AVSS VERSION 4

AVSS VERSION 4.5 RELEASE NOTES: AUGUST 1995

BIRTH CERTIFICATE, HOSPITAL BIRTH RECORD CHANGES:

94-054 In BIRTH CERTIFICATE option, new suboptions GENERATE NEW RECORDER TAPE (1400) and GENERATE NEW RECORDER TAPE TO TERMINAL (1400) have been created based on new CBCspecifications.

94-112 ATTENDANT LIST has been added as a suboption under the BIRTH CERTIFICATE option to add, delete, edit and print attendants.

94-127 The entry of "N.W." for NOT WEIGHED will not be allowed in field 26-BIRTHWEIGHT.

94-147 The following fields will be prompted for and required: 12A-PARENT OR OTHER INFORMANT (signature), 12B-RELATIONSHIP TO CHILD, 12C-DATE SIGNED (parent or other informant), and 13C-DATE SIGNED (attendant or certifier).

94-148 When creating a LIST TO BE SENT TO HEALTH DEPT., backing up (^) will be allowed when selecting records.

94-178 The entry of values with leading zeroes in fields 20C-FATHER'S EDUCATION, 23C-MOTHER'S EDUCATION, 27A-LIVE BIRTHS NOW LIVING, 27B-LIVE BIRTHS NOW DEAD, 27D-TERMINATIONS BEFORE 20 WEEKS and 27E-TERMINATIONS AFTER 20 WEEKS will be allowed and the leading zeroes will be stripped off. Leading zeroes will also be allowed by counties 01 through 09.

94-181 A dash will be allowed in fields 6A-NAME OF FATHER and 9A-NAME OF MOTHER for those cases in which one or both parents have only one name.

95-010 HOSPITAL UNSENT LIST OF INCOMPLETES has been added as a suboption under the HOSPITAL BIRTH RECORD option to produce the list of incomplete records not sent to the Health Department.

95-011 In the LIST TO BE SENT TO HEALTH DEPARTMENT, the records can be selected and printed in alphabetic order or date-of-birth order. Contact your AVSS programmer

95-012 The VERIFICATION LETTER, LIST TO BE SENT TO HEALTH DEPT and NEWSPAPER REPORT can be printed by AVSS with or without the hospital name. Contact your AVSS programmer.

95-013 Fields 1A-NAME OF CHILD-FIRST, 1B-MIDDLE, and 1C-LAST (FAMILY) must have acceptable text, a single dash, or be skipped (^S).

95-024 The entry and editing of a 9-digit zip code in field 24E will be allowed. The first five digits will be used to check for a valid zip.

95-025 The following entries have been added to Race/Ethnic list: 59-FUJI INDIANS, 48-LAHU and 10-YEMENITE.

95-033 A social security number will not be issued for a baby when an incomplete name for the child has been entered. The record must have first and last names for SSN. A dash is acceptable for the middle name.

95-045 The SENT1 field (indicating the date the electronic record was transmitted from the hospital to the LRD)will be displayed when doing a DISPLAY RECORD.

95-050 The century will be added to the LFN effective 1/1/96.

95-051 Fields 1A-NAME OF CHILD-FIRST, 1B-MIDDLE, and 1C-LAST (FAMILY) will not allow parentheses.

95-052 Field 12B-RELATIONSHIP TO CHILD will not allow the entry of NONE by specifying after the entry of OTHER.

95-054 Fields 20B-FATHER'S USUAL KIND OF BUSINESS OR INDUSTRY and 23B-MOTHER'S USUAL KIND OF BUSINESS OR INDUSTRY will not allow the entry of UNEMPLOYED.

95-055 Field 24E-ZIP CODE will require an entry of five zeroes if the residence is outside the United States.

95-057 Fields 32-FATHER'S SOCIAL SECURITY NO. and 33-MOTHER'S SOCIAL SECURITY NO. will allowan entry of 9 digits, UNKNOWN, WITHHELD, or NONE. An entry of all zeroes within any segment will not be allowed.

95-058 The following standard state/country abbreviations have been revised: NE=NEBRASKA (was NB) and NA=NETHERLANDS (was NE). The following country will be removed: NA=NETHERLANDS ANTILLES

95-087 Field 12B-RELATIONSHIP TO CHILD will allow the entry of PARAMEDIC.

95-090 The short list of OVRS race codes will be displayed before prompting for fields I18-FATHER'S RACE CODE and I21-MOTHER'S RACE CODE.

95-092 The HCA-to-LCA linkage/registration has been revised for efficiency. Fields 12B-RELATIONSHIP TO CHILD, 12C-DATE SIGNED (informant), and 13C-DATE SIGNED (attendant or certifier) will not be prompted for if they have been completed by the hospital. Fields I18-FATHER'S RACE CODE, I19-MOTHER'S RACE CODE, I21-FATHER'S SPANISH CODE and I22-MOTHER'S SPANISH CODE will also not be prompted for due to Race and Ethnic Coding enhancements.

95-104 The LIST TO BE SENT TO HEALTH DEPT will be redesigned to use barcodes to select records to add to the list.

95-105 The Person Selector has been enhanced to use barcodes for record selection throughout AVSS.

95-106 LFN ASSIGNMENT has been added as a suboption under the BIRTH CERTIFICATE option to print the LFN and its corresponding barcode using an HP-compatible laser printer.

95-107 The validation codes with the validator's initials will be printed on the bottom of birth certificate.

95-108 The BPF and its barcode will be printed on the birth certificate in an area that does not interfere with validation codes.

CONFIDENTIAL MORBIDITY REPORT CHANGES:

94-185 Three (3) new diseases have been added: ASPERGILLOSIS (ASPER), METHICILLIN-RESISTANT STAPHYLOCOCCUS AUREUS (MRSA), and VANCOMYCIN-RESISTANT ENTEROCOCCI (VRE).

95-037 The CMR Weekly Morbidity Report will print the AVSS user's name and phone number as part of the heading.

DEATH RECORD CHANGES:

95-047 In the DEATH RECORD option, a new REGISTER CERTIFICATE has been developed. Included in the new registration will be twenty (20) required fields and thirty (30) optional fields. Thirty-seven (37) fields which were included previously will no longer appear as prompts.

95-098 Field 119-MANNER OF DEATH codes have been revised as follows: 1=NATURAL, 2=ACCIDENT, 3=SUICIDE, 4=HOMICIDE, 5=PENDING INVESTIG, 6=COULD NOT BE DET, and 9=UNKNOWN.

REPORT GENERATOR CHANGES:

95-018 A new standard report, #CTRAN1L, has been added to produce a REGISTRAR TO RECORDER LIST.

95-088 A new standard report, #FLATR2T, has been added to produce the list LATE SUBMISSION BY FACILITY NUMBER for all facilities. The standard report, #FLATR1T, has been modified to automatically list all facilities by hospital code number.

Return To AVSS Home Page

Updated September 16, 1996 by RL Williams

BIRTH CERTIFICATE, HOSPITAL BIRTH RECORD CHANGES:
94-054	In BIRTH CERTIFICATE option, new suboptions GENERATE NEW RECORDER TAPE (1400) and GENERATE NEW RECORDER TAPE TO TERMINAL (1400) have been created based on new CBCspecifications.
94-112	ATTENDANT LIST has been added as a suboption under the BIRTH CERTIFICATE option to add, delete, edit and print attendants.
94-127	The entry of "N.W." for NOT WEIGHED will not be allowed in field 26-BIRTHWEIGHT.
94-147	The following fields will be prompted for and required: 12A-PARENT OR OTHER INFORMANT (signature), 12B-RELATIONSHIP TO CHILD, 12C-DATE SIGNED (parent or other informant), and 13C-DATE SIGNED (attendant or certifier).
94-148	When creating a LIST TO BE SENT TO HEALTH DEPT., backing up (^) will be allowed when selecting records.
94-178	The entry of values with leading zeroes in fields 20C-FATHER'S EDUCATION, 23C-MOTHER'S EDUCATION, 27A-LIVE BIRTHS NOW LIVING, 27B-LIVE BIRTHS NOW DEAD, 27D-TERMINATIONS BEFORE 20 WEEKS and 27E-TERMINATIONS AFTER 20 WEEKS will be allowed and the leading zeroes will be stripped off. Leading zeroes will also be allowed by counties 01 through 09.
94-181	A dash will be allowed in fields 6A-NAME OF FATHER and 9A-NAME OF MOTHER for those cases in which one or both parents have only one name.
95-010	HOSPITAL UNSENT LIST OF INCOMPLETES has been added as a suboption under the HOSPITAL BIRTH RECORD option to produce the list of incomplete records not sent to the Health Department.
95-011	In the LIST TO BE SENT TO HEALTH DEPARTMENT, the records can be selected and printed in alphabetic order or date-of-birth order. Contact your AVSS programmer
95-012	The VERIFICATION LETTER, LIST TO BE SENT TO HEALTH DEPT and NEWSPAPER REPORT can be printed by AVSS with or without the hospital name. Contact your AVSS programmer.
95-013	Fields 1A-NAME OF CHILD-FIRST, 1B-MIDDLE, and 1C-LAST (FAMILY) must have acceptable text, a single dash, or be skipped (^S).
95-024	The entry and editing of a 9-digit zip code in field 24E will be allowed. The first five digits will be used to check for a valid zip.
95-025	The following entries have been added to Race/Ethnic list: 59-FUJI INDIANS, 48-LAHU and 10-YEMENITE.
95-033	A social security number will not be issued for a baby when an incomplete name for the child has been entered. The record must have first and last names for SSN. A dash is acceptable for the middle name.
95-045	The SENT1 field (indicating the date the electronic record was transmitted from the hospital to the LRD)will be displayed when doing a DISPLAY RECORD.
95-050	The century will be added to the LFN effective 1/1/96.
95-051	Fields 1A-NAME OF CHILD-FIRST, 1B-MIDDLE, and 1C-LAST (FAMILY) will not allow parentheses.
95-052	Field 12B-RELATIONSHIP TO CHILD will not allow the entry of NONE by specifying after the entry of OTHER.
95-054	Fields 20B-FATHER'S USUAL KIND OF BUSINESS OR INDUSTRY and 23B-MOTHER'S USUAL KIND OF BUSINESS OR INDUSTRY will not allow the entry of UNEMPLOYED.
95-055	Field 24E-ZIP CODE will require an entry of five zeroes if the residence is outside the United States.
95-057	Fields 32-FATHER'S SOCIAL SECURITY NO. and 33-MOTHER'S SOCIAL SECURITY NO. will allowan entry of 9 digits, UNKNOWN, WITHHELD, or NONE. An entry of all zeroes within any segment will not be allowed.
95-058	The following standard state/country abbreviations have been revised: NE=NEBRASKA (was NB) and NA=NETHERLANDS (was NE). The following country will be removed: NA=NETHERLANDS ANTILLES
95-087	Field 12B-RELATIONSHIP TO CHILD will allow the entry of PARAMEDIC.
95-090	The short list of OVRS race codes will be displayed before prompting for fields I18-FATHER'S RACE CODE and I21-MOTHER'S RACE CODE.
95-092	The HCA-to-LCA linkage/registration has been revised for efficiency. Fields 12B-RELATIONSHIP TO CHILD, 12C-DATE SIGNED (informant), and 13C-DATE SIGNED (attendant or certifier) will not be prompted for if they have been completed by the hospital. Fields I18-FATHER'S RACE CODE, I19-MOTHER'S RACE CODE, I21-FATHER'S SPANISH CODE and I22-MOTHER'S SPANISH CODE will also not be prompted for due to Race and Ethnic Coding enhancements.
95-104	The LIST TO BE SENT TO HEALTH DEPT will be redesigned to use barcodes to select records to add to the list.
95-105	The Person Selector has been enhanced to use barcodes for record selection throughout AVSS.
95-106	LFN ASSIGNMENT has been added as a suboption under the BIRTH CERTIFICATE option to print the LFN and its corresponding barcode using an HP-compatible laser printer.
95-107	The validation codes with the validator's initials will be printed on the bottom of birth certificate.
95-108	The BPF and its barcode will be printed on the birth certificate in an area that does not interfere with validation codes.

CONFIDENTIAL MORBIDITY REPORT CHANGES:
94-185	Three (3) new diseases have been added: ASPERGILLOSIS (ASPER), METHICILLIN-RESISTANT STAPHYLOCOCCUS AUREUS (MRSA), and VANCOMYCIN-RESISTANT ENTEROCOCCI (VRE).
95-037	The CMR Weekly Morbidity Report will print the AVSS user's name and phone number as part of the heading.

DEATH RECORD CHANGES:
95-047	In the DEATH RECORD option, a new REGISTER CERTIFICATE has been developed. Included in the new registration will be twenty (20) required fields and thirty (30) optional fields. Thirty-seven (37) fields which were included previously will no longer appear as prompts.
95-098	Field 119-MANNER OF DEATH codes have been revised as follows: 1=NATURAL, 2=ACCIDENT, 3=SUICIDE, 4=HOMICIDE, 5=PENDING INVESTIG, 6=COULD NOT BE DET, and 9=UNKNOWN.

REPORT GENERATOR CHANGES:
95-018	A new standard report, #CTRAN1L, has been added to produce a REGISTRAR TO RECORDER LIST.
95-088	A new standard report, #FLATR2T, has been added to produce the list LATE SUBMISSION BY FACILITY NUMBER for all facilities. The standard report, #FLATR1T, has been modified to automatically list all facilities by hospital code number.