures/instructions for County systems to ADD the
option to start system journalling activities to AVSS System startup.
Evaluation: This is a specialized M-Technology data recovery technique that is site-specific and
requires local M expertise; a similar situation as with VAX implementations where local
Data Processing staff assumes the responsibility.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
96-094AVSS Project
805-893-3143






(Rec'd 8/5/96) 		Problem/Suggestion:
Per Handbook of Birth and Death Registration (p. 41) dated March 1, 1996, acceptable
entries in field 12B may not contain punctuation marks or other characters such as slashes
or dashes (e.g. "MOTHER FATHER" is acceptable; "MOTHER,FATHER", "MOTHER/
FATHER", and "MOTHER-FATHER" is not acceptable).
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-095AVSS Project
805-893-3143





(Rec'd 8/5/96) 		Problem/Suggestion:
Per Handbook of Birth and Death Registration (p. 77) dated March 1, 1996, children born
outside a hospital are not eligible for NANA. Disallow an entry of "Y" in SSA1 and SSA2
when a home birth is being registered.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-096C19-L.A.
Larry Portigal
213-240-7785










(Rec'd 8/5/96) 		Problem/Suggestion:
Problem: The Census tract hit rate using our present FSCT globals and routines is approxi-
mately 80-85%. This leaves a large portion of our records with no ctract. In order to
expedite the correction process, we create an ascii file from the FSREJ global. This file is
then sent to another section, where the rejects are corrected and actual census tracts are added
to the ascii record. Attached is a sample printout of the file, indicating where the LFN and
Ctract values are located in the ascii file.
Solution: Develop a generic utility that will allow the user to specify the location of the
LFN (index) and the Ctract value in a named ascii file and then to read that file in order
to update the census tract for the record in ^FS indexed by LFN.
Evaluation: Needs investigation.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
96-097AVSS Project
805-893-3143





(Rec'd 8/6/96) 		Problem/Suggestion:
Change hospital name:
HCA526 Old: ST. MARY'S HOSPITAL
New: ST. MARY'S MEDICAL CENTER
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-098C49-Sonoma
Linda Hickam
707-576-4708












(Rec'd 8/6/96) 		Problem/Suggestion:
DEATH CERTIFICATE facility name changes:
491003 Old: MANZANITA MANOR
New: CARE WEST MANZANITA

491035 Old: PETALUMA CARE AND REHAB
New: PETALUMA NURSING & REHAB

Add facility:
499006 ST. ROSE MANOR (Residential care facility)
440 ARROWOOD DR.
SANTA ROSA, CA 95407
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-099C49-Sonoma
Ana Castillo-Williams
707-576-4708




(Rec'd 8/6/96) 		Problem/Suggestion:
When registering a new CMR patient, after entering a first name and/or last name that could
be a duplicate, the program lists all the possible duplicates but it doesn't stop at each screen
so one can verify for duplicates. A stop at each screen is necessary so duplicates can be
checked accurately.
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
96-100C49-Sonoma
Linda Hickam
707-576-4708



(Rec'd 8/6/96) 		Problem/Suggestion:
On Death Record, I would like to be prompted for fields 117 and 118 instead of having to
edit these fields before filing record.
Evaluation: Needs TAG discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
96-101C43-Santa Clara
408-885-4292







(Rec'd 8/12/96) 		Problem/Suggestion:
On an HCA, in field 30-COMPLICATIONS AND PROCEDURES OF LABOR AND
DELIVERY, the value 30 was entered for a maternal death. The maternal death occurred
because of an auto accident and not as a result of the labor and delivery. The value 30
was changed to 31 but the validation message of maternal death remained and cannot
be removed. Validation message needs to be removed when field 30 was changed.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-102HCA178-Glendale Adventist Med Ctr
Ana Guerrero
818-409-8171

(Rec'd 8/13/96) 		Problem/Suggestion:
Change hospital name:
HCA178 Old: GLENDALE ADVENTIST MED. CENTER
New: GLENDALE ADVENTIST MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-103C19-LA
Sue May
213-240-7785




(Rec'd 8/16/96) 		Problem/Suggestion:
Change hospital name:
HCA267 Old: MEDICAL CENTER OF NORTH HOLLYWOOD - AMI
New: MED CTR OF NORTH HOLLYWOOD
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-104AVSS Project
805-893-3214


























(Rec'd 8/23/96) 		Problem/Suggestion:
Problem: SENT1 is presently ambiguous and has virtually no useful purpose because:
It is set only on the sending computer.
It is set again when LCAs are transferred from the LRD to OVR. This is because
it was originally designed to determine when the hospital birth record (HCA) was sent
to the LRD. Now that AVSS is transmitting electronic records to OVR, it can have
several interpretations at the LRD and possibly at OVR.
Additional problem: At present SENT in LCA (as displayed at 21,63) wraps around due
to its extreme right position, and it is on a different line than SENT1. Also, as discussed
below SENT1 will be renamed into SENTHCA and SENTLCA and should no longer be
displayed.
Solution:
Set a new date variable SENTHCA at both the hospital and the LRD whenever an HCA
is transmitted (from hospital to LRD).
Set a new date variable SENTLCA at both the LRD and OVR whenever an LCA is
transmitted (from LRD to OVR).
Rename existing SENT1 values to SENTHCA for HCA forms and to SENTLCA for
LCAs.
I believe this means that SENTHCA can be interpreted as the date of last electronic
transmission of the HCA form to the LRD, and that SENTLCA can be interpreted as the
date of the last electronic transmission of the LCA form to OSR.
Additional solution: Move the display for Field 31 of LCA from 19,36 to 19,16. Move
display for SENT from 21,63 to 19,30. Remove display for SENT1. Display SENTHCA at
19,46 and SENTLCA at 19,62. Make corresponding adjustments in HCA as well, except omit SENTLCA. (Also, print coordinates for DATEAB - see AMR 96-080)
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: High.
96-105AVSS Project
805-893-3143


















(Rec'd 8/23/96) 		Problem/Suggestion:
Problem: California law will require information on the marital status to be entered on
electronic birth certificates.
Solution: Program Version 4.6 to include the following question:
MAR. FATHER AND MOTHER MARRIED?
With the same response (Y,N,U) but with new help instructions to be provided soon.
This prompt will now immediately proceed field 6A (first name of father).
Note1: Variable name is now MAR, not MMAR and internal value will be IMAR not
IMMAR.
Note2: Alan will send new coding rules and help instructions.
NOTE TO AVSS PROGRAMMERS: DO NOT START PROGRAMMING UNTIL WE GET
FINAL SPECS FOR THIS AND THE FOLLOWING (THERE MAY BE CHANGES ---
YOUR INPUT IS WELCOME).
Since the bill will likely become law before we begin implementing Version 4.6, we should
go ahead and insert the prompt (after SSA2 and before NEWS) in HCA. Alan thinks we
can just implement it as we update the sites, i.e., it will not have to take effect simultaneously
at all sites on January 1, 1997 --- however, he will check to be sure.
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: High.
96-106AVSS Project
805-893-3143







(Rec'd 8/23/96) 		Problem/Suggestion:
Problem: The standard report #HLATR1T (Late Registration Report) has no meaning at the
HCA level since it compares the time delay between Fields 4A and 17, but Field 17 is not
yet available at the HCA level.
Suggestion: Delete #HLATR1T and add #HLATR2T (Late Submission Report) which will
be identical to #FLATR2T, except it applies to the HCA form.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn.
96-107C61-Berkeley
Jeff Wyles, PhD
510-644-6495














(Rec'd 8/27/96) 		Problem/Suggestion:
The problem of how to deal with out-of-hospital births has been a recurrent problem in the
registration of birth records. Often there are problems discerning the licensed status of
certified nurse midwives and/or lay midwives as attendants at the births (boxes 13A &
13B). One proposal could be to have the Board of Consumer Affairs (Nursing board section)
provide the Office of Vital Records (OVR) with an annual updated list of all licensed CNM's
and lay midwives that are currently licensed in this state. If OVR staff could then take on
responsibility of doing the data entry on these individuals (with the assistance of AVSS
programmers), maybe we could better track this process and ensure proper information on
the birth certificates. This option would not eliminate others such as paramedics, spouses,
or any other individuals in attendance from signing when necessary. However, with
a statewide list (in AVSS), it might make matters easier for everyone involved in the birth
registration process.
Evaluation: Depending on the size of the list, it could be difficult and confusing. Needs TAG
discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
96-108HCA575-San Jose Med Ctr
Penny Thurman
408-998-3212



(Rec'd 8/28/96) 		Problem/Suggestion:
Change hospital name:
HCA575 Old: SAN JOSE MEDICAL CENTER
New: COLUMBIA SAN JOSE MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-109C43-Santa Clara
Esther Starrett
408-885-4293






(Rec'd 9/3/96) 		Problem/Suggestion:
Change hospital names:
HCA570 Old: THE GOOD SAMARITAN HOSPITAL
New: COLUMBIA GOOD SAMARITAN HOSP
HCA746 Old: SOUTH VALLEY HOSPITAL
New: COLUMBIA SOUTH VALLEY HOSPITAL
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-110AVSS Project
805-893-3143
















(Rec'd 9/18/96) 		Problem/Suggestion:
PROBLEM: NCHS needs California's electronic birth certificates on a more timely basis.
SOLUTION: Create new option at OSR (only), called "NCHS FILE GENERATION" to
generate a NCHS file using the same procedure as presently exists to send a CBC file to Data
Systems Branch. A new unique sequential number (SQN for sequential number?) would be
written to the file in place of State File Number. A new global (name?) would be created to
allow records to be indexed by SQN. NCHS file would be written to disk on OSR computer,
not to network. This file would be created monthly, zipped into a self-extracting *.EXE file,
and forwarded to Ron Chamblee via Wonder/PC.
Note1: I have attached NCHS.EXE, a self-extracting file of 1000 NCHS records. Unzipped
file was 257kb, zipped down to 36kb, and was 51kb as an EXE file. This suggests that the
monthly EXE file would be about 2mb, which is reasonable to transmit via Wonder/PC. Ron
Chamblee's Wonder address is RFC2.
Note2: Alan will investigate RFC2's statement about "…all data items, not just current flow
items --- will be transmitted".
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-111C19-Los Angeles
Larry Portigal
213-240-7785


(Rec'd 9/6/96) 		Problem/Suggestion:
Add form selection to AVSS DATABASE INTEGRITY CHECKER.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-112CT-Connecticut
Joseph Lichaa
860-509-7965







(Rec'd 9/9/96) 		Problem/Suggestion:
The Social Security Administration is requesting that the Enumeration at Birth Record Layout
be changed effective August 1997. Header and Trailer records shall also be modified.
Required modifications are described in the Social Security Memorandum dated September 4,
A copy is attached for your use.
Please modify AVSS accordingly. Completion of task ahead of schedule will allow AVSS
Project and the Health Department to test modifications prior to formal transmittal to the SSA.
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Low.
96-113C30-Orange
Greg Pantenberg
714-834-5268




(Rec'd 9/13/96) 		Problem/Suggestion:
Change hospital name:
HCA388 Old: HUNTINGTON BEACH MEDICAL CTR
New: COLUMBIA HUNTINGTON BCH HOSP
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-114C23-Mendocino
Rosemary Rodriguez
707-463-4136



(Rec'd 9/13/96) 		Problem/Suggestion:
Change facility name:
231024 Old: CARE WEST - NORTHBROOK NURSING CENTER
New: WILLITS NURSING & REHAB
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-115C30-Orange
Greg Pantenberg
714-834-5268




(Rec'd 9/17/96) 		Problem/Suggestion:
Change hospital name:
HCA404 Old: WEST ANAHEIM MEDICAL CENTER
New: COLUMBIA WEST ANAHEIM MED CTR
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-116C07-Contra Costa
Mary Ellen Garcia
510-646-2508


(Rec'd 9/20/96) 		Problem/Suggestion:
Change hospital name:
HCA042 Old: DELTA MEMORIAL HOSPITAL
New: SUTTER DELTA MEDICAL CENTER
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done.
96-117AVSS Project
805-893-3143

























(Rec'd 9/24/96) 		Problem/Suggestion:
Immediately following the new field MAR, AVSS should conditionally prompt (do not
prompt if MAR = YES so that DECP will then be undefined) for:
DECP. HAVE PARENTS SIGNED A DECLARATION OF PATERNITY?
With a Yes, No, or Unknown response.
Incorporate the following (provisional) instructions into HELP response for DECP:
A VOLUNTARY DECLARATION OF PATERNITY IS REQUIRED IN ORDER FOR THE
FATHER'S INFORMATION (FIELDS 6A-8) TO APPEAR ON THE BIRTH CERTIFI-
CATE. THE BIRTH CERTIFICATE MAY BE AMENDED TO ADD THE FATHER'S
NAME AT A LATER DATE ONLY IF PATERNITY FOR THE CHILD HAS BEEN
ESTABLISHED BY A JUDGEMENT OF A COURT OF COMPETENT JURISDICTION
OR BY THE FILING OF A VOLUNTARY DECLARATION OF PATERNITY. A YES/NO
RESPONSE IS REQUIRED: THIS QUESTION DOES NOT HAVE "WITHHELD" AS A
VALID RESPONSE. ONLY IF THE PARENTS ARE UNAVAILABLE SHOULD YOU ENTER "UNKNOWN".
The response to DECP will determine the prompting for 6A-8 as follows:
Y = Prompt for 6A-8 as usual
N = Issue warning with help message above, then "ARE YOU SURE?" then prompt for
DECP if answer is NO, and automatically fill 6A-8 with dashes if the answer YES.
U = Issue warning with help message above, then "ARE YOU SURE?" then prompt for
DECP if answer is NO, and prompt for 6A-8 if the answer is YES.
Note3 (To Alan and Rod): The original help for MAR called for a NO response when the
mother was widowed or divorced. This would mean that the 6A-8 would be dashes. No
doubt this will be changed.
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: High.
96-118C19-Los Angeles Larry Portigal
213-240-7785












(Rec'd 9/26/96) 		Problem/Suggestion:
Problem: Using the existing DMR form in the district, there is no easy way to determine
whether or not an individual case has been followed up and completed by nursing.
Proposed solution(s):
Option #1: Add two (2) additional date fields to the DMR form: Date Sent to Nursing
(DATNURS) and Date Epi Ret'd from Nursing (DATRETD). Develop a simple line listing
report which looks for missing dates in the DATRETD field. This report could be entitled
"District Outstanding Case Report" or CD Overdue List.
Option #2: Alternatively, it might be more standard to develop the List to be Sent to HD
option for the DMR forms. If this option were functional, then we could define outstanding
cases as those whose SENT2 date were undefined. This would yield similar results to the
first option.
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
96-119HCA041-Merrithew Memorial Hospital
510-370-5217






(Rec'd 9/27/96) 		Problem/Suggestion:
In the HOSPITAL BIRTH RECORD OPTION, in REGISTER BIRTH, field 19, and 22, the
Hispanic Father, and Mother, has the word 'HISPANIC' listed as a possibility. Patricia
Andrews at the state says that it is not allowed and the certificate returned if that is response on
the certificate. She said that if the parents list themselves as 'HISPANIC' with no specific
nationality then the clerks are to put 'WITHHELD' in 19 and/or 22.
In the fields 19 and 22, take out the word 'HISPANIC' from the list as a possible response
to those fields.
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
96-120AVSS Project
805-893-3214





(Rec'd 9/27/96) 		Problem/Suggestion:
Problem: AVSS presently allows any free text entry for 5D in HCA and LCA for home births.
Solution: Allow only CA counties for 5D. Note, there is already a check to allow 5D to equal only XIND.
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:


Updated October 3, 1996 by RL Williams

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