1997 AVSS Modification Requests

AMR No.Site And
Requester 		Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Priority/Final Outcome
97-001C24-Merced
Sue Ollis
209-385-7716 		Problem/Suggestion: Change hospital name for HCA348 from MERCED COMMUNITY MEDICAL CENTER to SUTTER MERCED MEDICAL CENTER.
Received: 1/2/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-002C09-El Dorado
Ardis Wise
916-621-6118 		Problem/Suggestion: Change the name of THE MARSHALL HOSPITAL to MARSHALL HOSPITAL (HCA054, facility #90933).
Add CAMERON PARK to zip 95682.
Add facility-90863 EL DORADO CONVALESCENT HOSPITAL, 3280 WASHINGTON STREET, PLACERVILLE, CA 95667.
Change facility name 92347 from GOLD COUNTRY HEALTH CENTER to GOLD COUNTRY CONVALESCENT HOSPITAL.
Received: 1/7/97.
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-003C12-Humboldt
Pam Isaac
707-445-6200 		Problem/Suggestion: Add hospital HCA075-ST. JOSEPH HOSPITAL, 2700 DOLBEER ST., EUREKA, CA 95501
Received: 1/7/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-004AVSS Project
RLW
805-893-3143 		Problem/Suggestion: Problem: The duplicate check under CMR registration will list potential matches when only 3 characters of the last name and 2 of the first name match. This is too few for most county sites. Enhance the duplicate check DUP^FSCMRVAL to allow variable length matching for first and last name according to site volume using the same approach as for births.
Received: 1/9/97
Evaluation: By JAM: Ok. Create global value indicating number of characters to search with (ala LCA)
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-005HCA180-Huntington East Valley Hospital
Marilyn Caponong
818-335-0231 x245 		Problem/Suggestion: Change hospital name (HCA180) from GLENDORA COMMUNITY HOSPITAL to HUNTINGTON EAST VALLEY HOSPITAL.
Received: 1/10/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-006C50-Stanislaus
Leah Peterson
209-558-8070 		Problem/Suggestion: Change facility name (500827) from HILLHAVEN CONVALESCENT HOSPITAL to ARBOR VALLEY NURSING & REHAB CENTER.
Received: 1/13/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-007C40-San Luis Obispo
Marian Bunya
805-781-5536 		Problem/Suggestion: Add zip 93447-PASO ROBLES.
Received: 1/15/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-008HCA453-Columbia Chino Valley Med Ctr
Wauleah Larson
909-464-8622 		Problem/Suggestion: Change hospital name (HCA453) from CHINO VALLEY MEDICAL CENTER to COLUMBIA CHINO VALLEY MED CTR
Received: 1/15/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-009AVSS Project
PMC
805-893-7344 		Problem/Suggestion: For foreign import forms, users would like to verify that SSA1/SSA2 data has been read properly. Add Field F to foreign import form for display purposes.
Received: 1/16/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/2/97.
Priority/Final Outcome: Done.
97-010AVSS Project
PMC
805-893-7344 		Problem/Suggestion: Add $D check for 6A, 6B, 6C in sub-field check for field 7 to prevent foreign import errors.
Received: 1/16/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 1/16/97
Priority/Final Outcome: Done.
97-011Stan Bissell,CDC
AVSS Project
RLW
805-893-3143 		Problem/Suggestion: I have reviewed the listing AVSS DISEASE LIST SORTED BY AVSS NAME and suggest the following revisions be made to the REP column.
BOT-INF; New RPT Value: YES
BOT-UNSP; New RPT Value: YES
ECHINOCS; New RPT Value: YES; Comment: TWO INSTANCES
GRAN-ING; New RPT Value: NO
LYMPH-VEN; New RPT Value: NO
MEASLES; New RPT Value: YES; Comment: TWO INSTANCES
MSLS-IMP; New RPT Value: YES
MSLS-IND; New RPT Value: YES
RABIES-A; New RPT Value: YES
RABIES-H; New RPT Value: YES
SCHISTO; New RPT Value: NO; Comment: SECOND INSTANCE
SYP-…; New RPT Value: YES; Comment: ALL INSTANCES
YERSINIS; New RPT Value: YES
Received: 1/17/97
Evaluation: By JAM: OK. Will update disease table entries for reporting status (this field used to be used for constructing file numbers. No longer used.)
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-012AVSS Project
Sharon Sasaki
415-826-7291 		Problem/Suggestion: Add hospital (HCA114):
SUTTER LAKESIDE HOSPITAL; 5176 HILL ROAD EAST; LAKEPORT, CA
(This hospital was formerly called Lakeside Community with a different address)
Received: 1/21/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-013C43-Santa Clara
Bette Ingle
408-885-4292 		Problem/Suggestion: Records are showing up with 'SINGLE' in field 3A and '1ST' in field 3B. Cannot replicate the problem but it has occurred in the following records at HCA575: 4162914, 4173565, 4185680, 4186637, and 4202488)
(Has also occurred in LRD records 1199633000751, 1199633016868, 1199643012472, 1199654003563, and 1199662003978).
Received: 1/17/97
Evaluation: Corrected in Version 4.6
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn
97-014AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Date fields in import forms are being truncated for those using the new century format. Change field length from 8 to 10 in FCA and BCA forms for fields 8, 11, 12C, and 13C.
Received: 2/3/97
Evaluation:
TAG Recommendation: 6/3/97: O.K. Also, field 27F.
AVSS Programmer: PMC - 1/31/97.
Priority/Final Outcome: Done.
97-015AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Correct errors during CDC tape generation. PGM=FSCDC94A. Done 12/16/96.
Received: 2/3/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 12/16/96.
Priority/Final Outcome: Done.
97-016AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Errors are occurring during foreign import. Because we use code in HCA for validation checks, we need to increase the reliability of that code to account for differences between direct registration and foreign import. Add better $D checks in HCA (i.e. field 7).
Received: 2/3/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 1/16/97.
Priority/Final Outcome: Done
97-017AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Correct problem in LFN barcode generation for death records. Change code 1 to 3 at LFNCHK+3 in ^FSCDCGEN. Also, change references of "BIRTH" to "DEATH" in lines ASKREAL and FINVER+5.
Received: 2/3/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/27/97.
Priority/Final Outcome: Done.
97-018AVSS Project
805-893-3143 		Problem/Suggestion: Linda Allen in Shasta County found a problem with the #CDCLST6 report due to the arrival of CDC reallocates. It is indexed by %FI, which is OK as long as just one LRD was entering CDC records. But with reallocates, running the report by consecutive date ranges would miss later-arriving reallocates.
Received: 2/4/97
Evaluation: By JAM: Modify report to use %UP index. Modify reallocation software to update %UP on receiving end.
TAG Recommendation: 6/3/97: O.K. Involves 2 changes: 1) Use %UP index and 2) Update %UP when record is filed on receiving system.
AVSS Programmer: JAM
Priority/Final Outcome:
97-019AVSS Project from C33.
805-893-3143 		Problem/Suggestion: Treat chlamydia complication of PID the same way it is treated when it occurs for GC. Count as one case of GC (or chlamydia) AND one case of PID in the WPR report.
Received: 2/4/97
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-020C41-San Mateo
Mindy Hollenbeck
415-573-2373 		Problem/Suggestion: Please add date of birth to report #CDCLST3.
Received: 2/7/97
Evaluation: Need to create Handbook of #CDC reports (Gail)
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-021AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: As we implement more sophisticated logic in date indexing structures, it is still desirable to display values in standard date format instead of $H format. Enhance the Person Selector (FSS) to check containment of date values instead of equals.
Received: 2/10/97
Evaluation: Worthwhile enhancement.
TAG Recommendation:
AVSS Programmer: PMC - 2/7/97.
Priority/Final Outcome: Done
97-022C49-Sonoma
Linda Hickam
707-576-4708 		Problem/Suggestion: Facility name changes:
HCA606, facility #: 490964
Old: HEALDSBURG GENERAL HOSPITAL New: COLUMBIA HEALDSBURG GENERAL HOSP
Facility #: 490907
Old: NORTHCOAST REHAB CENTER New: NORTHCOAST HEALTHCARE CENTERS
New facilities:
Facility #: 499012
MONTE VERDE REST HOME; 5570 MONTE VERDE DRIVE; SANTA ROSA, CA 95409
Facility #: 499013
HILDERGARDEN BOARD AND CARE HOME; 65 URSULINE ROAD; SANTA ROSA, CA 95403
Received: 2/14/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-023C49-Sonoma
Linda Hickam
707-576-4708 		Problem/Suggestion: Change hospital name:
HCA606
Old: HEALDSBURG GENERAL HOSPITAL
New: COLUMBIA HEALDSBURG GENERAL HOSPITAL
Received: 2/14/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-024HCA196-Huntington Memorial Hospital
Jackie Wade
818-397-3753 		Problem/Suggestion: If I do a query and save the output, please print the report "description" as the title on the report when I print it later.
Received: 2/19/97
Evaluation: By PMC; OK, routine ^FSRG3.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/27/97.
Priority/Final Outcome: Done.
97-025C19-Los Angeles
Sue May
213-240-7785 		Problem/Suggestion: Change zip 91108 to SAN MARINO from PASADENA.
Received: 2/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-026AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Viewing the communication log can be somewhat cumbersome. Create a routine that formats the log information into a nicely formatted table for sites by date for the last week.
Received: 2/21/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC 7/18/97.
Priority/Final Outcome: Done
97-027AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: Entering a two-word cause of death for 107A-D that exactly matches an ICDA-9 entry, e.g. 427.5=Cardiac Arrest, for CDC will not match a keyword since keywords are single entities. This results in no ICDA code stored in AVSS.
Possible solution: Explore the possibility of running an exact match after the keyword search for CDC 107A-D.
Received: 2/24/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 8/19/97.
Priority/Final Outcome: Done.
97-028Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Received call from Val Spooner, Yuba county regarding calendar in AVSS CMR being incorrect for FROM date on WPR report - this seems consistent among WPR reports from various counties. (See attached example).
Received: 2/28/97
Evaluation: JAM: Modify #CMRWPR report to use the correct internal value. When we run a report on a date range there is a V1LO and %V1LO variable created. V1LO is the external date the user specifies, %V1LO is the internal version of V1LO-1 so that when we start stepping thru the index we start on the correct day. I should be passing V1LO and %V1LO+1. The example attached to the AMR would be affected: 1/27/1997 is Day 2 of week 5.
TAG Recommendation: 6/3/97: O.K., minor technical fix.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-029CT-Connecticut
Joseph Lichaa
860-509-7965 		Problem/Suggestion: The National Center for Health Statistics is requesting that the fetal coding be changed to a new format. Enclosed is a copy of the package received detailing procedures and other information necessary to perform the conversion.
NCHS is also requesting that data be submitted in both new and existing formats until further notice. Please modify AVSS accordingly. Generating new NCHS fetal tape to file is requested.
Please prioritize this conversion, and allow sufficient time for testing. The State of Connecticut plans to start testing the conversion in January 1997. NCHS is expecting both files during the first quarter of 1997.
Received: 3/11/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-030HCA261-Pioneer Hospital
Alda Goncalves
562-865-6291 		Problem/Suggestion: Please try to eliminate the extra title line that prints at the end of these two generator reports: #HANOMT and #HMDCS2X.
When I print these two reports, an extra title is left pending to print in the printer (since it's not a full page) and the title shows up at the top of the next document that is printed.
Received: 3/11/97
Evaluation: By PMC; OK - Use XPRT+$C(12) to eject page. Will be done for all affected reports.
TAG Recommendation: 6/3/97: O.K.. PMC will check all standard reports.
AVSS Programmer: PMC - 10/27/97.
Priority/Final Outcome: Done.
97-031C49-Sonoma County
Ana Castillo-Williams
707-576-4708 		Problem/Suggestion: When fields MAR and DECP are skipped and COMPLETE INCOMPLETE is used to enter the fields later, if "YES" is entered in MAR, AVSS then prompts for DECP. Since the parents are married, the only way to enter the father's name is to enter "YES" in DECP which is not correct because the POP form has not been filled out.
Received: 3/11/97
Evaluation: Bug to be fixed in 4.7
TAG Recommendation:
AVSS Programmer: PMC - 3/27/97.
Priority/Final Outcome: Done
97-032AVSS Project (EMN)
805-893-3214 		Problem/Suggestion: Change suboption name CBC FILE GENERATION to GENERATE CBC FILE (1400) to match other CBC file generation suboptions.
Received: 3/17/97
Evaluation: O.K., should notify users of change.
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-033C01-Alameda
Debbie Martin
510-268-2579 		Problem/Suggestion: Errors were encountered in the CDC tape generation program. They relate to problems with unexpectedly long values for various fields. Update routine FSCDC94B using $E to fix the problem.
Received: 3/19/97
Evaluation: Bug fixed for 4.6A/4.7
TAG Recommendation:
AVSS Programmer: JAM - 3/19/97.
Priority/Final Outcome: Done.
97-034C37-San Diego
Peaches Grant
619-515-6640 		Problem/Suggestion: The current AVSS system does not allow data entry of morbidity reports once they are received. Data entry must wait until the case history is complete (for Kawasaki Disease, this can take up to 3 months). As a result, we have no automated internal tracking system FOR REPORTED INFECTIOUS DISEASE. Due to the nature of infectious disease, and with over 100 reports received each week, this seriously impairs our ability to access data in a timely fashion (e.g. how many cases of E. Coli 0157:H7 were reported during the past week when an outbreak is suspected). It also impairs our ability to identify duplicate/triplicate morbidity reporting, and to identify the status of suspect/pending cases and the case worker. We propose adding a "case status" variable which would allow suspect and/or pending cases to enter the system, while only true cases are reported to the State. We also propose a "comments" variable be added to readily identify staff members assigned to pending and suspect cases.
Received: 3/19/97
Evaluation: See 97-063. Use DMR for suspected/pending cases then link to CMR when confirmed. This has worked well in Los Angeles County. Second request suggests adding a COMMENT field (see 97-065). Also see 96-153. Will require AVSS change to allow other LRDs to use DMR. Also, should add COMMENT field for both DMR and CMR.
TAG Recommendation: 6/3/97: After modest reprogramming, C37 could use DMR/CMR method of entering Confidential Morbidity Reports by placing pending cases in DMR and confirmed cases in CMR. See AMRs 97-063 and 97-065.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-035RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: One of the hospitals called me today and said they had a baby born with the last name of only one letter. AVSS would not accept it. When you design the new AVSS, please let AVSS accept one letter in the first, middle, and last names of the child, mother, and father.
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-036RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: A law may be passed which will require us to collect the social security numbers of the parents. Because of the uncertainty of if and when this law will be passed, we would like you to program the new AVSS system to be able to prompt the hospital clerk for the mother's and father's social security number effective July 1, 1996. We do not want it activated, however, until we tell you. This way if and when the law is passed, AVSS will be ready. At that time, you would also have to fix the tape1 output program so we can bring the social security numbers of the parents over to our system.
The above scenario presumes that we will receive the new AVSS system for testing by May 15, 1996, If we do not have 2-3 weeks for testing and improvements, it will not be possible to install the new system by July 1, 1996, and this will have to be made on the current system.
This is a high priority
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-037RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: If a hospital clerk makes an error on Last Normal Menses (19a), AVSS Gestation is calculated. If the Last Normal Menses (19a) is later corrected, AVSS Gestation is not recalculated. Please have AVSS recalculate this field.
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-038RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: We received the enclosed memo from the Social Security Administration informing us they were making changes in the Enumeration At Birth (EAB) record layout. According to Shirley Linton, the contact person mentioned in the memo, the actual starting date to produce files using the new record layout has not been determined, but it would be on or about August 1, 1997.
Also enclosed are both the old and new record layout requirements. Please create a new program to produce the Enumeration At Birth File. Both the old and the new programs should remain on AVSS. The new program should be created as soon as possible so that we can test it, and it will be ready to use when the Social Security Administration announces the starting date.
If you have any questions, please call Roberta or me at 401-277-2812. You can also call Shirley Linton at Social Security Administration at 410-965-5895.
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-039RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: We recently noticed an error being made in the coding of a "home" birth or a "born on arrival" birth entered into AVSS. The place of birth (3C), is being coded to "99" instead of being left blank. Whenever a "home" birth or a "born on arrival" birth occurs, the record is entered into AVSS, and then County of Birth (3A), City/Town of Birth (3B), and Place of Birth (3C) are edited. When the Place of Birth is not one of the maternity hospitals, it should be coded to blank.
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-040RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Please add "AMERICAN INDIAN" and "ALASKAN NATIVE" to our race list. Also, please add "LAOTION" and "CAMBODIAN" to our ethnic list.
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-041RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Since the "Feedback" question regarding the child's social security number is always "yes", it is no longer necessary for the answer "yes" to print on the birth certificate. Can you please program AVSS so it no longer prints item 7b, (the "feedback" question).
Received: 3/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-042C37-San Diego
Peaches Grant
619-515-6640 		Problem/Suggestion: Communicable disease reporting is often duplicated (and even triplicated) due to the various providers a patient sees throughout the course of his/her illness. To determine of a client has been reported, we look in the AVSS system, which currently displays only name and file number as unique identifiers for each patient record. However, with over 300 patients with the last name "Nguyen" and 10 of those with the same first name, the currently displayed variables are insufficient to determine unique client records. We propose that the patient's date of birth and gender also be listed to save valuable time looking through individual records in display mode to determine if the case has been reported.
Received: 3/19/97
Evaluation: JAM: Using data entry to look for duplicates works fine at San Diego, it thus appears to be a training issue. RLW contacted P. Grant and instructed her on the use of the "REGISTER CONFIDENTIAL MORBIDITY REPORT" which displays disease and other unique identifiers. Also, see 97-004.
TAG Recommendation: 6/3/97: Need to know specific diseases with problems.
AVSS Programmer: JAM
Priority/Final Outcome: Withdrawn.
97-043C49-Sonoma
Linda Hickam
707-576-4708 		Problem/Suggestion: Place of Death name change:
491000 Old: LONDON HOUSE CONVALESCENT HOSPITAL
New: LONDON HOUSE HEALTH CARE
Received: 3/21/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-044DHS-Alan Oppenheim
916-324-1110 		Problem/Suggestion: Problem: In 1996, 13 records contained "Baby", 8 contained "Baby Boy", and 5 contained "Baby Girl" in item 1A. The Handbook states that when the parents cannot agree on the child's name a single dash should be entered in Items 1A, 1B and/or 1C as appropriate.
Solution: Have AVSS detect these entries in Item 1A and issue the following warning: If the child has not been named a single dash should be entered in Item 1A, 1B and/or 1C as appropriate.
Received: 3/21/97
Evaluation: If 1A, 1B, or 1C contain "BABY" then display warning message and re-prompt with an "ARE YOU SURE? <N>" prompt.
TAG Recommendation: 6/3/97: O.K. Validation may be requested by OVR.
10/6/97: Alan Oppenheim states that it should be a warning, so no CBC change is required since warnings do not require a CBC change.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-045DHS-Les Fujitani
916-445-6337 		Problem/Suggestion: DATA FIELDS - COUNTY (OF RESIDENCE OF MOTHER), STATE (OF RESIDENCE OF MOTHER), and COUNTY (OF BIRTH OCCURRENCE)
A cross reference between county (of residence of mother), state (of residence of mother), and county (of birth occurrence) should be added to the CBC Specifications. Therefore, the following cross reference needs to be added to AVSS:
If the county (of residence of mother) is code "999" (unknown nativity), and the state (of residence of mother) is code "105" (California), then recode the county (of residence of mother) to the county (of birth occurrence) code.
Received: 3/31/97
Evaluation: RLW/JAM: OK, but will need to receive an updated CBC page. See AMR 97-129.
10/9/97: Per Alan Oppenheim, change to CBC specs as Special Consideration under 24B:
24B-COUNTY (OF RESIDENCE OF MOTHER)
If the County (of Residence of the Mother) is unknown, and the State (of Residence of Mother) is California, then code County (of Residence of Mother) to County of Occurrence.
TAG Recommendation: 6/3/97: On hold; postponed.
AVSS Programmer:
Priority/Final Outcome:
97-046DHS-Les Fujitani
916-445-6337 		Problem/Suggestion: DATA FIELD - EXPECTED PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY
Validation required on state transmittal list should be "yes" instead of "no" on the CBC Specifications. Therefore, the following validation criteria needs to be added to AVSS:
If expected principal source of payment for delivery is coded "00" (medically unattended birth), and the birth occurred in a California maternity hospital, then this code requires validation before acceptance.
Received: 3/31/97
Evaluation: RLW/JAM: OK, but will need to receive an updated CBC page.
10/6/97: Page 101 of the 10/3/97 CBC update OKs this AMR. The 10/3/97 update has not yet been officially approved, but it is likely to be, so I think it is OK to go ahead at this time. We should hear officially in a week or so.
This will not be a validation, but a recode under "Special Considerations" (i.e., it will only affect the CBC tape, with "00" recoded to "99"). This may be a precedent of actually changing a numeric value on the CBC file so it will no longer agree with the AVSS data base.
10/9/97: Per Alan Oppenheim, change to CBC specs as Special Consideration under 28B:
28B EXPECTED PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY
If the expected Principal Source of Payment for Delivery is coded "00" (medically unattended birth), and the birth occurred in a California maternity hospital, then recode Principal Source of Payment to 99 (unknown) on CBC file.
TAG Recommendation: 6/3/97: Was on hold but should now be O.K. to proceed.
AVSS Programmer: PMC
Priority/Final Outcome:
97-047DHS-Les Fujitani
916-445-6337 		Problem/Suggestion: DATA FIELDS - COUNTY (OF BIRTH OCCURRENCE ) and MATERNITY HOSPITAL.
A cross reference between county (of birth occurrence) and maternity hospital should be added to the CBC Specifications. Therefore, the following cross reference needs to be added to AVSS:
The county (of birth occurrence) must be identical to the county where the maternity hospital is located.
Received: 3/31/97
Evaluation: RLW/JAM: This is virtually impossible in AVSS since each hospital is tied to the LRD of birth occurrence. Need examples.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
97-048AVSS Project (EMN)
805-893-3214 		Problem/Suggestion: At C61-Berkeley, they are receiving <UNDEF>+26^FSRP4 when trying to run the CMR Weekly Report in the background. Per JAM's suggestion, remove ability to run this report in the background.
Received: 4/4/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-049AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: In Report Generator Query DataBase, AVSS truncates "UNKNOWN" to "UNK".
Solution: Modify lines TST1 and PROC+3 in ^FSRG2 to eliminate truncation.
Received: 4/7/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-050RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: 1. We have discovered that "Pacific Islander" is spelled incorrectly in the race list. It is listed as "Pacific Islandr". The "e" is missing. Can you please fix this?
2) Also, we would like "Mashantucket" listed in the Connecticut city and town list. Its zip code would be the same for Ledyard, 06339.
We would also like you to ask the question "Are you sure?" whenever a city or town is not found in the list for Connecticut, Massachusetts, and Rhode Island.
Received: 4/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-051C61-Berkeley
Marilyn Laudencia
510-644-6950 		Problem/Suggestion: Add death facility:
19029 Berkshire Retirement Home, 2235 Sacramento St., Berkeley, CA 94702
Received: 4/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-052AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Add hospital to AVSS:
HCA773 NATURAL CHOICE BIRTH CENTER
200 E. DEL MAR BLVD #126
PASADENA, CA 91105
Received: 4/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-053C43-Santa Clara
Bette Ingle
408-885-4292 		Problem/Suggestion:
Change hospital name:
HCA570 Old: COLUMBIA GOOD SAMARITAN HOSP
New: COLUMBIA GOOD SAMARITAN HOSPITAL
Received: 4/17/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-054HCA760-Mercy Southwest
805-663-6060 		Problem/Suggestion: Add hospital to AVSS to allow entry of births that occurred in the emergency room at this hospital:
HCA095 MERCY HOSPITAL, 2215 TRUXTUN AVE., BAKERSFIELD, CA 93301
Received: 4/30/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-055AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Proposed updates for NCHS city table:
Additions:
BERKELEY (cnty=7,geo=025 - straddles CNTY=1)
CHATSWORTH (cnty=56,geo=143 - straddles CNTY=19)
GROVER BEACH (cnty=40,geo=099)
MORAGA (cnty=7,geo=167)
ROSEVILLE (cnty=34,geo=244 - straddles cnty=31)
SACRAMENTO (cnty=51,geo=225 - straddles cnty=34)
SUISUN CITY (cnty=28,geo=275 - straddles cnty=48)
TURLOCK (cnty=24,geo=283 - straddles cnty=50)
WATSONVILLE (cnty=27,geo=297 - straddles cnty=44)
NCHS errors:
OLIVE (cnty=19,geo=143 - should be cnty=30)
RAYMOND (cnty=19,geo=195 - should be cnty=20)
Proposed updates for AVSS city list:
Delete geocode:
STANFORD (cnty=43)
WESTWOOD (cnty=18)
Delete entry:
AUBURN (cnty=29)
MISSIONS HILLS (cnty=42)
WATSONVILLE (cnty=35)
Update geocode:
ROSEVILLE (cnty=31,geo=233 - should be 224)
LAKE OSWEGO (state=OR,cnty=3,geo=019)
MILWAUKIE (state=OR,cnty=3,geo=023)
PORTLAND (state=OR,cnty=26,geo=027)
SALEM (state=OR,cnty=24,geo=029)
Received: 5/1/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
97-056C28-Napa
Judy Reilly
707-253-4506
AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: Update sub-field check for form=CDC, var=7 to perform automatic LFN recomputation on edit to ensure correct year.
Received: 5/2/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/27/97.
Priority/Final Outcome: Done.
97-057RI-Rhode Island Geri Palazzo
401-277-2812 		Problem/Suggestion: It was discovered that whenever Obstetric Procedures, (Item 24) is answered as "unknown", AVSS codes it to "9". It should be coding it to "99".
Then, during the Output Tape 1 Program, it transfers the "9" to "09", which is an invalid code. The Output Tape 1 Program should be coding unknowns to "99".
Please fix this immediately since we are receiving an invalid code for this item.
Received: 5/5/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-058C42-Santa Barbara
Lorna Backus
805-681-5151 		Problem/Suggestion: Change hospital name:
HCA557 Old: GOLETA VALLEY COTTAGE HOSP
New: GOLETA VALLEY COTTAGE HOSPITAL
Received: 5/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-059AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Correct naked reference problem in FSPCTIM routine that prevents DAY-OF-WEEK control of auto-shutdown.
Received: 5/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 2/26/97.
Priority/Final Outcome: Done
97-060AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Add SENTLCA node set to FSTRNOSR and FSRECOSR programs.
Received: 5/9/97
Evaluation: Already included in V4.6 (see 96-104).
TAG Recommendation:
AVSS Programmer: PMC - 9/27/96.
Priority/Final Outcome:
97-061AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: Kaiser foreign import not matching field 5A since AVSS list does not match the Kaiser list exactly. Use I5A for matching purposes.
Received: 5/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 1/31/97.
Priority/Final Outcome: Done.
97-062Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Many CMR records exist with dates in illogical order. Suggest adding rules to test dates such that:
DOB <= Onset <= Diagnosis <= Report
DOB & Onset <= Death (This rule separate to allow adding date of death to records where date of death occurred after initial report was entered.)
Received: 5/10/97
Evaluation: Not recommended since AVSS does not apply interactive edits in creating the CMR cards as it does for Birth Certificates. Moreover, data entry rules for dates are inapplicable in many cases due to the incomplete DATON, DATDX, DATREC variables. Query Data Base for 1997 CMR records reveals a high percentage of missing for DATON (76%), DATDX (33%), DATREC (27%).
TAG Recommendation: 6/3/97: O.K. to do warning message.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-063Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Problem at the state level with deleting CMRs for suspected diseases that are reported, not confirmed, then later deleted on the local AVSS computer. Suggest adding a one byte "status" field.
Received: 5/10/97
Evaluation: As in 97-034, use DMR for suspected/pending cases then link to CMR when confirmed. This has worked well in Los Angeles County. In other counties this could be accomplished by first sorting all CMR cards as suspected vs confirmed, then entering only the confirmed cases into the CMR form and the suspected into the DMR form. Only CMRs are transmitted to the state and are reported on the WPR. If a suspected case is confirmed, then the local health department would convert the DMR into a CMR and it would then be transmitted to the State. Note: At the AVSS-TAG meeting of June 18, 1996 John Williamson stated that inquiry to LRDs was made regarding interest in a CONFIRMED, DELETED, or PENDING field on the new 8.5" x 11" CMR form.
TAG Recommendation: 6/3/97: See AMR 97-034.
AVSS Programmer:
Priority/Final Outcome: Superseded by 97-034.
97-064Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Replace or expand use of field currently used in the CMR form for Salmonella serotypes for other disease subgroups.
Received: 5/10/97
Evaluation: Add serotypes is already AMR 95-039 as follows: Problem/Suggestion: Disease list needs review and/or editing since AVSS won't allow certain entries (e.g. Salmonella, Q Fever, serotype St. Paul for Salmonella, etc., are all disallowed). Can we allow entry of synonyms and/or correct the list?
TAG Recommendation: 3/1/95: AMR should be submitted for synonyms. Committee to decide on synonyms will include Mark Starr (C34), Kirt Emery (C15), John Hastings and John Williamson.
12/8/95: John Hastings will contact Mark Starr for further explanation. Note: At the AVSS-TAG meeting of June 18, 1996, LRDs were to contact John Williamson regarding interest in a sub-field for diseases to enter a serotype for any disease. This suggestion also relates to a previous AMR (93-086) submitted by Larry Portigal from Los Angeles County.
TAG Recommendation: 6/3/97: Still waiting for specifications and list. Advised to use the list that was submitted previously. Will need to know serotypes per diseases.
AVSS Programmer: JAM
Priority/Final Outcome: Awaiting list.
97-065Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Add field to the CMR form for "other" use.
Received: 5/10/97
Evaluation: See AMRs 96-153 and 97-034. Could add a 'COMMENT' field at the end of current prompting sequence.
TAG Recommendation: 6/3/97: See AMR 97-034. This could be accomplished by adding a 'COMMENT' field in 97-034.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-066Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: If a CMR record is edited to add a disease to the OUTDIS field, there is no check that the DISEASE field is either OTH-OB, FDBN-OB or WATBN-OB. Request to give a warning message that the entries are inconsistent.
Received: 5/10/97
Evaluation: There is no empirical evidence of a problem here as shown by 1997 results: Only 29 of 22,590 (0.13%) CMR records had values for OUTDIS. These values were as follows:
FDBN-OB ... 3 ... 10.34%
OTH-OB ... 19 ... 65.52%
OUTBREAK ... 7 ... 24.14%
Perhaps a written procedure by the state on how to manage outbreaks would be useful here.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
97-067Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Encourage associating outbreaks with cases, add reports to print download content of the OUTNUM field, and include OUTNUM as a select item in FILE# OR INDEX TO SEARCH>.
Received: 5/10/97
Evaluation: With only 29 outbreaks reported of 22,590 cases in 1997, and with nearly all in a single LRD, this appears to be a training problem, not a software fix. It is questionable to add OUTNUM as an index since indexes should be complete and accurate. Perhaps the state could begin an outreach education program regarding the reporting of outbreaks. Note that OUTNUM is not a field on the current CMR card. AVSS was designed to simply manage and report data items from the CMR card, not as an outbreak reporting system. With such a small volume of specialized information perhaps a specialized data system for outbreaks would be more appropriate.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
97-068Stanley R. Bissell
DHS-DCDC
916-323-9808 		Problem/Suggestion: Modify algorithm that calculates AGE, to use the reported date that would be closest to date of onset, i.e., that age be calculated from DOB to the first reported event in the order of DATON, DATDX, DATREC, %FILE, DATDTH.
Received: 5/10/97
Evaluation: Not recommended since, as in 97-062, the suggested algorithm would be using incomplete dates from the alternative variables. Also, the user can override the AVSS default if a different age is reported on the CMR card. The current CMR card does not define the reference date to use for computing age. Also, is there any evidence of a problem here?
TAG Recommendation: 6/3/97: See AMR 97-062. If 97-062 is not done, withdraw this.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
97-069C01-Alameda
Deborah Martin 		Problem/Suggestion: I need a place of death facility name change as follows:
Old name: Crestwood Conv. Hosp.
New name: Suncrest Rehabilitation and Healthcare Center
Address (same): 2500 Country Drive Fremont CA 94536
License #: 020000181
Received: 5/21/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-070C36-San Bernardino, Eugene Jenkins Problem/Suggestion: Allow editing/amending of father's name for records imported from Kaiser when field MAR=YES, but Field DECP=NO. It appears as though records imported from Kaiser have DECP=NO, although the DECP question was never asked.
Received: 5/21/97
Evaluation: Unclear as to the problem, since LRD should not be editing imported FCAs or LCAs, except for unusual circumstances such as adding a date of death (Field 15A).
TAG Recommendation: 6/3/97: Needs investigation.
AVSS Programmer: PMC
Priority/Final Outcome: Could not replicate problem - withdrawn.
97-071AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: Modify display coordinates due to changes in field lengths (AMR 96-135) in Version 4.6.
Form: HCA
Field=7, Coordinates=5,52
Field=8, Coordinates=5,67
Field=10, Coordinates=6,51
Field=11, Coordinates=6,66
Field=12B, Coordinates=7,40
Field=13B, Coordinates=8,40
Field=SENTHCA, Coordinates=19,44

Form: LCA
Field=7, Coordinates=5,52
Field=8, Coordinates=5,67
Field=10, Coordinates=6,51
Field=11, Coordinates=6,66
Field=12B, Coordinates=7,40
Field=13B, Coordinates=8,40
Field=DATEAB, Coordinates=13,51
Field=LSENTHCA, Coordinates=19,44

Disallow edits for field IDATEAB.
Received: 5/21/97
Evaluation: Should eliminate scrolling wrap-around problems.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 2/28/97.
Priority/Final Outcome: Done.
97-072AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: If Field 24D has been ^SKIPPED and an LCA record is edited, the local variable STATE is null, generating a SUBSCRIPT error at KILLRLC^FSRLC.
Received: 5/21/97
Evaluation: A very rare circumstance. Fix only if it is certain that there will be no unforeseen consequences.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-073DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: Currently, the AVSS program only allows birth weights up to 6500 grams. AVSS should set the limit the higher, with a soft edit to require validation of the birth weight above 7250 grams.
Received: 5/21/97
Evaluation: AVSS should allow birth weights above 6500 grams, and as per the CBC specifications, they should be validated above 6500 (not 7250).
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-074AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: Extra values are being set in ^FSTRAN("TYPE1",XIND,FORM,INDEX). Therefore, remove from the routine ^FSHCASF2 for standardized transfers (TYPE1).
Received: 5/21/97
Evaluation: Fixing a bug in Version 4.6.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 5/21/97.
Priority/Final Outcome: Done, but should add kill in V4.7 install program.
97-075AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: Due to differences in data base size, some AVSS sites have different space tolerances (see 96-054). Implement a customizable value for SPACE percentage before the warning is displayed.
Received: 5/21/97
Evaluation: Has been tested and works OK.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 1/17/97.
Priority/Final Outcome: Done.
97-076RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Smithfield, as well as Esmond, has the zipcode of 02917. Please add Smithfield, 02917 to the AVSS zipcode list.
Received:
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-077C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Develop a Draft Death Certificate (DDC) form data entry module that will allow hospitals and funeral directors to interactively register Certificates of Death (VS-11).
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/1/97.
Priority/Final Outcome: Done.
97-078C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Program official edits as specified in DHS California 1996 Death Certificate (CDC) Electronic Submission Specifications for the DDC form.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/1/97.
Priority/Final Outcome: Done.
97-079C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Program all standard AVSS form management sub options (such as Display Certificate, Edit Certificate, Complete Incomplete Certificate, Print Certificate, etc) for the DDC form.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC 10/1/97.
Priority/Final Outcome: Done.
97-080C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Develop a Burial Permit (CBP) form data entry module.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-081C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Link CBP form to DDC so it can utilize data fields from the DDC form.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-082C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Program all standard AVSS form management sub options (such as Display Permit, Edit Permit, Complete Incomplete Permit, Print Permit, etc) for the CBP form.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-083C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Develop modules to print VS-11 and VS-9 forms on plain paper.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/1/97.
Priority/Final Outcome: Done.
97-084C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Program approve/disapprove functions for DDC and CBP to allow LRD to control the printing of paper certificates based on satisfying CDC specifications.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC - 10/1/97.
Priority/Final Outcome: Done.
97-085C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Link DDC form to current Death Record (CDC) and consider the possiblity of renaming it to Death Certificate.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-086C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Create additional DDC, CBP, CDC standard reports.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-087C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Program CDC ASCII file according to DHS-CDC specifications.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-088C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Develop a means for importing data into a FDC (Foreign Import) form and linking the FDC to the CDC.
Received: 5/22/97
Evaluation:
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome:
97-089AVSS (JAM)
916-632-1668 		Problem/Suggestion: Modify the transfers from OSR to DSB to exclude sealed records and any record more than 2 years before the current record year.
Received: 5/29/97
Evaluation: See 97-141.
TAG Recommendation:
AVSS Programmer: JAM - 10/29/97.
Priority/Final Outcome: Done.
97-090C34-Sacramento
Lorraine Foster
916-875-5881 		Problem/Suggestion: Add to the List of serotypes under Salmonella: Ramonby.
Received: 5/30/97
Evaluation:
TAG Recommendation: Minor change, but TAG needs to be informed.
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-091C34-Sacramento
Lorraine Foster
916-875-5881 		Problem/Suggestion: Census tracts and zip codes not up to date. Request updating these areas.
Received: 5/30/97
Evaluation: RLW advised Lorraine Foster to contact John Moehring regarding DM-Info.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
97-092HCA162-Daniel Freeman
Ramona Bennett
310-674-7050x3856 		Problem/Suggestion: Our hospital is producing reports by race for data captured prior to the 4.6 update. Apparently, the internal logic used to assign internal race codes prior to 4.6 was faulty, assigning Caucasian to the Asian group. We know that our population is not 90% Asian. Please recode the internal race data for all births filed prior to the 4.6 update.
Received: 6/5/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 6/17/97.
Priority/Final Outcome: Done.
97-093HCA374-Anaheim Memorial Medical Center Problem/Suggestion: Change hospital name for HCA374 to ANAHEIM MEMORIAL MEDICAL CENTER.
Received: 6/5/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-094C10-Fresno
Claudia Favors
209-494-3125 		Problem/Suggestion: We are requesting to have the AVSS Birth Certificate Transfer programs (FSREC & FSHAYES) modified to issue a modem command string to set the hospital's modem to Auto Answer. We have experienced many problems with the modems not connecting.
We have checked the phone lines, modems, and operating system. Our phone lines are clear and without noise. The baud rate on all modems, the communication lines, and the software are all set to 9600. We have saved the Auto Answer condition on the hospital's modem several times. But sometimes the modem will get reset, via the software, and the Auto Answer condition is removed. This is evident when the AA (Auto Answer) light is unlit.
Attached is an example from 5/29/97 communications log with Clovis Hospital. You can see where the system successfully connected and logged onto the laptop (see Line 5). However, the system issued an abort - delineating that the retry had been exceeded. When the system tried to reconnect to Clovis, it was unable to do so (see Line 9). Following some investigation with Kaiser, Clovis Community, and Fresno Community Hospitals we found that these hospitals modems were not set to Auto Answer. At the recommendation of Ellen, we had the users exit AVSS, recycle the mode, and restart AVSS. We issued a successful daytime communication with each of these hospitals. We will be asking the users to re-intialize the modem as part of their daily procedures as a temporary solution.
We believe, that, when the system aborts during a connection the Auto Answer condition is not saved. We are requesting that the system be modified to always issue the Auto Answer command along with any other modem commands. If the Auto Answer condtions exists the issuance of the command will do no harm, and therefore will have no detrimental impact, only a benefieicial one. Orange County also experiences the same problems as Fresno and inclusion of this modification will benefit them as well. We would like to have this change instituted as soon as possible. This procedure (to save the Auto Answer mode) was recommended by Ron Williams during the TAG meeting. However, it has been proven that even though we may issue the save Auto Answer command it is not guaranteed to be preserved, as modem commands are issued from the AVSS Birth Certificate Transfer process which may overwrite the saved settings.
Received: 6/6/97
Evaluation: This will work only if the hospital modem is already in the AA state (since it would not answer otherwise). So there is nothing to be gained by issuing such a command upon connection since, by definition, the modem is already in an AA state in order to make a connection. As described in the June 3 TAG meeting, the solution to setting the AA status is in the modem installation procedure: that is, to run INITIALIZE MODEM under SYSTEM MAINTENANCE, then in programmer mode set the modem configuration in non-volatile memory by issuing an AT&W command. This needs to be done only once. One can easily check to see if this command was issued successfully by turning the modem off then back on and checking the status of the AA light( it should be on).
AT&W PROCEDURE FOR PERMANENTLY SAVING AVSS MODEM SETTINGS:
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE
SYSTEM MAINTENANCE OPTION > [INI] [Enter] TIALIZE MODEM
INITIALIZE MODEM ON LINE NUMBER > [^L] [Enter] or press F3
4 HAYES
INTIALIZE MODEM ON LINE NUMBER > [4] [Enter]
INTIALIZING…….
SYSTEM MAINTENANCE OPTION > [Enter]
SYSTEM OPTION [Enter]
START AVSS ? [PROG] [ Enter]
Uci: xxx [Enter] Where xxx is the programmer access code (contact the AVSS Project).
>[D ^FSTERM] [Enter]
ENTER LINE NUMBER: [4] [Enter]
AT&W [Enter]
Press CTRL and D at the same time.
>[H] [Enter]
EXIT
You should now turn the modem off and back on to see if the AA light is on.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
97-095CT-Connecticut
Susan A. Klick
860-509-7966 		Problem/Suggestion:
New AVSS Legitimation Questions
1. Add three fields to the existing data base.
a. User will type in enough of the word for the response to be matched.
b. Fields must store numbered responses corresponding to a table value.
2. Add only three questions to the statistical portion of the birth record.
Only one section for each question is allowed.
Heading will display:
56. MARITAL STATUS AND PATERNITY ACKNOWLEDGMENT
56a. What is the marital status of the mother at time of birth?
Single; Married; Divorced; Legally Separated; Widowed; No Response
(Table values for MARITAL STATUS TABLE:
01. Single 02. Married 03. Divorced 04. Legally Separated
05. Widowed 99. No Response)
56b. Is your husband, deceased husband, or former husband the biological father of this child?
Yes; No; Unk/No Response
(Table values for BIOLOGICAL FATHER TABLE:
01. Yes 02. No 98. Blank (*System generated) 99. Unk/No Response)
56c. Was form VS-56 "Acknowledgment of Paternity" completed?
Yes; No; No Response
(Table values for ACKNOWLEDGMENT TABLE:
01. Yes 02. No 98. Blank (*System generated) 99. No Response)
ACCEPTABLE VALUES FOR RESPONSES
User can type enough of the answer to be recognized by the system like other AVSS questions/answers are handled.
RESPONSE HANDLING
56a. What is the marital status of the mother at time of birth?
Single (Fill 56a with 01; fill 56b with 98; go to 56c)
Married (Fill 56a with 02; go to 56b)
Divorced (Fill 56a with 03; go to 56b)
Legally Separated (Fill 56a with 04; go to 56b)
Widowed (Fill 56a with 05; go to 56b)
No Response (Fill 56a with 99; fill 56b with 98; fill 56c with 98; go to end)
56b. Is your husband, deceased husband, or former husband the biological father of this child?
Yes (Fill 56b with 01; go to 56c)
No (Fill 56b with 02; go to 56c)
Unk/No Response (fill 56b with 99; fill 56c with 98; go to end)
56c. Was form VS-56 "Acknowledgment of Paternity" completed?
Yes (Fill 56c with 01; go to end)
No (Fill 56c with 02; go to end)
No Response (Fill 56c with 99; go to end)
THE LGT FIELD IN AVSS
As of 1/1/98 we will need the LGT field in AVSS to reflect the value from the new 56a question.
In order to comply with NCHS to the corresponding LGT value must be as follows:
Response from 56a
01 Single LGT value for NCHS Code: 2 Unmarried
02 Married LGT value for NCHS Code: 1 Married
03 Divorced LGT value for NCHS Code: 2 Unmarried
04 Legally Separated LGT value for NCHS Code: 1 Married
05 Widowed LGT value for NCHS Code: 2 Unmarried
09 Unk/No Response LGT value for NCHS Code: Not classifiable
The resports containing the LGT field would need to reflect these new values. (Sample forms included)
Received: 6/13/97; 8/19/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-096AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Add code to set ^FSTRNCHS for NCHS tape generation at OVR in pgm=FSLCASF2.
Received: 6/17/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 5/27/97.
Priority/Final Outcome: Done.
97-097AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Reset field 5 properly on the CDC form when field 4 or 7 is edited. Values should be # for years of blank for months/days.
Received: 6/17/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/29/97.
Priority/Final Outcome: Done.
97-098HCA187-Henry Mayo Newhall Memorial Hospital
Catherine Rankin
805-253-8181 		Problem/Suggestion: Please change the race reference from SCOTCH to SCOTTISH. (Reference in American Heritage dictionary states: the forms based on Scotch are English and disfavored in Scotland, while those involving the full form Scottish tend to be more formal. In the interest of civility, forms involving Scotch are best avoided in reference to people).
Received: 6/18/97
Evaluation: Needs TAG review for CBC changes. 'SCOTTISH' can be entered as free text and overridden, if so desired.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-099RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: If "other" is selected for ethnic origin (18A, 18C), the hospital clerk can specify more than one ethnic origin. We asked John before if there was a way he could prevent this. I don't know whether there is a way or not.
Received: 6/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-100RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Black American, code 2, is not in the race list.
Received: 6/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-101RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: At one time, we asked John to print "no" on the record when the mother was not transferred (20A) and the infant was not transferred (22B). It now print "none" on the record.
Received: 6/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-102RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: When Mother and Father's state of birth (9C & 13C) is unknown, the Tape1 program should code it to ??.
Received: 6/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-103RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Sample 1: The question to Field 0H "IS MOTHER'S HOME ADDRESS THE SAME AS MAILING", is answered "no". Fields regarding the MAILING ADDRESS, 10A, 10A1, 10A2, 10A3, 10A4, are completed. Fields regarding the RESIDENCE ADDRESS, 11A, 11A2, 11A3, 11A4, are completed. AVSS should:
1. Print on the birth certificate items 10A, 10A1, 10A2, 10A3, 10A4, in the mailing Address of Residence space.
2. Print on the birth certificate items 11A, 11A2, 11A3, 11A4, in the Residence Address space.
3. NEVER ask for the zip code for residence address.
4. Because the question to the 0H field is "no", the Tape 1 Program should include ONLY the items listed in the Residence Address Fields, 11A, 11A2, 11A3, 11A4. The zip code will be blank since that field does not exist for Residence Address. During the Tape 1 Program, never complete the zip code item for Residence Address using the Mailing Address. We do not want a zip code for Residence Address.
Sample 2: The question to Field 0H, "IS MOTHER'S HOME ADDRESS THE SAME AS MAILING" is answered "yes". Fields regarding the MAILING ADDRESS, 10A, 10A1, 10A2, 10A3, 10A4, are completed. Fields regarding the RESIDENCE ADDRESS, are not prompted for or completed. AVSS should:
1. Print on the birth certificate items 10A, 10A1, 10A2, 10A3, 10A4, in the Mailing Address of Residence space.
2. Leave blank items 11A, 11A2, 11A3, 11A4, in the Residence Address space.
3. Because the question to the 0H field is "yes", the Tape 1 Program should look at the Mailing Address only. The file created by the Tape 1 Program should include ONLY the items listed in the Mailing Address Fields, 10a, 10a1, 10a2, 10a3, 10a4.
Received: 6/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-104AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Add edit control to field LFNDC on the LCA form to prevent automatic birth-death matching of any record that was matched by hand. Flag is ^T($J, "LFNDC","RECHECK").
Received: 6/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/29/97.
Priority/Final Outcome: Done.
97-105AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Develop C-WY325 peripheral device to print death certificates properly.
Received: 6/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/1/97.
Priority/Final Outcome: Done.
97-106AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: SENT and ISENT are being set by the transfer program. However, some records listed in FSTRAN were deleted during the day. This causes a database corruption for those records when the transfers run that evening. Solution: check $D(^FS(XIND,FORM,INDX)) before setting SENT and ISENT.
Received: 6/20/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/30/97.
Priority/Final Outcome: Done.
97-107C30-Orange Co.
Renee Oberdorf
714-834-5395 		Problem/Suggestion: Please modify the ZIP code 92610 to include two (2) cities - El Toro and Foothill Ranch. The county VAX and the requesting hospital (HCA748) Irvine Medical are already upgraded.
Received: 6/23/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-108AVSS Project (EMN)
805-893-3214 		Problem/Suggestion: SEAL CERTIFICATE and SEAL AND REPLACE CERTIFICATE need to display the same error message 'THIS CERTIFICATE HAS BEEN ^FILED, CANNOT SEAL IT' when the record has been ^FILED. At this time, SEAL AND REPLACE CERTIFICATE creates the error <UNDEF>+41^FSBCSEAL if the record has been ^FILED. (Error occurred in C33-Riverside).
Received: 7/2/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/30/97.
Priority/Final Outcome: Done.
97-109AVSS Project (EMN)
805-893-3214 		Problem/Suggestion: When entering death records, if the date of birth is not entered and a birth-death cross-match is attempted, AVSS produces an <UNDEF> error in ^FSBD.
Received: 6/26/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 8/1/97.
Priority/Final Outcome: Done.
97-110HCA112-Naval Station-Lemoore
Janet Herrod
209-998-4439 		Problem/Suggestion: Change zip 93282-WAUKENA to TULARE county rather than KINGS.
Received: 7/2/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-111C19-Los Angeles
Larry Portigal
213-240-7785 		Problem/Suggestion: Problem: There is no standard date format in the output contained in the FSUACTS reports. Solution: Modify all the date formats in these reports to conform to the 4-digit year as well as using two digits (add leading zeroes) for all single digit months and days.
Received: 7/3/97
Evaluation: Larry would like the date format to be the same length in every case, that is: MM/DD/CCYY. Make all month and day values 2 digits and years should be 4 digits (see attached example of the report).
TAG Recommendation:
AVSS Programmer: PMC - 10/30/97.
Priority/Final Outcome: Done.
97-112C19-Los Angeles
Larry Portigal
213-240-7785 		Problem/Suggestion: Problem: There is no standard report for the generation of the POP invoice form. Solution: In order to facilitate the creation of this report for the hospitals, place the current POP Invoice Report (currently in the Hospital Birth Record Option) into the list of standard reports, and make its operation consistent with other list generating reports.
(EMN-a test POP Invoice form was created based on OLD LIST TO BE SENT TO THE HEALTH DEPT and placed in Hospital Birth Record option at Cedars-Sinai Medical Center and Daniel Freeman Memorial Hospital for their use and evalution).
Received: 7/3/97
Evaluation: Hospital specific fields should be stored in ^FSU. Needs TAG discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-113AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: When COMPLETE INCOMPLETE CERTIFICATE is used, MAR=NO and DECP is skipped (^SKIP), prompt for fields 6A, 6B, and 6C after re-prompting for DECP.
Received: 7/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/25/96.
Priority/Final Outcome: Done.
97-114AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Remove DECP from Skip list whenever MAR is completed, either by EDIT RECORD or COMPLETE INCOMPLETE RECORD.
Received: 7/8/97
Evaluation: See 97-031.
TAG Recommendation:
AVSS Programmer: PMC - 3/27/97.
Priority/Final Outcome: Done.
97-115AVSS Project (PMC)
805-893-3143 		Problem/Suggestion: Correct a bug in PGM=FSBCASF1 for foreign import. Nulls and undefineds were checked for SKIP list inclusion, but the previous value was being deleted. These values need to be retained.
Received: 7/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 7/11/97.
Priority/Final Outcome: Done.
97-116AVSS Project (JAM)
805-893-3143 		Problem/Suggestion: Don't allow entry of 0 (zero) for month in ETOH^FSUTIL. Currently a 0 in the month entry is allowed and leads to some strange values saved.
Received: 7/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-117AVSS Project (JAM)
805-893-3143 		Problem/Suggestion: Only transfer files from the last two years (or three years depending on how much data OSR wants to retain) to OSR => OSR will hold last two (or three) years plus current year.
Received: 7/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-118AVSS Project (JAM)
805-893-3143 		Problem/Suggestion: Currently we convert a two digit year entry: 6/6/66 is 6/6/1966, 1/1/00 is 1/1/1900. Introduce logic so that if the two digit year is not in the future use 20 for the century, otherwise use 19. That way if a user enters 6/6/66 it will be converted to 6/6/1966 and 1/1/00 will be 1/1/2000. In the year 2003, we would probably want an entry of 6/6/01 to be 6/6/2001 not 6/6/1901.
Received: 7/9/97
Evaluation: Revise ETOH^FSUTIL. Should inform TAG.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-119Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: If a form no. is changed by a Vital records clerk when transferring a record from the Hospital File to the Statistical File, and it does not match the verification form no., no error message appears when the Vital Records clerk "files" the record. We had agreed with John that prompting for the verification of the form no. was not necessary since the record is not printed from the Statistical File. However, the purpose of verifying the form no. is to be sure it is entered correctly. It is possible for the Vital Records clerk to enter the form no. incorrectly. The only time an error message will appear is if both fields are edited in the Statistical File. These two fields should be compared in both the Hospital File and the Statistical File each time just before the record is "filed". If they do not match, the error message should appear.
Received: 7/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-120Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Please add the following to the birthplace list (9C and 13C): SAINT THOMAS, SAINT CROIX, and SAINT JOHN.
Received: 7/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-121Sonoma Co. Dept of Health
Ana Castillo-Williams
707-576-4708 		Problem/Suggestion: The following facility is changing name as of July 17, 1997:
HCA605/490919 - COMMUNITY HOSPITAL will be SUTTER MEDICAL CENTER: SANTA ROSA. Please make changes in both death and birth facility lists.
Received: 7/14/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-122Sonoma Co. Dept of Health
Ana Castillo-Williams
707-576-4708 		Problem/Suggestion: 1). The following facility needs to be added to our place of death list:
499014-HOLTZEN SUNSET MANOR;;499014;410 MATHESON STREET;HEALDSBURG;4010;SONOMA;49
2) The following facility (491001) has changed names:
OLD: LONDON HOUSE CONVALESCENT HOSPITAL (in Sonoma)
NEW: LONDON HOUSE HEALTH CARE CENTER (same address)
Received: 7/14/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-123AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Implement changes to BCA foreign import per memo from Bette Ingle:
A. Convert dashes to UNKNOWN in fields 11 and 25A.
B. Allow NONE as valid input for fields 32 and 33.
C. Tighten $D checks in ^FSF("HCA","12C","CHK") to prevent import errors.
Received: 7/15/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 7/8/97.
Priority/Final Outcome: Done.
97-124AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Update BCA foreign import to process MAR and DECP properly:
A. Modify BCA prompting sequence to include MAR and DECP.
B. Correct field extraction code from ASCII flat file.
C. Check for missing values in PGM=FSBCASF1.
Received: 7/15/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 7/10/97.
Priority/Final Outcome: Done.
97-125C27-Monterey
Vicki Stremel
408-755-4506 		Problem/Suggestion: Change names on the following facilities:
270757 Old: CRESTWOOD CONV. HOSP
New: SUNRIDGE REHAB & NURSING CENTER
270756 Old: DRIFTWOOD CONVALESCENT HOSPITAL
New: OCEANVIEW REHAB & CARE CENTER
Add the following facilities:
279001 CARMEL VALLEY GUEST HOME;;279001;200 W. CARMEL VALLEY RD.;CARMEL VALLEY;7070;MONTEREY;27
279002 CHRISTINE'S GUEST HOME;;279002;18504 NORTHRIDGE DR.;SALINAS;7050;MONTEREY;27
279003 DEL MONTE REST HOME;;279003;1229 DAVID AVE.;PACIFIC GROVE;7070;MONTEREY;27
279004 MONTEREY BAY RES. CARE;;279004;555 FRANCIS ST.;SEASIDE;7070;MONTEREY;27
Received: 7/16/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-126CHS-DHS
Alan Oppenheim
916-322-1110 		Problem/Suggestion: In the HCA form if 1C is not a dash and does not equal 6C or 9C, it must be validated.
Received: 7/17/97
Evaluation: Currently this is only an AVSS warning. Needs TAG discussion since there may be a high frequency due to the MAR and DECP questions increasing the frequency of dashes in 6C. Alan, et al: Perhaps we should limit the validation for cases where 6C also is not a dash.
10/6/97: Alan Oppenheim thinks this needs TAG discussion, but agrees that if we implement it, then it should account for dashes in 6C and 9C.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-127CHS-DHS
Alan Oppenheim
916-322-1110 		Problem/Suggestion: In the BCA and FCA forms, 1C, 6C, and 9C cannot all be blanks. Note: we
believe this is an impossibility in the HCA form.
Received: 7/17/97
Evaluation: 10/6/97: We do not think this is possible in AVSS, but should be tested to confirm that this is correct. This looks like a foreign import problem and AVSS can do little to correct it, so Alan Oppenheim wants to include it in CBC so that other systems can implement it correctly.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn, not a problem for AVSS.
97-128CHS-DHS
Alan Oppenheim
916-322-1110 		Problem/Suggestion: In the BCA and FCA forms if MAR = 2 or 9 and DECP = N, then 6A, 6B, 6C
must have a dash entered. Again, we believe this is an impossibility in the HCA form.
Received: 7/17/97
Evaluation: 10/6/97: We do not think this is possible in AVSS, but should be tested to confirm that this is correct. This looks like a foreign import problem and AVSS can do little to correct it, so Alan Oppenheim wants to include it in CBC so that other systems can implement it correctly.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Withdrawn, not a problem for AVSS.
97-129CHS-DHS
Alan Oppenheim
916-322-1110 		Problem/Suggestion: In the HCA, BCA, FCA if 24B is unknown and 24D = CA, then set Box B to I5D.
Received: 7/17/97
Evaluation: 10/6/97: Page 75 of the 10/3/97 CBC update confirms this approach. As above, this CBC update has not been officially approved, but should be soon.
TAG Recommendation:
AVSS Programmer: PMC - 11/3/97.
Priority/Final Outcome: Done.
97-130CHS-DHS
Alan Oppenheim
916-322-1110 		Problem/Suggestion: In the HCA, BCA, FCA if 25B = 0 then 25C and 25D must be 0. Alan: perhaps we could restate it as: The fields 25B, 25C, 25D cannot equal 0 individually unless they all three equal 0.
Received: 7/17/97
Evaluation: 10/6/97: Over time, this has been stated in CBC in a number of ways, all of which are somewhat confusing. Alan Oppenheim agrees with our restatement, but would add "If one (25B, 25C, 25D) has a value, the remaining two must also have a value".
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Needs more investigation.
97-131CHS-DHS
Alan Oppenheim
916-322-1110 		Problem/Suggestion: The Amendment Indicator (record position 1379 on the CBC file) should
code no amendment as a blank (was previously a 5).
Received: 7/17/97
Evaluation: 10/6/97: Awaiting a CBC change, but PMC should go ahead and program it. We have already received a CBC update, dated 12/96, page 119.
TAG Recommendation:
AVSS Programmer: PMC - 11/3/97.
Priority/Final Outcome: Done.
97-132AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Remove reference to Los Angeles County from zip 91301. Zip code covers Los Angeles and Ventura counties. Add cities AGOURA, AGOURA HILLS, and WESTLAKE VILLAGE to Ventura county.
Received: 7/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-133AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Remove reference to Los Angeles County from zip 91766. Zip code covers Los Angeles and San Bernardino counties.
Received: 7/18/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-134RI-Rhode Island
Robert Chevoya
401-277-2812 		Problem/Suggestion: Program MCH-related standard reports similar to those used in Connecticut.
Received: 7/22/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-135C42-Santa Barbara
Lorna Backus
805-681-5151 		Problem/Suggestion: Add zip 93458-SANTA MARIA.
Received: 7/24/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-136C49-Sonoma
Linda Hickam
707-576-4708 		Problem/Suggestion: Change facility name for PALM DRIVE HOSPITAL to COLUMBIA PALM DRIVE HOSPITAL (HCA609 and 491338)
Received: 7/25/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-137AVSS Project (JAM)
916-632-1668 		Problem/Suggestion: Fix PROC^FSI to properly skip prompting incomplete items that are not defined in the form.
Received: 7/25/97
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-138AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: In order to conform to CDC specifications, modify the AVSS-MARC state-country list so that UNKNOWNs are coded as follows: XX=UNKNOWN; XXU=UNKNOWN - UNITED STATES; XXF=UNKNOWN - FOREIGN COUNTRY. Also, correct the problem with data entry of UNITED STATES being coded to USA, but USA not on the list for data entry.
Received: 7/29/97
Evaluation: Add XXU and XXF to CAHOSP portion of master. Should inform TAG.
TAG Recommendation:
AVSS Programmer: PMC - 9/25/97.
Priority/Final Outcome: Done.
97-139C49-Sonoma
Monique Dixon
707-576-4708 		Problem/Suggestion: DEATH CERTIFICATE: Add for field #9: PALESTINE, field #34: PALESTINE; field #38: PALESTINE; fields #34 and #38: HOLLAND.
Received: 8/5/97
Evaluation: Suggest TAG discussion. These items are not on world maps. Value can be entered as free text and overridden.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-140AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Correct ^FSBD routine to change name of DEBUG to %DEBUG.
Received: 7/25/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 4/15/97.
Priority/Final Outcome: Done.
97-141CHS-DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: Please change the file transfers to DSB to include only the current cohort year and one previous cohort year.
Received: 8/7/97
Evaluation: O.K. See AMR 97-089. Affects only OVR.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-142C42-Santa Barbara
Lorna Backus
805-681-5151 		Problem/Suggestion: Two of our local mortuaries have asked for a breakdown of our county deaths by mortuary. The program prompts for input in specific items including the name of the mortuary. However, when the mortuaries asked for a breakdown of the city of death (box 106) for those cases that they themselves had handled, the report gave quite a few "NULL" responses. Is it possible to make the use of Box 106 compulsory (using "ENTER" wouldn't get clerks past this field)?
Received: 8/1/97
Evaluation: Requires TAG discussion. Refer to AMR 96-100.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-143AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Implement automated birth-infant death matching at CDC file time. This will require the creation of an Infant Death (ID) index for both CDC and LCA forms. Matching will use 8 match keys (decedent's first name, middle name, last name, date of birth, date of death, father's last name, mother's first name, and mother's last name). When a match is obtained, the LFN for the matched birth certificate is written to the CDC form as the LFNBC variable; similarly the LFN for the matched death certificate is written to the LCA form as the LDNDC variable. A DBMATCH variable (match level) is set in CDC and I15AD (date of death)
Received: 8/7/97
Evaluation: This has been implemented at 26 LRDs on an experimental basis. Needs TAG discussion for permanent implementation.
TAG Recommendation:
AVSS Programmer: PMC - 8/1/97.
Priority/Final Outcome: Done.
97-144AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Construct standard reports that will aid in evaluating birth-death matching results and will utilize the matched records for MCH and other public health purposes.
Received: 8/7/97
Evaluation: Related to 97-143.
TAG Recommendation:
AVSS Programmer: RLW/PMC
Priority/Final Outcome:
97-145AVSS Project (JAM)
916-632-1668 		Problem/Suggestion: Modify the Rhode Island Tape1 output report to work off the same range as the new version of creating the Tape1 output. RLW suggests I look into doing both these things in a single step with a single option.
Received: 8/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-146HCA055-Clovis Community (PMC)
805-893-7344 		Problem/Suggestion: Due to printing problems at the state, specifically the inconsistent cutting of certificates from the master sheets, the half-line HP form alignment option still does not solve the problem. Develop a finer adjustment method using P-HPLJ with an updated routine: FSHPLJ.
Received: 8/26/97
Evaluation: TAG should be informed.
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-147RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: When records are being transferred from the Hospital File to the Statistical File, and the option of searching for the record by the form no. is chosen, we would like to be able to only type the numbers contained in the form no. As it is now, we have to type the year, leading zeros, and the form no., example: 199700345.
Received: 9/3/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-148AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Correct the code in the sub-field check for field 13C in form FCA to prevent UNDEF errors.
Received: 9/19/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 9/19/97.
Priority/Final Outcome: Done.
97-149CHS-DHS-Liz Touhey
916-322-5179 		Problem/Suggestion: Please change the file written out to DSB (CBC File) from the OVR Server to all upper-case characters.
Received: 9/22/97
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
97-150RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Please add New York City to the New York town/city list and Palm Beach to the Florida town/city list. (These lists are used for item No. 10A3).
Received: 9/12/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-151AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: The census tract file reject lister displays the data for the first site and form only. Modify the reject lister to display multiple sites and forms.
Received: 10/2/97
Evaluation: Will coordinate with D-M Info.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-152RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion: Please add Roscoe to the Illinois town/city list. (This list is used for Item No. 10A3). If you need to know, Roscoe is in the county of Winnebago, zipcode of 61073.
Kent County Hospital has a birth record whose parents residence is Roscoe, IL, so if you could add it to their computer immediately. They cannot file the record without this city being added to the list.
NOTE: Before this updated version of AVSS, we never had a list of towns and cities for states outside our area. Roberta is on vacation, so I am not able to talk to her about this. As soon as I talk to her about it, I will be calling you.
Received: 10/3/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-153HCA194-Holy Cross Medical Ctr
Brenda Mejia
818-898-4537 		Problem/Suggestion: Change hospital name for HCA194 from HOLY CROSS MEDICAL CENTER to PROVIDENCE HOLY CROSS MEDICAL CTR.
Received: 10/6/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-154CHS-DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: Currently AVSS has a warning in place that states "Maternal/Paternal age less than 5 years greater than years of education". Please change the warning to a validation as per CBC specs for Birth Certificate fields 20C and 23C.
Received: 10/9/97
Evaluation: O.K., but should inform TAG.
TAG Recommendation:
AVSS Programmer: PMC - 11/3/97.
Priority/Final Outcome: Done.
97-155CHS-DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: Currently, when a birth record is sealed and replaced in AVSS, the replacement record cannot be viewed or modified in any way. Please modify AVSS to allow the replaced record only (not the sealed record) to be viewed/edited/modified in the same manner as any other birth record.
Received: 10/9/97
Evaluation: Needs TAG discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-156C36-San Bernardino
Melanie Duperron
909-387-6231 		Problem/Suggestion: Please modify and add the places of death on the attached sheet.
Received: 10/9/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-157DHS-Dept of Health Services
Mich Tashiro
510-540-3107 		Problem/Suggestion: Add hospital HCA777 - LUCILE SALTER PACKARD CHILDREN'S HOSPITAL AT STANFORD;725 WELCH ROAD;PALO ALTO,CA 94303;County 43
Received: 10/8/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-158AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Hospital clerks are not aware that certificates will be rejected by use of the SKIP command.
Solution: Add a warning message, display the question mark help, and add an ARE YOU SURE prompt whenever a user SKIPs a field.
Warning message: CAUTION! Using the SKIP command will result in a blank for this field and an incomplete certificate. It will be rejected by the local registrar if not completed at a later time. Use COMPLETE INCOMPLETE CERTIFICATE to do this.
Received: 10/9/97
Evaluation: Needs TAG discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-159AVSS Project (RLW/JAM)
805-893-3143 		Problem/Suggestion:
Problem: Birth and death reallocations are presently executed on an AVSS Project computer. This not only raises questions regarding confidentiality but involves significant telephone tolls.
Solution: The OVR AVSS computer, as managed by Alan Oppenheim and Liz Touhey is the logical vehicle to perform this procedure since it now collects all electronic birth records occurring in California. Thus, reprogram AVSS as follows:
I. FSLCASF2 - Modify routine to create a reallocation global at the OVR level which creates entries sorted by destination LRD codes (both county and city LRDs). (A record being filed could create multiple entries in the reallocation global). This eliminates the need for birth reallocations to city LRD's currently in place at Berkeley and Los Angeles.
II. FSRECOSR - After OVR receives all the LRD transfer records for a given modem, start a second procedure to reallocate records. This entails no change to current OVR transfer software at LRDs, but involves 2 calls to each LRD.
III. FSRLCTRN - Copy existing FSTRNOSR routine and modify to run off the reallocation global.
Incorporate a SENTRLC variable similar to SENTLCA.
Possibly incorporate a Time Delay so that we wait a week or two after receipt of a record before we reallocate to limit errant reallocations.
IV. FSRLCREC - New routine at LRD (Basically the same as FSREC).
Incorporate a SENTRLC variable similar to SENTLCA.
V. Phase in the new procedure on the OSR computer beginning with all births occurring on or after 1/1/98. Continue reallocating deaths on the AVSS Project computer since this approach depends on a complete capture of all electronic records by the OVR computer.
Also, as part of moving the reallocation process to the OVR computer, identify those records to be reallocated to non-AVSS jurisdictions, including non-California residents. Next, print a copy of the birth information on blank VS 10D forms for mailing to each non-AVSS jurisdiction. Sort order to be California LRD, then by other states, and then by foreign countries.
Received: 10/9/97
Evaluation: Needs TAG discussion.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-160CHS-DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: Please add an option in the OVR AVSS program to allow the System Manager to add a particular birth record(s) to be sent to DSB.
Received: 10/15/97
Evaluation: Unmark the selected record to accomplish this task, by removing from list those sent and add to the list of those waiting to be sent.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-161AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: Values such as BIRTH CLERK in 12B for HCA/LCA is causing a wrap-around during video display by shifting 13C too far right.
Solution: Since there is ample display space to the left of 12B, move its coordinates 5 spaces to the left. Suggest also moving 13B an equal amount for display consistency.
Received: 10/15/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/5/97.
Priority/Final Outcome: Done.
97-162C19-Los Angeles
Larry Portigal
213-240-7785 		Problem/Suggestion: Problem: Using the existing DMR form in the district, there is no easy way to determine whether or not an individual case has been followed up and completed by nursing. Assuming the implementation of the List to be Sent to Health Department Option for the DMR form, a report utilizing the {SENT} date to describe outstanding cases would be useful.
Proposed solution(s): Develop a simple line listing report which looks for missing dates in the {SENT} field. This report could be entitled "District Outstanding Case Report" or "CD Overdue List for District _________". The report should include the District ID, Name of Case, Disease, Onset and Dx Dates, Age, Sex, Census Tract, and the number of days overdue (Report Date (Today)-Date Received). See attached sample.
It would be helpful to group outstanding cases by census tract, since cases are assigned to Nurses on the basis of census tract. Allow the user to select the age of the cases . That is, ask how old the cases should be in order to get on the overdue list (>30 days, >45 days, <30 days, etc).
Suggest format changes are noted on the attached output sample.
Received: 10/16/97
Evaluation: JAM. TAG discussion
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-163AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: FSX entries are not being updated by the AVSS database integrity checker. Restore call to FSX1 at the line FSX+3^FSPTRTST.
Received: 10/22/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC- 10/21/97.
Priority/Final Outcome: Done.
97-164AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Correct bug in HISPANIC coding for US-born vs non-US-born. Put coding algorithm in FSHCAVL3. Improve code checks when race or place of birth is to be used for coding HISPANIC.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/23/97.
Priority/Final Outcome: Done.
97-165AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Add LATIN AMERICAN, LATINA and LATINO (code 11) to the race list.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-166AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Change the code for BRITISH HONDRN from 51 to 99 as per CBC. With increased field lengths for fields 18 and 21, change the text value to BRITISH HONDURAN.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-167AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Change the code for MID/EASTERN from 51 to 10 as per CBC. At the same time, eliminating the "/" since it would be more conventional and less likely to be confused with a race mixture; hence it should read MID EASTERN.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-168AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Change the code for MESTIZO from 31 to 11 as per CBC and add MESTIZA, also as code 51.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-169AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: With increased field lengths for fields 18 and 21, change the value for AMERICN INDIAN to AMERICAN INDIAN, and NATIVE AMERICN to NATIVE AMERICAN.
Received: 10/27/97
Evaluation: See 96-162.
TAG Recommendation:
AVSS Programmer: PMC - 10/27/97.
Priority/Final Outcome: Done.
97-170AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Change AVSS to automatically code INDIAN according to the CBC rules (it should be coded as a 31 or 52) rather than having the user determine the correct code as is presently the case.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-171AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Correct the recoding of WEST INDIAN and WESTERN INDIAN, which is presently being recoded from 21 to 31 during AVSS validation.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-172AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: As a result of an analysis of AVSS race data by Les Fujitani, add the following races and codes to the AVSS list: AFGHANISTAN (11), ALASKAN INDIAN (31), CHAKTAW (31), MIXED (51), TOKELAUAN (59), YAPESE (59) as well as AMERICAN ASIAN (40), BRITISH (11), INCA (31), KURDISH (11), LAKOTA (31), LAKOTA SIOUX (31), MORENA (31), SOMALIAN (21), TALAWA (31).
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-173AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: As a result of an analysis of AVSS race data by Les Fujitani, change the race code for ALGERIAN from 21 to 11 and MALAYAN from 59 to 41.
Received: 10/27/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 11/4/97.
Priority/Final Outcome: Done.
97-174RI-Rhode Island
Geri Palazzo
401-277-2812 		Problem/Suggestion:
1. If parents are married or there is an affadavit of paternity, and an error was made in the father's social security no., FSSN, that field cannot be edited. An error message occurs, disabling the hospital clerk to fix it. Please allow this field to be edited in these cases.
2. Enclosed is the format for the 1998 Birth File. The only change I made was to add two characters to every date field so that the century is included as well as the year.
Please review the format to be sure you agree with it. If you find a problem with it, call me. If not, we are asking that you write another Output Tape1 Program to be used on births occurring after 1997. The new program will include the century on all dates.
The old program will have to remain on AVSS until all of 1997 is complete.
As you suggested in our telephone conversation, a check using the infant's birth date will be added to both the old and the new Output Tape1 Programs to be sure the correct one is being used.
You also agreed that you can program this before January 1, 1998. Since I still have programming to do at my end, it would be good if you could finish your work by the beginning of December 1997 so I can complete my programming.
Received: 10/29/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
97-175AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Correct SBSCR error in user report at ASSIGN^FSUACT. Set STOP time = START time if unspecified.
Received: 10/30/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/30/97.
Priority/Final Outcome: Done.
97-176AVSS Project (JAM)
916-632-1668 		Problem/Suggestion: Change hospital (HCA040) and facility (70904) name from BROOKSIDE HOSPITAL to DOCTORS MEDICAL CENTER.
Received: 10/31/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-177AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: LRDs near Oregon and Nevada (e.g. Siskiyou and El Dorado often have significant numbers of resident women in deliver out-of-state. They are now receiving paper copies of reallocated certificates from these states, but only after a time delay, often exceeding one year. As per California statue, AVSS is programmed to disallow the delayed (greater than one year) registration of births, so these reallocated certificates cannot be entered.
Proposed Solution: Disable the one-year limit when the hospital code (XIND) equals 998, corresponding to an out-of-state unknown hospital.
Received: 10/31/97
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC - 10/31/97.
Priority/Final Outcome: Done.
97-178AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Eliminate the scrolling/screen display problems in AVSS-CT.
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-179AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Improve the AVSS-CT user interface by incorporating such standard AVSS commands as ?, ^, ^L, ^Q, etc.
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-180AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Improve the match rate by refining the AVSS-CT matching algorithm(s).
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-181AVSS Project (PMC)
805-893-7344 		Problem/Suggestion: Add a COMMENT field to the HCA form for general usage. Do not add to prompting sequence.
Received: 11/10/97
Evaluation: TAG needs to be informed.
TAG Recommendation:
AVSS Programmer: PMC - 11/5/97.
Priority/Final Outcome: Done.
97-182HCA100-Ridgecrest Reg Hospital
760-446-3551 		Problem/Suggestion: Change hospital name for HCA100 from RIDGECREST COMMUNITY HOSPITAL to RIDGECREST REGIONAL HOSPITAL
Received: 11/11/97
Evaluation:
TAG Recommendation:
AVSS Programmer: EMN
Priority/Final Outcome: Done.
97-183AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: During AMEND CERTIFICATE the Date Amended is displayed, but not the actual amendment information.
Solution: Display the same information as contained in AMEND DISPLAY at the bottom of the certificate display during AMEND CERTIFICATE.
Received: 11/10/97
Evaluation: Inform TAG.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-184AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: OVR may wish to apply amendments at the state level to LCAs, then have the amended LCA sent automatically to DSB. At present, locally amended LCAs are not sent to DSB, and an LCA is sent only once.
Solution: Whenever an LCA is filed during AMEND CERTIFICATE at OVR, send it to DSB.
Note: this is not the optimal solution since there is a small chance that the LCA could be edited or amended at the local level and negate the OVR amendment before it is sent to DSB. It is therefore recommended that OVR complete the AVSS hierarchical model and execute amendments and other state-specific functions on a SCA (State California) form that would be independent of the LCA.
Received: 11/10/97
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
97-185AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: Users may begin using AMEND CERTIFICATE for an LCA, enter the AMEND DATE, then FILE or ^FILE the record. This sets the AMNDAT, but does not mark the record as amended.
Solution: Under these conditions, kill the value for AMNDAT, reflecting the fact that the LCA was not amended.
Received: 11/12/97
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:

Updated November 14, 1997 by RL Williams

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